NYU Traveler: Book a Trip
Travel Pre-authorization: Travel to certain countries now requires pre-approval from our insurance/travel safety provider. Please see the most current list of countries please check frequently when planning travel as the list may change.
2021-2022 Travel Policy
Only travelers who are fully compliant with the University’s vaccination requirement will be considered for reimbursement under the NYU Travel and Expense Policy.
All travel must be compliant under both the University's Travel and Expense Policy and its Health and Safety requirements.
Booking with Egencia
The preferred online booking tool for NYU is Egencia. Only NYU Net ID holders are eligible for direct access to Egencia. You can also call a travel consultant at Egencia via the toll free number +1-877-613-4284.
When booking through Egencia, your travel plans will be automatically registered in the registration tool. The registration tool provides up-to-the-minute information of potential threats to your safety during your travels. It also enables NYU Department of Campus Safety to render aid in the event of an emergency.
Please see Egencia's Promise for trip and ticket policy for the online booking tool.
Book by Phone
If you are a Net ID holder, you may book travel for a non-NYU Net ID holder (i.e.: spouse, partner, guest speaker) through Egencia. To gain access to an NYU Guest Account, please contact the NYU Global Travel Team at firstname.lastname@example.org.
Egencia Mobile App
Please follow the link to read more about Egencia's TripNavigator smartphone application, and feel free to reach out to the NYU Global Travel Team to inquire on how to be set up with the application's login credentials.
Have questions about the trip registration tool or are you experiencing any technical difficulties?
Click here to learn about health care considerations and coverage when traveling globally.
Visit GeoBlue.com to register and download a membership card. This will allow you to validate your coverage globally.
Group Access code - QHG99999NYU2
If you have further questions, please reach out to the Risk Management team