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NYU is a global institution, and we are proud to support your needs while you are on the road; whether you are on the early train from New York to Washington DC or you are on the afternoon flight from JFK to Abu Dhabi. This page highlights several sources of information on NYU's preferred travel vendors and the discounts that have been made available to the NYU community.

Once you are ready to book your travel, please visit our preferred travel agency, Egencia, to access these NYU negotiated rates.


Air Travel


Rail Travel

  • Utilizing our preferred rates with Amtrak, you can receive anywhere from 5%-20% off Acela Express service along the Amtrak Northeast Corridor. 
  • The extent of this discount depends on a few variables, such as city pairs and date/time of travel.
  • Please note: when booking Acela through Egencia, your discount (if one is applicable) will not appear until you have checked out.

Car Rental

Car Rental

  • Avis/Budget and Enterprise/National are NYU's preferred rental car agencies offering discounts to the NYU community.
  • The Avis/Budget and Enterprise/National NYU preferred rates should only be used if you are on official NYU business travel, as outlined in the following information about the included insurance coverage:

Rental Insurance: Insurance is included in the NYU rate programs with Avis/Budget and Enterprise/National

  • The following insurance is included in the NYU rates with Avis/Budget:
    • The renter will be provided protection for bodily injury or death up to a limit of $100,000 for each person and $300,000 for each accident and for property damage up to a limit of $25,000.
    • This insurance will only cover incidents that occur on official NYU business travel.
  • The following insurance is included in the NYU rates with Enterprise/National:
    • Liability Protection for accidents arising out of the operation or use of the rental vehicle with a combined single limit of $1,000,000.
    • This insurance will only cover incidents that occur on official NYU business travel.
  • The insurance included in the rates is unique only to North American rentals.  If you are utilizing the NYU rates for a rental overseas, please contact the Global Travel Team for more information on insurance.

How to access the preferred rates

  • The NYU preferred rates for both Avis/Budget and Enterprise/National rental cars are found under the "Cars" tab on Egencia.
  • If you want to set up a departmental direct bill account with Avis/Budget or Enterprise/National, please contact the Global Travel Team at
  • If you'd like to make a rental car reservation for personal travel at a discounted rate, or would like to extend an NYU discount to friends or family members, click here to access the NYU Friends and Family Discount via Avis.  Please note, the rates found via this link do not include insurance, so you will need to purchase the insurance.  This link is recommended for personal travel only.


Car Service

NYU's preferred car service providers are Carey International and Executive Transportation Group, both offering discount rates for NYU travelers.

  • Carey International: a global leader in ground transportation and car services offering two brands of services:

1. Carey - Premier luxury vehicles (Cadillac XTS, SUV, minibus, etc.).  The Carey option is recommended only when booking for VIP travelers.

2. Embarque - Economic option with environmentally friendly vehicles (Fusion, Camry, etc.) The Embarque option is recommended for car service to and from the major airports and around the city.

To set up a departmental account with Carey/Embarque, please send an email to and ask for a departmental account set up form.  Once you are set up with an account, you will have access to the NYU-negotiated rates.

With a departmental account, you can choose from a few different methods of payment, and you can also make reservations over the phone directly with Carey or Embarque by referencing your unique account number.

The NYU preferred rates for Carey/Embarque reservations are also found under the "Cars" tab on Egencia. Choose the "Towncar/Limo" option in the middle of the page to access the Carey/Embarque rates.  You will be required to provide a credit card to make bookings via Egencia.

A note about Carey/Embarque wait-time charges:

If incurred, wait-time fees will be included on the final bill. The traveler is given a 15 minute grace period, but any time elapsed after that will be subject to a charge equal to 1/4 of the hourly rate, at 15 minute intervals.

For example, if you schedule a pick-up for 5:00 PM but you do not get into the car until 5:16 PM, you will see an additional charge equal to 1/4 of the hourly rate. If you do not get into the car until 5:31 PM, you will see a charge of 1/2 of the hourly rate, and so on. 

  • Executive Transportation Group: comprised of more than 2,000 Executive Sedans and Black Cars providing executive car service to more than two million corporate passengers each year.  ETG's brands of service include:
  1. Premium Executive: Blue Line Executive Car, Avalon Executive Car
  2. Corporate Black Car: Ace, All City, Allen, Bell, Citywide, Summit

To set up a departmental account with Executive, please contact us at