Database of Organizational Profiles Assist with Pass-Through Entity Obligations
The Federal Demonstration Partnership (of which NYU is a member) has created the FDP Expanded Clearinghouse that contains audit, demographic and fiscal information needed by pass-through entities (PTEs) when they are issuing subawards or monitoring their subrecipients.
Overview of the FDP Expanded Clearinghouse
Data included on each published organization profile in the FDP Expanded Clearinghouse has been certified correct by an applicable institutional official and includes data about the entity's most recent Single Audit, F&A, and fringe benefit rates as well as suspension and debarment, PHS financial conflict of interest policy status, Federal Wide Assurance number, other compliance-related information, and a wide variety of federal codes (DUNS, EIN, CAGE, etc.) and contact information (senior authorized official, FFATA, financial, COI, etc.) that are commonly needed for various types of subawards. All published profiles are publicly available without logging into the system. The FDP Expanded Clearinghouse Working Group monitors the Profiles regularly to ensure the data is current. The accuracy of the Profile information is the responsibility of each individual organization.
Use of the FDP Expanded Clearinghouse by NYU
NYU can access other FDP members' profiles to obtain information about potential subrecipients when NYU is the PTE on a sponsored project. When NYU is the subrecipient on a sponsored project, the PTE can access NYU's profile. The Expanded Clearinghouse allows participating institutions to forego the exchange of thousands of individual transaction-specific documents (e.g., “Subrecipient Commitment Forms”) and therefore reduces administrative burden. Minor exchanges of data that are transaction/subaward specific (such as an IRB approval, Statement of Work or budget) may still be shared between a PTE and the subrecipient, provided that such exchanges do not require completion of data already appearing on the entity's published profile. An organization does not need to be a member of FDP to access the profiles on the FDP Expanded Clearinghouse website.