NYU departments must follow these 4 steps before a student employee can begin working in an on-campus position. Please allow 1-2 weeks between the job offer and start date to allow sufficient time for the student appointment to be processed.

1) Advertise On-Campus Positions

All on-campus student positions must be posted to Handshake or WayUp before a student can be hired into the position.

Handshake

Post regular, long-term, and/or semester-long on-campus employment positions, including positions taking place over the summer on Handshake

WayUp

Post temporary and short-term positions, such as event staff, phone-a-thons, and work that has historically gone through temporary agencies, on WayUp

Career Fairs

Hiring departments are encouraged to attend the Student Employement Job Fair (free for NYU departments) for a convenient opportunity to meet many motivated candidates in-person and gain visibility on campus.

2) Meet with Student & Make Job Offer

After interviewing and making a job offer to the student, the hiring manager should meet with the student to complete required hiring forms.

3) Hire Student Employee

Before a student can begin working, they must be hired into a job in PeopleSync, NYU's HR system. Follow the instructions below to initiate the hire.

Hiring Departments from Administrative Units or Steinhardt

Submit the Student Appointment form

  • This step must be complete before the student visits the Wasserman Center for I-9 verification.
  • The form will route to the Wasserman Center who will collect I-9 documentation from the student (if required) and then to PeopleLink for processing.
  • The hiring manager will receive an email notification when the job has been entered in PeopleSync.

Hiring Departments from Schools


Submit the student hire to your school HR department with the following information:

  • Copies of valid I-9 documentation (semi-monthly-paid students only)
  • Labor Law Form signed by hiring manager and student (hourly-paid students only)
  • Any forms required by your school
  • Your HR department will enter the student job in PeopleSync.

4) Verify I-9 Form at the Wasserman Center

Instruct students (except semi-monthly-paid students working at schools other than Steinhardt*) to bring acceptable I-9 documentation (U.S. Citizens and Permanent Residents or International Students) to the Wasserman Center, Main Office or Brooklyn Office.

*Semi-monthly-paid students working at schools other than Steinhardt must visit their hiring department for I-9 verification.

Important Student Status Policies

International Students

Student employment for undergraduate and graduate F-1 or J-1 students ends on Tuesday, 5/21/19. Undergraduates can work after 5/21/19 but must have work authorization from the U.S. government and the work directly related to their major.

Due to NYU policy, Graduate student employees cannot work after 5/21/19. Students with questions on how to gain work authorization past their graduation date can visit OGS Advising Hours in Manhattan or Brooklyn.

Incoming Fall 2019 undergraduate students who have registered for any credit-bearing degree program for Fall 2019 may work on-campus after Sunday 8/4/19. They can consult with the Office of Global Services to see if they can work before this. Incoming Fall 2019 graduate students are not eligible for Summer 2019 employment due to Local 2110 union regulations and can start working after 9/1/2019

Domestic Students

Federal Work Study Program for students NOT returning in Fall 2019:
(ex: graduating in May 2019 or beginning a medical leave)
Ends Tuesday, 5/21/19

Federal Work Study Program for students returning in Fall 2019:
Ends Sunday, 06/9/2019

Graduate students graduating in May 2019:
Ends on their specific graduation date. As of graduation, they are no longer union eligible. Please consult with your Human Resources representative to determine whether they can be employed as temporary employees.

Students admitted for Fall 2019:
Incoming undergraduate students who have registered for any credit-bearing degree program for Fall 2019 may work on-campus after Saturday 6/1/19. Incoming Fall 2019 graduate students are NOT eligible for Summer 2019 employment due to Local 2110 union regulations.