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Room Changes & Cancellations

Room Changes

Bed-for-Bed Exchange Forum

This process provides residents with a forum to “swap” spaces with one another. By checking the box within the Bed-for-Bed Room Exchange section of the housing portal, you authorize the Office of Residential Life and Housing Services to share your contact information (email address, building location and type of room accommodation) with all other students interested in considering a bed-for-bed room change.

Once you opt into the forum, you will be able to search for an exchange online through the Housing Portal based upon your gender preference and classification. To opt into or out of the process you can check or uncheck the box within the Bed-for-Bed Room Exchange section of the Housing Portal at any time. Only those students who have opted into the process will be able to use the online search tool to search for participating rooms.

The Spring 2018 Bed for Bed Exchange is now available.

Academic Year Room Change

Our ability to accommodate room/building changes is based solely on the availability of space. When vacancies are available, different types of room changes are possible depending on the individual student's needs. Each student interested in a room change may meet with their Residence Hall Director to discuss options and determine the best course of action.

Please note that housing rates are different from building to building, and related to room type within a building. Some buildings may also require enrollment in a meal plan. Please be sure to review our rates in advance of accepting a room change offer.

Spring 2017 update: The Spring room change request process is closed.  Residents will still retain access to the Bed for Bed Exchange.

Fall 2018 update: Post Room Selection room change requests will be reviewed throughout the summer as space becomes available through approved attrition.

Cancellations and Fees

Cancellations after the final 2018-2019 cancellation deadline (June 15, 2018) are accepted only for specific reasons as outlined in the Housing License. The NYU Housing License is a commitment for both the Fall and Spring terms. Please note the following housing cancellation deadlines and related fees are non-negotiable.  Cancellation fees are applied equally according to the published schedule and are never waived or applied to other balances. Please note, cancellation fees are deducted from the original reservation payment.  

As a reminder, students with housing guarantees are guaranteed placement within University provided housing.  They are not guaranteed their preferred building locations, room types, room rates, or roommates.

Spring 2018 Cancellation Schedule:

(NOTE:  The Spring 2018 cancellation schedule only applies to new Spring 2018 residents, not current Fall 2017 residents.  Current Fall 2017 residents are not able to cancel their housing except for school approved withdrawals, deferrals, and leaves of absence, which are subject to the published $1000 cancellation fee.)   

  • Cancellations received prior to December 8, 2017, will not be charged a cancellation fee.
  • December 8, 2017 is the final cancellation deadline. Only school-approved cancellations will be accepted after December 8, 2017.
  • School-approved cancellations (eg. withdrawals, deferrals, and leaves of absence) received after December 8, 2017 will be charged a $1000.00 cancellation fee.

Academic Year 2018-2019 Cancellation Schedule:

Returning Undergraduate Fall 2018 Residents:

  • Cancellations received by May 15, 2018 will be charged a $500.00 cancellation fee.
  • Cancellations received between May 16, 2018 and June 15, 2018 will be charged a $750.00 cancellation fee.
  • June 15, 2018 is the final cancellation deadline.  Only school-approved cancellations will be accepted after June 15, 2018.
  • School-approved cancellations (eg. withdrawals, deferrals, and leaves of absence) received after June 15, 2018 will be charged a $1000.00 cancellation fee.

New Incoming Fall 2018 Residents:

  • Cancellations received prior to June 15, 2018 will not be charged a cancellation fee.
  • June 15, 2018 is the final cancellation deadline. Only school-approved cancellations will be accepted after June 15, 2018.
  • School-approved cancellations (eg. withdrawals, deferrals, and leaves of absence) received after June 15, 2018 will be charged a $1000.00 cancellation fee.

 

The following are the allowable reasons to cancel housing beyond the published deadline:

Leave of Absence

NYU expects its students to maintain continuous registration in an academic program with the exception of summer breaks. However, at times it is necessary or desirable for a student to take a leave from enrollment for a period of time. Such leaves may be voluntary or involuntary, and will be handled in accordance with the NYU Student Leave Policy. Students must also refer to the bulletins and websites of their specific schools or visit their schools administrative offices for additional information concerning the impact of a voluntary or involuntary leave and any additional requirements for a leave of absence.

Information about the University Student Leave Policy can be found here.

To cancel housing, due to an approved Leave of Absence, students must submit official documentation with their school. Housing charges will be incurred up to the point of check-out.

There are two types of Leaves of Absence, and it is important to note that not both allow a student to retain their housing guarantee.

  • Medical Leave - Students on Medical Leaves must receive clearance from The University Health Center before they can return to housing. Students will receive information and instructions via email about returning to housing.
  • Personal Leave - Students who maintain matriculation, but are not enrolled may be approved for a personal leave. Students on a Personal Leave of Absence do not maintain their renewable housing status. Please note, a $1,000 cancellation fee will be applied.

Withdrawal

A student who officially withdraws from the University will not be permitted to remain in housing. Housing charges will be incurred in accordance with the terms of the housing license, and a $1,000 cancellation fee will be applied if the withdrawal date falls outside the published cancellation period.

December Graduation

Students graduating in December may cancel their housing for the Spring term, and are expected to check-out of their Fall 2018 housing assignments within 24 hours of completing their last final exam, or by Noon on Friday, December 21, 2018, whichever comes first.

Study Away

Students who have accepted admissions to an NYU-approved study away program do not need to complete a cancellation form. While away, students will receive information and instructions via email about returning to NYU-NY housing.

Students who are residing in NYU-NY for the Fall 2018 term and are studying away for the Spring 2019 term must check-out of their Fall 2018 housing assignment within 24 hours of completing their last final exam, or by Noon on Friday, December 21, 2018, whichever comes first. 

Petition for Release

If you need to cancel your housing outside the published cancellation period, and do not meet the criteria itemized under cancellations, you may petition for special consideration. This process is in place for students who can document a change in their personal circumstances, which has occurred after the final cancellation deadline, that supports their request to be released from the terms agreed to in the housing license.

Typically, successful petitions are able to easily document significant changes in one's financial, medical, or family circumstances that would necessitate a release from one's housing commitment. Any petition that is approved carries a non-negotiable $1,000 cancellation fee and any appropriate pro-rated housing charges.

March 10, 2018 is the final deadline to submit a petition for release for Spring 2018.

Petition for Release (PDF)