Faculty Initiatives FAQs
What can this funding be used for?
The funds are used to pay for the eligible operational costs of events that have a collaborative, international component. This can include room rental, transportation, accommodation and catering. Payments to individuals (wages, honoraria, per diem or salary) cannot be paid out with funding granted by this program.
As part of our program, we want to pay an hourly wage or lump sum to a worker or honoraria and per diem to participants. Is this something we can use GRI funding for?
No. Funding provided by this program may not be used to compensate people who worked for or participated in the event.
How far in advance should I submit my application for Faculty Initiative requests?
Applications must be submitted after a date, venue, and budget for the event has been finalized. Applications are reviewed on a rolling basis, but it is always best to work with at least several months' notice, as it may be some time before the next round of submissions are reviewed. It should be noted that after all funding has been allocated for a given fiscal year (Sep - Aug), no further applications can be considered. This normally occurs towards the end of the spring semester.
I wish to hold my event at one of NYU’s sites abroad. How should I proceed if this is an idea not yet discussed with the site?
Applications cannot be submitted until a date, venue, and budget have been finalized for the project in question. If potential applicants wish to hold an event at a location where they have no connection, an inquiry can be submitted to email@example.com. It may be possible for us to investigate the possibility on behalf of potential applicants. It should be noted that this will not always be possible, and the likelihood of our office to make this connection is reduced at sites where GRI does not hold our Research Institutes fellowship program. Applicants should note at which site and when they wish to hold the event in their inquiry. Someone from the GRI office will follow up regarding whether it is possible for us to help facilitate this connection. It is useful to work with a range of dates whenever possible to maximize the likelihood that the site can host. It should be noted that event holders must be prepared to deal with the administration, and event planning themselves, in partnership with the site, and understand that it is often not possible for the sites to provide staffing support.
When GRI sponsored events are held at an NYU center, what is the role of the site?
The site provides venue and logistical support. It normally does not provide budgetary support, or disbursements.
Will your office help organize or plan the event?
No. Once we have agreed to provide the funding and transferred a lump-sum to the NYU chartfield that will be used to make event-related payments, organization and planning is up to the department hosting the event.
Does your office require any documentation after the event has been held?
Yes. We require a spreadsheet showing how funds were used, along with scanned copies of the receipts, for the total amount granted by GRI. This is mandatory as we require it for our records and in the event of an audit. These must be submitted no later than six weeks after the event has concluded. If for any reasons these cannot be provided by the deadline, someone must contact GRI to discuss when these will be provided.
Does your office require a non-budgetary report after the event has been held?
No, it is not necessary. If such a report is being created for other purposes, it can be submitted to our office for our records along with any promotional material, but we do not require this.
Does your office require that we disclose sponsorship from GRI? If so, in what way?
Yes. Any promotional material or printed matter generated for or from the event must credit Global Research Initiatives, Office of the Provost. An image file can be provided upon request.