Updated: 3/9/2020 – 5:45 p.m.
The University currently prohibits all non-essential University-related international travel and travel domestically to California and Washington State until further notice. All other domestic travel is strongly discouraged. No upcoming non-essential travel will be reimbursed during this period.
University-sponsored spring break trips for students will be canceled. As to personal travel, we would urge you to keep in mind that travel restrictions can change rapidly with little notice. Depending on where you go, you may encounter challenges in departing a country or area, or face difficulties when you try to return. At the very least, you should plan on extra time for travel and register your trip with NYU Traveler to access Public Safety assistance while traveling.
In most cases, no. On March 3, 2020, NYU announced a prohibition of all upcoming University-related non-essential international travel and on Monday, March 9, it extended this prohibition to travel to and from California and the state of Washington. Such travel will not be reimbursed, and any existing plans should be canceled. All other domestic travel is being strongly discouraged.
In terms of personal travel, we strongly recommend against any member of the NYU community traveling internationally; given the rapidly changing conditions world-wide, it is possible to end up unable to leave your destination or return to your point of origin. Certainly anyone contemplating travel should review the travel warnings. The following travel advisories are currently in effect:
For anyone who returns from a destination with widespread, ongoing transmission (CDC Level 3 Travel Alert countries), the CDC requires you self-quarantine at home until 14 days have passed from the last day you were in one of the affected countries.
All members of the NYU community are encouraged to register international trips with NYU Traveler so that NYU Public Safety may assist you in the case of an emergency.
Faculty, students, and staff are all encouraged to suspend international travel for the time being. If you are currently overseas, or if you still intend to travel internationally, please register your trip with NYU Traveler to get NYU Public Safety support and travel advisories.
NYU's current travel restrictions do not apply to inbound travelers planning to visit NYU (except for counties and domestic regions with with US entry restrictions and/or widespread, ongoing COVID-19 transmission; please refer to the CDC website for information and updates). That said, given how quickly the situation is evolving, inbound travelers from other countries should know that there is a high level of uncertainty regarding whether they will be able to be admitted to the US, whether they will face quarantine, and whether they will be able to return to their home countries in a timely fashion. We therefore discourage visiting faculty speakers and candidates from other countries from traveling for conferences, graduate open houses, etc., and encourage departments to find means to support remote participation in events and activities.
If NYU had agreed previously to pay for travel for a guest, and the guest incurs cancellation fees related to canceled or rescheduled travel, these expenses should be reimbursed using the standard guest reimbursement process in I-Buy. If a school or unit is unsure if a travel reimbursement was authorized, they should contact their school or unit fiscal officer. Questions regarding the I-Buy guest reimbursement process should be sent to firstname.lastname@example.org.
Any employee or student who is canceling NYU-sponsored travel due to the new travel guidance that would have been otherwise reimbursable must ask the airline or travel provider for a refund or a voucher for future travel. If a full refund is not available, and cancellation fees are incurred, proof of charges should be submitted to Accounts Payable just as if the employee traveled (in most cases, the cancellation fee, or in cases where no cancellation is permitted, the cost of the ticket) for a reimbursement. Travel originally charged to a sponsored program for which a refund is not available may remain on the grant.
All requests to Accounts Payable submitted by an employee or on behalf of a student for reimbursements must include appropriate documentation for the reason the trip was cancelled and either the (1) cancelation fee or (2) evidence that the ticket was non-cancellable/changeable. Employees should ensure this additional information is submitted with their reimbursement requests in AP Workflow.
If you require additional information, please contact email@example.com.
School community members that are currently traveling on NYU-funded travel may continue as planned. If you have not done so already, it is recommended that you register your trip with NYU Traveler so that NYU Public Safety can assist in case of emergency. Expenses for trips already underway will be reimbursed upon return to campus.
Existing international travel and domestic travel bookings to California and Washington state that have not yet taken place should be canceled. No new bookings should be made. Many airlines are providing refunds or credit vouchers. Travelers should first seek refunds or credit vouchers to be used for future travel. In these cases, reimbursement of cancellation fees follow the normal expense reimbursement policies of the University.
No, such reimbursement requests will be denied. Please do not make any bookings for travel if you intend to seek NYU funding to support your trip.
No. For the time being, NYU funds cannot be used to support projects that involve travel by school community members. The one exception is for travel that is currently underway.
In an abundance of caution and exercise in prudence, it is not recommended that any travel should be considered for the time being.
Updated: 3/4/2020 – 1:20 p.m.
The CDC has issued new information for travelers who are arriving in the U.S. from countries with widespread sustained transmissions.
Updated: 3/24/2020 – 5:34 p.m.
The Department of State issued a Global Level 4 Health Advisory, which advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period. U.S. citizens who live abroad should avoid all international travel. Many countries are experiencing COVID-19 outbreaks and implementing travel restrictions and mandatory quarantines, closing borders, and prohibiting non-citizens from entry with little advance notice. Airlines have cancelled many international flights and several cruise operators have suspended operations or cancelled trips. If you choose to travel internationally, your travel plans may be severely disrupted, and you may be forced to remain outside of the United States for an indefinite time frame.