NYU is a global institution, and we are proud to support your needs while you are on the road; whether you are on the early train from New York to Washington DC or you are on the afternoon flight from JFK to Abu Dhabi. This page highlights several sources of information on NYU's preferred travel vendors and the discounts that have been made available to the NYU community.
Once you are ready to book your travel, please visit our preferred travel agency, Egencia, to access these NYU negotiated rates.
Delta Air Lines is the new preferred airline of New York University for domestic and international air travel.
Etihad Airways is the new preferred airline of New York University for air travel to Abu Dhabi.
Rental Insurance: Insurance is included in the NYU rate programs with Avis/Budget and Enterprise/National
How to access the preferred rates
NYU's preferred car service providers are Carey International and Executive Transportation Group, both offering discount rates for NYU travelers.
1. Carey - Premier luxury vehicles (Cadillac XTS, SUV, minibus, etc.). The Carey option is recommended only when booking for VIP travelers.
2. Embarque - Economic option with environmentally friendly vehicles (Fusion, Camry, etc.) The Embarque option is recommended for car service to and from the major airports and around the city.
To set up a departmental account with Carey/Embarque, please send an email to NYUGlobalTravelTeam@nyu.edu and ask for a departmental account set up form. Once you are set up with an account, you will have access to the NYU-negotiated rates.
With a departmental account, you can choose from a few different methods of payment, and you can also make reservations over the phone directly with Carey or Embarque by referencing your unique account number.
The NYU preferred rates for Carey/Embarque reservations are also found under the "Cars" tab on Egencia. Choose the "Towncar/Limo" option in the middle of the page to access the Carey/Embarque rates. You will be required to provide a credit card to make bookings via Egencia.
A note about Carey/Embarque wait-time charges:
If incurred, wait-time fees will be included on the final bill. The traveler is given a 15 minute grace period, but any time elapsed after that will be subject to a charge equal to 1/4 of the hourly rate, at 15 minute intervals.
For example, if you schedule a pick-up for 5:00 PM but you do not get into the car until 5:16 PM, you will see an additional charge equal to 1/4 of the hourly rate. If you do not get into the car until 5:31 PM, you will see a charge of 1/2 of the hourly rate, and so on.
To set up a departmental account with Executive, please contact us at NYUGlobalTravelTeam@nyu.edu.