Residential Life Handbook
As members of the NYU community, we have a commitment to maintaining the health and safety of our community. Community entails a sense of mutual responsibility to the welfare of each other at NYU and the feelings of connection to the broader communities in which we operate. It requires the counterbalancing of group benefit with individual needs and wants. By freely accepting membership in this community, students take responsibility for upholding this commitment in their own conduct and for recognizing and supporting this commitment in others. The commitment that we make to each other is especially important now, as the University faces new and evolving challenges while operating in the context of the COVID-19 pandemic. NYU expects and requires its students to adhere to the highest standards by making decisions that demonstrate a strong sense of community and deep respect for the rights and safety of others. To ensure thesafety of our community, all will be held to their acknowledgement of the Policy on Requirements Related to Access to NYU Buildings and Campus Grounds Resulting from the COVID-19 Pandemic as well as the University Student Conduct Policy and this Residential Life Handbook. The University will respond swiftly to behaviors that threaten the health and safety of others and the response may include interim suspension, loss of housing, and/or separation from the University. To avoid issues that violate these policies and health and safety guidelines, students will need to ensure that they are promptly complying with the instruction of University officials as well as adhering to the measures outlined in these policies, including but not limited to: quarantine as instructed, wear face coverings at all times unless in your own unit with roommates; maintain a distance of at least six feet when entering buildings and traveling through spaces; comply with screening measures and follow the guest restriction. Due to the evolving nature of pandemics, policies may be modified as needed. Students can report issues of non-compliance within the Residence Halls directly to their Resident Assistant(RA) or a Residential Life Professional staff member. For University-wide issues, the University has established a confidential email (firstname.lastname@example.org), where incidents of policy noncompliance may be reported. Matters related to employee noncompliance will be handled by University Human Resources, while matters related to student non-compliance will be addressed by the Office of Student Conduct and Community Standards, in accordance with the University Student Conduct Procedures.
I. STATEMENT OF PRINCIPLES
New York University is committed to the overall educational and personal development of its students and views the unique experience of living in a residence hall as contributing significantly to such development. It is important to maintain an appropriate residence hall environment. To facilitate this process, every member of the residence hall community is expected to uphold certain responsibilities to ensure the growth and development of the Office of Residential Life and Housing Services’ mission.
These responsibilities include:
- Recognizing one’s membership in a residential community
- Respecting all community members, including students, faculty, and staff
- Participation in the maintenance of the residential facility
- Informing the Office of Residential Life and Housing Services staff and/or Public Safety Officers about behavior that is disrespectful to community as well as situations that infringe on the safety of the community
- Avoiding any behavior that indicates or could be perceived as retaliation for the reporting of potential violations of community standards
- Supporting and honoring the diverse lifestyles and pursuits of individual members in the community
- Playing an active role in the social and intellectual life of the community
II. RESIDENCE HALL GUIDELINES
- Residential conduct cases will be managed under the University Student Conduct Procedures.
- Residents will be held responsible for any policy violations by their guests.
- Complicity: Students found to be present while a violation is occurring may be considered participants and/or complicit in the violation(s) and may also be subject to student conduct action.
- Prohibited items described in this policy will be confiscated and may be discarded.
- Parental Notification: In an effort to provide support or assistance to students, the University (in accordance with the Family Educational Rights and Privacy Act - FERPA) may notify the parents or legal guardians of students who have violated university policies or federal, state, or local laws pertaining to alcohol or other drugs or in situations in which there is a health and safety emergency. The decision to notify parents or legal guardians will be made according to the professional judgment of the appropriate staff. Whenever possible, students will be consulted in the notification process. The primary goal of notifying parents or legal guardians is to promote the health and wellness of the student and others in the community.
- Campus Safety: Campus safety tips can be found on the NYU Public Safety page. Campus Safety statistics are available on the U.S. Department of Education's site, on Public Safety's Crime Reports & Statistics page, or by contacting the NYU Department of Public Safety
- Residents are expected to familiarize themselves with the Residential Life policies, the University Student Conduct Policy, and to also comply with applicable city, state, and federal law.
- Student conduct information is made available to the NYU Office of Global Programs, which may affect a student's eligibility to participate in a Study Away program. Please consult the Study Away Admissions Policies online for more specific information.
III. RESIDENCE HALL POLICIES
Behavior guidelines specifically applicable to University housing are described below and in your housing license agreement. If you have questions about this information, contact your Residence Hall Director (RHD) or the Office of Residential Life and Housing Services (ORLHS) at 212-998-4600. All students are expected to comply with the expectations set forth in the New York University Student Conduct Policy. In addition, the following policies have been enacted for residence halls managed by the Office of Residential Life and Housing Services:
Residents are required to abide by all New York State and New York University regulations regarding the use of alcohol. These rules specify that persons under 21 years of age are prohibited from possessing or consuming any alcoholic beverage. Additionally, in residence halls, persons under the age of 21 may not be in the presence of alcohol or alcoholic beverage containers.
Students (including residents and non-residential students), and guests who are of legal drinking age (21 years of age or older) may possess and consume alcoholic beverages (referred herein “alcohol”) within NYU residence halls in accordance with the following:
- Alcohol may be consumed only within assigned rooms or suites. Open containers of alcohol are prohibited in common spaces such as hallways and lounges, in public areas such as lobbies, or in outdoor areas adjacent to residence halls.
- Alcohol or alcoholic beverage containers may not be possessed, stored, or consumed in any room or shared common space within a suite whose residents are under the age of 21.
- Residents under the age of 21 utilizing online/mobile delivery services for alcoholic beverages is prohibited.
- Should students of legal drinking age reside in the same suite as students who are under the legal drinking age, alcohol may only be possessed, stored, or consumed within bedrooms where all students assigned to that room are of legal drinking age.
- Students of legal drinking age who bring alcohol into a residence hall or possess alcohol in a residence hall are responsible for its legal use. This includes taking reasonable precautions to prevent the possession of alcohol by underage students and guests.
- Kegs or devices that permit storage and distribution of alcohol in bulk quantities, or that allow unregulated access to alcohol by any means, are prohibited. Devices or mechanisms that facilitate rapid consumption (funnel bongs, etc.) are also prohibited.
- Participation in activities that facilitate or promote the rapid, dangerous, and/or forced consumption of alcohol (i.e. drinking games) is prohibited.
- Alcohol may not be sold or distributed in the residence halls. This prohibition includes, but is not limited to: cash bars; events to which admission tickets are sold or fees are charged (e.g. entertainment charge or annual dues); fees for access to an open bar; and parties at which alcoholic beverages are served and for which contribution or donations to offset the costs of the party are sought.
- University funds allocated for hall government or programming activities may not be used for the purchase of alcohol.
- Residents are responsible for the behavior of their guests, including any violation of policy by their guest(s).
- Students found to be excessively intoxicated in a residence hall may be subject to mandatory medical or psychological evaluation as well as appropriate student conduct action.
ILLEGAL AND CONTROLLED SUBSTANCES
- Marijuana (in all forms) is a prohibited substance in the residence halls. Any student who is found to be in possession of, in the presence of, or using marijuana will face disciplinary action and possible criminal charges. Water pipes, bongs, hookahs, and other paraphernalia commonly associated with drug use also are prohibited in the residence halls.
- The possession or use of narcotics and/or other controlled substances or misuse of prescribed medication and/or other legal substances, is prohibited in the residence halls. Students are expected to obey Federal and New York State Laws regarding the use, possession, sale and distribution of controlled substances.
- Statement on Medical Marijuana: While prescribed use of marijuana for medical purposes has been authorized in several states, the Drug Free Schools and Communities Act, a Federal law, still classifies marijuana as an illegal substance and requires that schools prohibit it on campus. Therefore, in compliance with Federal law, NYU does not permit possession, use, or distribution of marijuana in any form, for any purpose, on campus. Residential students with a prescription should be advised to speak with their health care professional to discuss alternatives. The Moses Center will not approve any request for an accommodation to possess or use marijuana. The only accommodation the Moses Center will consider is whether there are valid grounds for being released from the housing license.
For further information, the University’s policy on Substance Abuse and Alcoholic Beverages can be accessed on the Office of Community Standards website.
Any form of smoking, including the use of cigarettes, cigars, pipes, hookahs, or devices such as an electronic cigarette or a vaporizer to do so, is prohibited in all areas of all University residence halls. Furthermore, smoking may not occur within close proximity to or cause the obstruction of any building entrance, covered walkway or ventilation system. Pipes, bongs, hookahs, and other such smoking devices are not permitted in the residence halls.
Residents will receive residence hall specific information about fire safety and evacuation procedures at the beginning of each term from their Resident Assistant (RA) or RHD. It is extremely important that residents familiarize themselves and their guests with all applicable fire safety procedures in their assigned building. Residents who fail to comply fully with applicable fire safety procedures, such as those who fail to abide by building emergency evacuation procedures or who otherwise violate rules and regulations related to fire safety, will be subject to student conduct action. All NYU owned or leased buildings are equipped with fire alarms that are tested regularly.
In general, residents are expected to maintain adequate standards of cleanliness to avoid fire hazards, and must not obstruct sidewalks, entrances, passages, heating/air conditioning vents, fire escapes, elevators, lobbies, stairways, corridors or halls with personal property. The following items are prohibited in the residence halls and will be confiscated:
- Non-University Issued furniture (except as detailed below in the Outside Furniture Policy)
- Flammable decorations
- Extension cords
- Natural or artificial evergreens
- Electric heaters, air conditioners, air coolers, pressure cookers, and hot plate burners
- Halogen lighting equipment
- Candles, incense, outdoor grills, or any other type of open flame or open coil device
- Toasters and toaster ovens* (*only permitted in suites with kitchens; only one toaster or toaster oven per kitchen & it must be stored/used in the kitchen area)
- Explosives, fireworks, firearms, or ammunition
- Air mattresses* and other inflatable furniture (If an air mattress is needed for medical reasons, please contact the Moses Center to apply for an accommodation).
- Hover boards, self-propelled skateboards/scooters, and similar devices
- Any other object found to block easy egress from a resident’s room as deemed by ORLHS staff
NYU Residential Life & Housing Services maintains a strict outside furniture policy to ensure fire safety and protect the cleanliness of the rooms. Additionally, outside furniture can contribute to pest problems. All rooms are furnished appropriately for its occupants with a desk, dresser, and bed.
Outside furniture is prohibited in the residence halls except for the following items:
- Desk chairs that do not have any fabric or upholstery
- Lamps (only non‐halogen bulbs)
- Media stand, book case, or night stand in which the total dimensions of each piece do not exceed 80 inches. Total inches can be calculated by adding the longest width, the longest height, and the longest depth together when fully extended (such as legs or sides)
Please keep in mind the following:
- Do not bring in items noted above, which are dirty or have been discarded (such as furniture left on the street). Such dirty or dilapidated items may have pests such as bedbugs and will not be allowed in the residence hall even if it meets guidelines.
- No upholstered furniture or furniture that requires cushions are allowed for any reason. This includes, but is not limited to dish/butterfly chairs, couches, futons, etc. Please consult with your roommate in making any decisions to bring in outside furniture. Also, it is recommended that you wait until you have stayed in your room for several nights before deciding to bring items.
- Residents are responsible to remove outside furniture from their room when they move out of the building or they will be charged for its removal. Residents will be charged for any outside furniture that causes pest problems. The Office of Residential Life and Housing Services may amend these guidelines at any time and reserves the right to require the immediate removal of any outside furniture for any reason.
EMOTIONAL SUPPORT AND SERVICE ANIMALS IN THE RESIDENCE HALLS
Keeping or caring for pets or animals in any residence hall is not permitted with the exception of fish in a tank no larger than ten gallons, dogs identified as service animals or emotional support animals previously approved by the Moses Center for Student Accessibility. The owner of any emotional support/service animal is ultimately responsible for the actions of the animal. As such, students must ensure proper noise control, hygiene and care of their approved emotional support/service animal so that it is not disruptive to the educational pursuits of the community. Failure to do so, may result in a conduct action.
FILMING/RECORDING IN RESIDENCE HALLS
An individual’s right to privacy is important in a residence hall community setting. The University expects students and their guests to respect the reasonable expectations of privacy of other individuals within the community.
- Students and their guests are not permitted to make or attempt to make an audio or video recording of private, nonpublic conversations, informal gatherings, and/or meetings without the knowledge and consent of all participants subject to such recordings. This includes, but is not limited to, making, attempting to make, transmitting, or attempting to transmit audio or video of any person(s) in bathrooms, showers, bedrooms, common areas within suites, or other premises where there is an explicit expectation of privacy.
- Filming/recording in or into any area of a residence hall without prior permission from the Office of Residential Life and Housing Services is prohibited. The uses of undisclosed or hidden recording devices is also prohibited, as is the transmission and/or distribution of any such recordings.
- Permission to film/record in or into a residence hall may be granted in certain circumstances and in certain locations. Please see a professional staff member in your residence hall for more information and/or to apply for permission.
Residents are expected to keep sound to reasonable levels and to comply with requests to reduce sound levels that are intrusive. Use of amplifiers or P.A. systems in the residence halls is prohibited. Pianos are not permitted in residence hall rooms. Musical instruments may be played only in designated practice areas. Such space may not be available in all residence halls. Contact the residence hall staff if you have any questions about these guidelines. Residents are responsible for complying with New York City ordinances that include additional restrictions on noise after 11 PM on weeknights and 1 AM on weekends. Residents must observe 24-hour quiet hours during University designated examination periods. The residence hall government with the approval of the Residence Hall Director may specify other quiet hour periods.
Use of common spaces and lounges will be determined by the local Residence Hall staff related to the capacity of those spaces. When in circulation spaces such as entrances, lobbies, stairs, hallways or elevators, Residents must keep in mind the general University practices on physical distancing (face coverings, maintaining 6 feet distance) and continue these measures while traveling through these spaces. Residents should not congregate in these circulation areas. While Residents of NYU housing are not required to wear a face covering around their roommates/suitemates while in their own units, face coverings must be worn in common areas and when traveling through circulation spaces of NYU housing buildings. Face coverings must cover both nose and mouth.
ON-GOING EVALUATION OF THE RESIDENTIAL GUEST POLICY
With consideration to the health and safety of our community members and to support a responsible reopening of the Residence Halls, the guest policy for Academic Year ‘20-’21 will be implemented in stages. We recognize that guests are an integral aspect of the residential life experience and so we will evaluate the progress of each stage to ensure it is safe to move to the next. Our ability to progress to the next stage or need to revert to a stage, will rely heavily on the public health landscape as well as all residents following both the Policy on Requirements Related to Access to NYU Buildings and Campus Grounds Resulting from the COVID-19 Pandemic and the guest policy. Note that the time markers in this policy are guidelines and serve as reference points to evaluate how things are going and do not signify an automatic progression to the next stage. Residents should not assume a progression to the next stage and must wait for official notice of progression from Residence Life professional staff. This measured approach will be presented in stages throughout the semesters until we are able to safely return to our original guest policy. More detailed information on each stage will be published as we prepare to enter that stage but generally, the stages will be as follows:
In Stage 1, no guests will be permitted in rooms. Meaning no outside guests will be permitted in the residence halls, and no students, including those living in the same building, are permitted to visit your suite or room. This will support the quarantine period upon moving into the hall and allow time for staff to assess how things are going after the initial two weeks. Several weeks in, we will consult with the appropriate University officials and evaluate if we can move to Stage 2.
In Stage 2, same hall guests will be permitted under certain conditions(TBA) and with the confirmation that it is safe to move to Stage 2. Same hall guests are defined as visitors who are New York University students and reside in the same residence hall as the person they are visiting. Non-residents such as commuters, residents residing in other halls and non-NYU individuals will not be permitted.
In Stage 3, other hall guests will be permitted under certain circumstances(TBA) and with the understanding that it is safe to move to Stage 3. Other hall guests are defined as visitors who are New York University students who reside in another University residence hall. Other hall guests may be eligible to enter the residence hall of the person they are visiting by swiping/tapping in with their NYU ID card and proceeding directly to the room of that student.
Residents must abide by federal and state laws prohibiting illegal gambling. Gambling for money or other consideration of value within Residence Halls is prohibited.
IV. RESIDENCE HALL VIOLATIONS (see section III.N in University Student Conduct Policy)
The following behavior is prohibited in all NYU residence halls:
- Being in the presence of alcohol in violation of residence hall alcohol policies.
- Possession of alcoholic beverage containers/drinking apparatuses or games that promote rapid consumption of alcohol in violation of residence hall alcohol policies
- Being in the presence of a violation of the substance policies.
- Possession of smoking devices, including but not limited to, water pipes, bongs, vaporizers, and hookahs, in violation of residence hall substance or smoking policies.
- Possessing property that may be deemed a fire hazard, as described in the Fire Safety Policy.
- Possessing or storing a gas engine vehicle or any form of combustible fuel in the residence halls.
- Throwing and/or causing objects, laser pointers, or any substance to be directed from, into, or onto residence hall windows, doors, terraces, ledges, roofs or other areas. Suspension from University Housing will be the likely outcome for such a violation.
- Possessing unauthorized furniture.
- Tampering with or vandalism of devices and furnishings, such as window screens, cranks, stops, locks, door closing devices or furnishings in a residence hall.
- Installing an unauthorized lock on a bedroom, bathroom, closet, or suite door.
- Inadequately securing one's residence hall room and/or failure to lock room doors.
- Violation of the Residential Guest Policy.
- Moving to another bedroom, suite, or residence hall without authorization.
- Occupying residence hall space or furnishings assigned to another resident.
- Subletting a residence hall room, suite, or apartment or allowing an individual to reside in a residence hall without authorization.
- Failing to properly complete the check-in/out procedure.
- Unauthorized occupancy, misuse or modification of a residence hall room, suite common area, or building common area and/or lounge
- Violating any stipulation of the student housing license or roommate/suitemate agreement during the license period.
- Excessive noise as defined by New York City community ordinances or the residence hall sound policy.
- Failure to maintain acceptable standards of personal hygiene or room cleanliness to the extent that such failure interferes with the safety, security, health or welfare of a member or members of the residence hall community.
- Keeping or caring for a pet in violation of the Emotional Support and Service Animals policy in Residence Halls.
- Exhibiting or affixing any unauthorized sign, advertisement, notice or other lettering, flags or banners, that are inscribed, painted or affixed to any part of the outside of a building or the inside of the building which may be viewed outside of one's room.
- Attaching or hanging any projections (radio or television antennas, dishes, awnings, etc.) to the outside walls or windows of a residence hall.
- Filming/recording in or into any area of a residence hall in violation of the Policy on Filming/Recording in Residence Halls.
- Gambling in the residence hall.