NYU departments must follow these 4 steps before a student employee can begin working in an on-campus position. Please allow 1-2 weeks between the job offer and start date to allow sufficient time for the student appointment to be processed.

1) Advertise On-Campus Positions

All on-campus student positions must be posted to Handshake before a student can be hired into the position.

Handshake

Post regular, long-term, and/or semester-long on-campus employment positions, including positions taking place over the summer on Handshake

Creating an On Campus Employer Account

The Handshake Log-in for On Campus Employers document contains up-to-date instructions for creating your on-campus employer profile. Please consult this resource first when creating an account. Quick instructions are provided below.

In order to post on campus job opportunities, please create your Handshake Employer profile and follow the prompts to join the New York University On Campus Account.

  • Step 1: Select Employer from the registration page. Input your NetID email and your preferred password
  • Step 2: Select the fields of study from which you are interested in hiring students (selections can be updated from your profile settings)
  • Step 3: Agree to Handshake's employer guidelines. We are not a third party recruiter - click: “No”.
  • Step 4: Confirm your email address (visit your NYU inbox)
  • Step 5: In Handshake, select New York University to recruit from and click:
    • "Finish" as NYU is the only school we will post to for on-campus employment

Job Posting Tips

  • Review the On-Campus Job Posting Instructions, to ensure you have all of the required information to get your job posting started
  • Once submitted, we will approve your job posting within 48 hours for students to view

Adding & Removing Job Posters

  • Adding Additional Users:
  • Removing Users:
    • We will conduct an annual audit of users by department
    • Each HRO will receive a list during the summer and will be asked to indicate whether any contact should be removed (or added) as a job poster

Allowing Additional Contacts To Review Resumes

  • We’re excited to announce that Handshake has a feature to email application packages to contacts who do not have an Employer profile to post jobs
  • The process for adding an additional contact (called “external contact” in Handshake) to receive application packages is outlined in the On-Campus Job Posting Instructions

Candidate Tracking

  • To support communications with students, Handshake has a robust candidate tracking process, which allows each job poster to update the hiring status of applicants and message them if desired
  • These steps can be completed individually or in batches to streamline tracking for the On-campus Employer
  • Visit the Candidate Tracking Instructions for guidance

Career Fairs

Hiring departments are encouraged to attend the Student Employement Job Fair (free for NYU departments) for a convenient opportunity to meet many motivated candidates in-person and gain visibility on campus.

2) Meet with Student & Make Job Offer

After interviewing and making a job offer to the student, the hiring manager should meet with the student to complete required hiring forms.

3) Hire Student Employee

Before a student can begin working, they must be hired into a job in PeopleSync, NYU's HR system. Follow the instructions below to initiate the hire.

Hiring Departments from Administrative Units or Steinhardt

Submit the Student Appointment form

  • This step must be complete before the student visits the Wasserman Center for I-9 verification.
  • The form will route to the Wasserman Center who will collect I-9 documentation from the student (if required) and then to PeopleLink for processing.
  • The hiring manager will receive an email notification when the job has been entered in PeopleSync.

Hiring Departments from Schools


Submit the student hire to your school HR department with the following information:

  • Copies of valid I-9 documentation (semi-monthly-paid students only)
  • Labor Law Form signed by hiring manager and student (hourly-paid students only)
  • Any forms required by your school
  • Your HR department will enter the student job in PeopleSync.

4) Verify I-9 Form at the Wasserman Center

Instruct students (except semi-monthly-paid students working at schools other than Steinhardt*) to bring acceptable I-9 documentation (U.S. Citizens and Permanent Residents or International Students) to the Wasserman Center, Main Office or Brooklyn Office.

  • Please review our remote I-9 process to be used while our offices are operating remotely during COVID-19.

*Semi-monthly-paid students working at schools other than Steinhardt must visit their hiring department for I-9 verification.