Got an on-campus job or want to learn more about if you can work at NYU? Review the information based on your F-1 or J-1 status for all the needed details.

What is an On-Campus Job?

An on-campus job typically is a job that takes place in an NYU building, with NYU as the employer. On-campus employment also includes on-location commercial firms which provide direct services for NYU students on campus, such as the school bookstore or cafeteria, or at an off-campus location which is educationally affiliated with the school. However, employment with on-site commercial firms, such as a construction company building a school building, or an outside organization or business renting or borrowing NYU space for their own activity would NOT be considered on-campus employment. When in doubt, check with an OGS advisor BEFORE beginning any employment.  Failure to do so may result in loss of legal F-1 status.

F-1 Students

F-1

F-1 Students can work on-campus if you:

  • are a full-time student in an NYU degree or certificate program for which you were issued an I-20
  • have a valid, unexpired I-20 from NYU
  • have a valid, unexpired passport
  • have an I-94 record indicating you are in F-1 status

There is no "waiting period" before you are allowed to accept an on-campus job. You must have a Social Security number before you can be paid. Find out how to apply for a Social Security Number if you don't already have one.

Filing US Federal Income Tax Returns

A Social Security number is required to file your US Federal Income Tax Returns. If you are waiting for your Social Security number, you may file a request for an Individual Tax Identification Number (ITIN) concurrent with filing your income tax return.

J-1 Students

J-1

J-1 Students can work on-campus if you:

  • have a valid, unexpired DS-2019 from NYU (NYU is listed as the program sponsor in item 2 of your DS-2019)
  • are a full-time student
  • have a valid, unexpired passport
  • have an I-94 record that indicates you are in J-1 status
  • have a letter from your on-campus employer that states:
    • your employer name and address
    • the number of hours you will work per week
    • the begin and end dates of your employment
    • the type of employment (for example, adjunct instructor or hourly student worker)
  • have no restrictions for employment from your financial sponsor, or have obtain a letter from your sponsor permitting you to engage in employment.

Before beginning work on-campus, you must submit the J-1 On-Campus Employment Request form to OGS. Once we authorize your employment and you get a J-1 on-campus employment letter, you may then begin to work:

E-FORM: Request for a letter authorizing J-1 On-Campus Employment

J-1 On-Campus Work Authorization can be granted in periods of up to 12 months at a time and is limited to the employment details (work location and start/end dates) included in the on-campus employer letter you receive from OGS once your J-1 On-Campus Work Authorization is approved. If you change jobs or extend your current employment, you must submit another J-1 On-Campus Employment Request with an updated employment offer letter.

Filing US Federal Income Tax Returns

A Social Security number is required to file your US Federal Income Tax Returns. If you are waiting for your social security number, you may file a request for an Individual Tax Identification Number (ITIN) concurrent with filing your income tax return.

 

Where to Look for On-Campus Jobs

NYU has many different kinds of on-campus jobs available. These jobs include office assistants, IT techs, designers, newspaper reporters, and more. Three ways to find employment include: 

Find Job

  • NYU Handshake: this is an online job and internet database, and is a great resource for searching for on-campus student employment, part-time jobs, internships, and full-time jobs after graduation.
  • WayUp is another database you can search to find short-term, temporary, and part-time student positions at NYU.
  • Ask around: check with your academic department, friends at NYU, any student service office you may use (including us at the OGS!) to see if anyone is hiring. If so, be prepared to have your resume and a cover letter ready. The Wasserman Center has some useful tips on how to prepare for the job search.

What the Hiring Process Looks Like at NYU

Once you get a job offer on campus, you’ll need to complete the steps listed to be able to start working at get paid.

For Students Who Have Never Worked at NYU

  1. Log into Albert.
  2. Go to "Other Resources" then "Wasserman."
  3. Fill out and submit the On-Campus Application Form B.
  4. After submitting the form, follow the instructions to complete the I-9 in PeopleSync. (Graduate students can access the I-9 immediately. Undergraduate students gain access to the I-9 within 1-3 business days).
  5. Complete the I-9 in PeopleSync by logging into NYU Home.
    • Go to the work tab.
    • Go to PeopleSync.
    • Once in PeopleSync, type "complete I-9" in the search bar.
  6. Once you've completed these steps, you must go to one of the Wasserman Center offices (Union Square and Brooklyn locations ONLY) with your supporting documents in order to fully complete your I-9. For further information, please refer to the Wasserman Center's On-Campus Employment information.
  7. Provide your required information and complete the necessary forms using GLACIER. You will receive an email from support@online-tax.net about how to use the NYU GLACIER Online Tax Compliance System after the approval of your On-Campus student employee application within 7 business days. You must submit this information before NYU is able to pay you so that the correct tax withholding and reporting decisions are made. If you don’t complete the instructions in this email, it may result in you having the maximum rate of tax withheld from your pay and/or delayed payment from NYU. Information provided to GLACIER is transmitted, stored securely, and will only be used by New York University for purposes of tax withholding and reporting.

For Students Who Have Worked at NYU Before

  1. Log into Albert.
  2. Go to "Other Resources" then "Wasserman."
  3. Fill out and submit the On-Campus Application Form A.
  4. Once you've completed these steps, the Form A will be electronically approved within three business days. You do not have to visit the Wasserman Center nor contact On Campus Student Employment for approval. For further information, review the Wasserman Center's On-Campus Employment information.
  5. Provide your required information and complete the necessary forms using GLACIER. You will receive an email from support@online-tax.net about how to use the NYU GLACIER Online Tax Compliance System after the approval of your On-Campus student employee application within 7 business days. You must submit this information before NYU is able to pay you so that the correct tax withholding and reporting decisions are made. If you don’t complete the instructions in this email, it may result in you having the maximum rate of tax withheld from your pay and/or delayed payment from NYU. Information provided to GLACIER is transmitted, stored securely, and will only be used by New York University for purposes of tax withholding and reporting.

Requirements of Working On-Campus

As stated above, if you are an F-1 student and you meet all of the criteria above, you do NOT need to obtain specific authorization from the OGS. Speak to your hiring department's administrator to complete the necessary forms. If you are a J-1 student, you must get authorization from the OGS for on-campus work. 

Requirements

  • You can work a maximum of 20 hrs/week during Fall or Spring semesters. During the summer and winter break periods, you can work over 20 hours per week. Some NYU teaching positions (e.g., Code 102 Instructors) are considered "full-time" and therefore are not available to international students as on-campus employment. Check detailed information of working hours and more of On-Campus Employment.
  • Your employment may take place at any NYU office or department, or a commercial firm located at NYU that provides direct services to students (e.g., the NYU bookstore). On-campus employment also includes graduate assistantships or teaching as an adjunct at NYU.
  • Students on Post Completion Optional Practical Training and Post Completion Academic Training may pursue work directly related to their field of study. Graduate students who have graduated must be rehired in a different manner in order to continue their current work on-campus after graduation. Speak with the Wasserman Center On-Campus Employment Specialist to determine what the process is for your continued employment.

For Graduate Students in F-1 Status

In certain circumstances on-campus employment may include off-campus (non-NYU) sites under "extended" on-campus employment. This applies if you are working at a non-NYU site but you are being paid through a research grant or contractual agreement between your academic Academic Department / Program and an outside firm or organization. Learn more about extended on-campus employment.