There are cases where budget changes and award extensions must be approved by the sponsor. Under Expanded Authority, the University may approve certain changes and extensions without having to request approval from the Federal sponsor.

NYU Approach

The New York University (NYU) Internal Prior Approval System (PAS), which is managed by the Office of Sponsored Programs (OSP), is set up to manage the approval requirements for: pre-award costs, no-cost extensions, to re-budget funds for the purchase of scientific or special-purpose equipment not identified in the original sponsor approved budget. OSP will also assist PIs in requesting sponsor approval when it is required by the terms and conditions of the award.

Making a Request for Prior Approval

Internal prior approvals must be requested of the Office of Sponsored Programs (OSP). Prior to implementing any changes, approval must be obtained.

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Making a Request to the Awarding Sponsor Agency

Those changes requiring approval from the awarding sponsor should be described in a letter from the Principal Investigator to the appropriate sponsor official. The Director of Sponsored Programs in OSP will review each request. The letter must be approved/ signed by both the PI and the OSP Director. Once the letter has been approved, OSP will forward the request to the sponsor.

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Frequently Asked Questions

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