On-Campus Employment FAQs

Students are not placed in on-campus positions at NYU. As of June 24, 2019, Handshake is the Wasserman Center's online job and internship database. The database houses current on-campus positions (both Federal Work-Study and non-Federal Work-Study), off-campus positions, and internship opportunities. The Wasserman Center does not write the job postings, but instead, the listings are submitted by university departments. It is therefore the student's responsibility to contact and/or follow-up with the specific employers for more information or details regarding specific listings.

Please note that each job listed on Handshake will be reviewed and approved by Wasserman Center staff before it is posted on the site. We do our best to vet fraudulent job listings that we receive, however mistakes do occur.

If you come across what appears to be an illegitimate job posting, please contact us immediately by emailing oncampusemployment@nyu.edu.

Please be aware that there are a limited number of jobs available on-campus, so we encourage you to also apply to nearby off-campus positions as well (e.g. retail, restaurants, etc.) if you are eligible to do so.

Federal Work-Study is a program that allows students to work On-Campus, part-time while completing their studies. Many students are awarded work-study as part of their Financial Aid package, based on their needs as indicated in the FAFSA. Students have the option to either accept or decline Federal Work-Study when accepting their financial aid package. At NYU, the each hiring department must cover 25% of the student's pay, while the government compensates for the other 75% (more about this can be found below). Please be aware that the Wasserman center does not control Federal Work-Study distribution at NYU. For more information on Federal Work-Study, how to apply, or to find out if you're eligible:

• US Department of Education
  
• NYU Financial Aid

Once you have earned, or are close to earning your maximum award amount, you and your supervisor will likely discuss and choose to do one of the following:

• Reduce your hours (so that you don't exceed the max. award amount)
• Reduce your pay (again, so you don't exceed the max. award amount)
• Petition to an NYU Financial Aid Advisor to increase your award amount
• Allow you to continue working your normal hours at your normal rate, but once you've reached your maximum award amount, the NYU department you're working for paying would begin covering 100% of your pay (instead of the 25% required with Work-Study)
• End your employment temporarily, until the following academic year when Federal Work-Study funds are replenished (please note, Federal Work-Study funds are not guaranteed each year - so if you received it as part of your Financial Aid package this academic year, it may or may not be offered the following academic year).

Understand that your award amount is not guaranteed, you must first find and secure an on-campus work-study position. Available positions are listed on Handshake, and can also be found by contacting NYU departments directly. The Wasserman Center can assist with your job search.
It is very unlikely that you will receive a lump-sum amount. Most positions on campus pay by the hour, so the amount you were awarded is the maximum that you can earn with the government paying 75% of your pay and the NYU department that you are working for paying the remaining 25%.

Yes, you may apply to any non-federal work study position.

Please contact the NYU Public Service Corp if you are interested in off-campus federal work study opportunities.

 

When classes are in session students may work up to 20 hours per week.
When classes are not in session (i.e. Winter/Spring/Summer Break) students may work up to 35 hours per week (at the hiring manager’s discretion), which is the standard NYU full-time work week.
Students may hold multiple positions on-campus, but may not exceed the maximum hours allowed per week. For more information, visit the On-Campus Employment page.
 

Students may hold multiple positions on-campus, but may not exceed the maximum hours allowed per week. For more information, visit the On-Campus Employment page.
 

• Log-in to your Handshake student account, using your netID and SSO password.
  
• Select Jobs from the top menu bar; this should take you directly to the job search page.
  
• To find positions designated as on-campus jobs, click the On-Campus filter. This will give you all of the jobs that have been specified as on-campus positions.

The only requirement is that you must be a current student in a credit-bearing certificate or degree program. Log-in and begin searching!
 

Not necessarily. Interviews are at the discretion of the hiring manager. Each hiring manager will be in touch with any hiring steps, outside of the Handshake application process.
 

Updating candidate status is not a requirement in Handshake, but it is highly recommended for hiring managers to do so.
 

Visit the On-Campus Employment page and follow the instructions for returning student employees or new student employees. If you are an international or graduate student, there are additional steps for you to complete.
 

You can find the Initial Application Form by logging in to NYU Albert, clicking “other resources”, and then “Wasserman”.
 

International students who have never worked in the United States will need to apply for a Social Security Card.
 

• Undergraduate students must first fill out the Initial Application Form on Albert and wait 1-2 business days to receive access to Peoplesync on your NYU Home where the I-9 resides. If it’s been more than 1-2 business days and you haven’t received access to Peoplesync, please contact us at 212-998-4758 or oncampusemployment@nyu.edu
  
• Graduate students should already have access to Peoplesync. Simply fill out your Initial Application Form and login to your NYU Home and fill out the I-9.
   

• For I-9 approval, students typically bring in:
  
  • US Citizens
    
  • US Passport or
    
  • Driver’s License + Social Security Card or
    
  • Driver’s License + Birth Certificate
    
• Permanent Residents
  
  • Permanent Resident Card
    
• International Students
  
  • Receipt that you applied for a Social Security Number (only if you haven’t had a Social Security Number yet)
    
  • Foreign Passport and
    
  • I-20 or Ds-2019 or Employment Authorization Card and
    
  • Most recent I-94
    
• * Documents must be presented in person and must be original. No scans or copies will be accepted per federal law. For other document options, please check out the USCIS I-9 acceptable documents page.  

No. You do not need to complete a new I-9 every time you are hired. Simply log in to NYU Albert, click “other resources”, “Wasserman”, and then complete a Reappointment Form A.
Forms will be approved on the back end in 1-3 business days of the form submission.
Please note: International students are required to come in with their I-20, Ds-2019, or EA card for approval of their reappointment forms.
 

Every time you are rehired for a semester, or into a new role, you must complete a new form.
Simply log in to NYU Albert, click “other resources”, “Wasserman”, and then complete a Reappointment Form A.
Forms will be approved on the back end in 1-3 business days of the form submission.
Please note: International students are required to come in with their I-20, Ds-2019, or EA card for approval of their reappointment forms.
 

• Student employees are paid on a bi-weekly pay schedule
  
• After being placed on payroll you will have access to NYU MyTime, NYU’s web-based timekeeping system that tracks time worked and time off balances at NYU
  
• Every work day, record the time you begin and finish working using the method (WebClock, Hand Recognition Terminal, ID card reader, or manual time entry) specified by your supervisor
  
• At the end of each pay period, you must submit your timesheet. Your supervisor will then approve it and it will be sent to Payroll
  
• Speak to your supervisor to determine the submission date for each pay period
   

Federal Work-Study funds are not credited towards your NYU bill.
Instead, you will receive a bi-weekly check based on your hourly pay (or stipend in some cases). Some students then choose to use their earnings to make payments on their NYU bill, purchase books, meals, or cover day-to-day expenses.
 

Your schedule is determined by an agreement between yourself and your supervisor and does not exclude weekends if you’re available to work during that time.

Don’t see your question? Please contact oncampusemployment@nyu.edu for further assistance.