Sponsored Programs Administration Post-Award Handbook

New York University's Sponsored Programs Administration Post Award Handbook is a comprehensive tool and reference guide designed to support Principal Investigators and other staff responsible for the financial administration of grants and contracts. 

The Handbook

SPA’s Handbook provides research faculty and staff all NYU policies and procedures governing post-award administration of grants and contracts. The Handbook - as well as this supporting website - will evolve with changes in Federal law, sponsor requirements and NYU's needs.

This Handbook and related website attempt to capture, simplify, and organize critical information in an easy to use format that NYU staff can reference while managing Federal grants and contracts.

NYU Bobst Library quiet study room from the exterior

Researcher working at a site with work gloves on

Areas Covered

The Handbook provides an overview of several areas of grants management, such as:

  • Opening and Closing Grant Sponsored Awards
  • Re-Budgeting
  • Managing Grant Expenditures, including
    • Personnel Expenses
    • Travel
    • Membership Dues
    • Equipment
    • Computers
  • Dealing with Cost Sharing
  • Processing Cost Transfers
  • Identifying and tracking Program Income
  • Managing Recharge Centers
  • Purchasing for a Sponsored Project
  • Managing Equipment Acquired with Federal Funds
  • Managing Sub-awards
  • Financial Reporting on a Grant
  • Handling Audits and Other Forms of Financial Reviews

The Handbook contains a comprehensive Glossary of Terms and aims to assist both NYU PIs and Grant Administrators with background and reference information useful to the administration of Federal awards and sub-awards, as well as to provide NYU staff with the information and tools needed to successfully manage grant programs and ensure compliance with Federal regulations and requirements.

While this handbook is primarily focused on the requirements of managing U.S. Federal grants, many of the tools and concepts are transferable to other public and private sponsor awards. The Handbook and website will also serve as a valuable resource to NYU staff.