About the Table of Contents

The Handbook Table of Contents corresponds to the content that comprises the Sponsored Programs Administration Post-Award Handbook PDF. Each page presents a synopsis of each policy and its application at NYU, including related resources, technical systems, forms, related Handbook policies and related Federal regulations.

Purpose of the Handbook

  • Mission Statement & Post-Award Administration Offices.
Sponsored Research Policies and Procedures for the Global Network University
  • Statement on policy application and administration throughout the NYU Global Network University (GNU).
The Principal Investigator's Responsibility
  • Summary of the role of Principal Investigator (PI) in regards to financial management of Sponsored awards.
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Charging Administrative Expenses

Accounting for Unallowable Costs

  • Information about unallowable costs - costs that are not reimbursable under either Federal regulations and/or the terms and conditions of a sponsored award.

Application of Facilities & Administrative (F&A) Cost Rates

Facilities & Administrative (F&A) Cost Waivers

  • F&A expenses are general business expenses that are not specifically identifiable to a sponsored project, but rather support the project indirectly. This page provides information about F&A Cost Waivers in post-award administration.
Personnel Costs for Sponsored Programs
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Fringe Benefit Rates for Sponsored Programs
Institutional Base Salary
Cost Sharing
Opening or Modifying a Project


  • Information about the re-budgeting process.

Prior Approvals

No-Cost Extension
  • As the end of a grant, contract, or cooperative agreement nears, it may be necessary for the PI to request additional time to complete the project.  This page provides information about the no-cost extension process.
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Effort Reporting
  • Effort is the work or portion of time devoted to a particular activity, expressed as a percentage of University effort paid by NYU as defined by Institutional Base Salary (IBS). This page provides information on Effort Reporting and the ERS System at NYU.
Cost Transfers
Salary Cap Administration
Program Income for Sponsored Programs
  • Program income is gross income earned by the recipient that is directly generated by a supported activity or earned as a result of an award. This page provides information on managing Program Income at NYU.
Clinical Trials Financial Management
Managing Sponsor Payments
  • A sponsor is an individual, institution, or agency that enters into an agreement with the University to support, through an award (grant, contract, or cooperative agreement) a project or work of a certain scope. This page provides information about managing sponsor payments on NYU sponsored program or project activities.