In the event of a federal government shutdown, activities involving federal agencies will be significantly interrupted. The Office of Sponsored Programs (OSP) is monitoring (in particular) the Office of Management and Budget's website for specifics of each agency’s plan as they become available (https://www.whitehouse.gov/omb/agency-contingency-plans/). OMB has also just released a memorandum - Planning for Agency Operations during a Potential Lapse in Appropriations - that includes FAQs regarding grants and contracts (see Section II, pages 3-9) https://www.whitehouse.gov/wp-content/uploads/2017/11/m-18-05-Final.pdf
In the event of the shutdown, and unless OSP receives a Stop Work Order or other such notification by a federal agency (which will be communicated to impacted Investigators and School personnel immediately upon receipt), grant and contract work previously authorized by federal sponsors should continue without interruption. The University can support continued work on sponsored projects for a period of time and sufficient notice will be provided if activities are to be curtailed due to an extended shutdown.
No new awards will be issued during the shutdown so spending on awards anticipated or those expected to receive continuing or incremental funding not yet authorized or received is of significantly higher risk and should be considered with great care by the Principal Investigator, the Chair and School Dean(s). At risk accounts for specific projects will be considered but only after additional review by OSP and Sponsored Programs Administration (SPA). Please note that most agency personnel including program officers, grant specialists, and policy office administrators will not be available for approvals, questions or other administrative functions during the shutdown.
Regarding proposal submissions, deadlines for NIH solicitations appear to remain valid during a shutdown. OSP uses Cayuse for the transmission of many grants.gov applications, Cayuse will be functional and will support transmission of applications to Grants.gov. However, it should be noted that for NIH applications the Grants.gov system will only accept and store applications.NIH Applications will not be processed further until such time as the authority and funding to return to normal business operations are restored. NSF Fastlane and NIH Commons will not be operational. We will provide updates on the OSP website at https://www.nyu.edu/research/resources-and-support-offices/getting-started-withyourresearch/office-of-sponsored-programs.html as information becomes available.
The Office of Sponsored Programs' Wiki is live effective September 19, 2017 for the NYU research community. Please use the link at right to access our wiki with articles, resources, and how-to instructions for sponsored program activities and grants administration.
If you are unable to access our wiki but would like to request access, please send a message to firstname.lastname@example.org, complete with your NYU NetID and role at the university.
Cayuse SP version 3.6 is effective September 13, 2017. The summary of changes/enhancements to CAYUSE SP:
Effective September 2017, the Request to Issue Subaward (RISA) form is retired.
The Contracts Team Members will draft subaward agreements proactively using information included in Cayuse and send the agreements to PIs, Departments, and Project Officers for review and approval. Departments no longer have to complete a RISA (or RICA) to issue subawards to third parties or interdivisional transfer memos to NYU School of Medicine, or to request that the Contracts Office Team review a request to issue an Independent Consultant Agreement.
Read more about How Subaward Agreements are Issued to a Collaborating Institution.
OSP is committed to reducing administrative burden where possible while supporting NYU’s Principal Investigators and school/department administrators in the proper stewardship of federal funds. As such, we continue to review policies and procedures.
Effective September 2017, OSP will no longer utilize the “Request for Prior Approval of Changes in Federal Grants” or the accompanying “Request for OSP Action” form (aka “Prior Approval Request”).
Reporting to the Senior Vice Provost for Research, the Office of Sponsored Programs (OSP) and its Contract Office (CO) provides pre-award and non-financial post award research administration service and support to all departments, schools, research centers and institutes at the Washington Square campus as well as all of NYU’s global sites, including NYU Abu Dhabi and NYU Shanghai.
OSP supports the development of competitive proposals and the proactive management of grant and contract awards for basic applied research, training and other sponsored activities funded by public and private not-for-profit sponsors including corporations and foundations.
OSP’s philosophy, mission and decision making focuses on partnerships across the University to provide an effective and efficient infrastructure resulting in decreases in administrative burden for faculty so that we may collectively maximize the time researchers spend advancing research and discovery at New York University.
Following are the core services and functions of the OSP and CO in pre-award and non-financial post award research administration at Washington Square: