DATE: November 1, 2021
TO:  Full-Time Faculty
FROM: Dr. Carlo Ciotoli, Exec. Lead, NYU COVID-19 Prevention & Response Team; Kristen Day, Vice Provost

Dear Faculty,

We are writing to provide additional guidance on the University’s visitors policy — in particular, the policies concerning visits from faculty recruitment candidates. We know how important the recruitment of stellar faculty is to our core academic mission, and how much in-person, on-campus interaction enriches the recruitment process. We believe that the following guidance takes that into account while also keeping our community safe.

The University considers visits from final candidates for faculty positions essential to our core academic mission and, as such, permits such visits. The same consideration applies to visits from faculty from other institutions who, though not finalists in current searches, are compelling prospects for future searches.

Before confirming visits from final candidates, and before arranging travel for them, you should:

  • Inform your Human Resources Officer (HRO) of the request.
  • Submit a visitor access request form
    • If the dates of the visit change, you must submit a new visitor access request form, though if the visitor already uploaded their proof of vaccination, they will not have to do so again.
    • If a visit must extend beyond two days, please describe the reason(s) for the duration of the visit.
    • Given the University’s current COVID-19 protocols, we urge departments and schools to forgo visits from a larger pool of candidates than you would normally consider for visits.
    • Once approved for a visit, candidates must complete the Daily COVID-19 Screener for Campus Access (the web version is likely easiest for visitors) using the same email address they used when uploading their proof of vaccination.
  • Plan to hold any faculty recruitment meals outdoors, at venues that offer outside seating.

We thank you for your ongoing efforts to keep our community safe while advancing the vital work of our university.

If you have any questions, please do not hesitate to contact your Dean’s or Director’s office.