Date: May 31, 2020
To: NYU Research Community
From: Stacie Bloom, Vice Provost for Research

Dear Colleagues:

I am writing to provide critical information about new policies and procedures designed to protect our research and broader NYU communities as we consider the future of our research enterprise.  

During this time, we are able to add capacity to our health and defense-related research operations, as this field of work has been deemed essential by the state.  As additional industries (including research labs in other fields of study) are given permission to return to work, we will further expand our onsite research activities.   

On Monday, June 8, we are permitting a cohort of 100 researchers to resume work. This return is voluntary and is in addition to those researchers who have been working on Covid-19 during the pandemic.  We will continue monitoring the situation in our buildings and our city as we carefully and gradually add additional researchers and disciplines on a regular basis.  

You will be contacted by your Dean or Vice Dean about timing for your lab.  Decisions on start dates will be made after review by School and University leadership and Public Safety, with considerations towards building density and configuration to minimize risk.  We hope to onboard additional cohorts each week, understanding that changing circumstances may alter this plan. 

We are also establishing new health and safety protocols in alignment with city and state directives to protect our research community as more people begin accessing on-campus labs from June 8 onward.  Please note that these rules apply even if you are a Covid-19 investigator who has been in the lab during the pause.

Research Reconstitution Plan

We created this document to provide important guidance for you and your co-workers.  Our expectation is that every person returning to laboratory-based research will read it before June 8.

Daily COVID-19 Symptom Questionnaire

As part of an initial rollout, starting Monday, June 8, every person returning to work in the buildings listed at the bottom of this email needs to complete a brief health questionnaire daily regarding possible COVID symptoms, accessible on smartphone or computer. This daily questionnaire serves as an initial screen for COVID exposure and conforms to guidance from New York State and other authorities. As we increase capacity, we will extend this requirement to other buildings.  

After completing the daily questionnaire, you will receive either an authorization to enter your building or be directed to contact your health provider. If you do not receive authorization to go to campus after completing your daily health questionnaire, do not come in -- contact your health provider.

Public Safety Officers at building entrances will check for proof of having completed the daily health questionnaire clearance and are permitted to deny entry to those who do not have such proof. This standard will apply to all personnel, not only those working in labs.

You should enter your building only through the designated entrances.

We will provide more information on the health questionnaire shortly.  In the meantime:

  • If you have a smartphone,  download the University's "NYU Mobile" app (Android and Apple).  The questionnaire will soon appear in the app. There will also be a web-based version.
  • You will need a thermometer.  The daily questionnaire requires daily temperature-taking.  If you do not have a thermometer, purchase one now, as you will need it by June 8.  

Face Coverings

All members of the NYU community -- students, faculty, and staff, contractors, and anyone who may be in NYU buildings -- must wear face coverings that cover the wearer’s mouth and nose. Individuals  may only remove their face coverings when in an NYU facility in the following circumstances:

  • When they are working alone in single-occupancy spaces;
  • When they are eating (they must maintain physical distancing while doing so);
  • If they have an accommodation that precludes their wearing a face covering.

Please contact the Office of Equal Opportunity at oeo.accommodation@nyu.edu to request an accommodation if you have underlying health conditions that preclude wearing a face covering.

Testing

The University strongly encourages those faculty and staff returning to work to (1) get tested for COVID-19 within a week before they return to campus and (2) submit the results of their tests to the NYU COVID-19 Prevention and Response Team.

There are several means of getting a diagnostic test for COVID-19. Testing must be done through an accredited health care facility, public health agency, or pharmacy. At home and point-of-care (rapid) tests are not acceptable. The following means are acceptable:

People unable to find a way to get tested can contact NYU’s COVID-19 Prevention and Response Team for assistance at covid19@nyu.edu. Faculty and staff should contact their personal medical provider with questions about COVID-19 exposure or symptoms.

Social Distancing

In entering buildings, in transiting through them, and in work spaces, please maintain social distancing -- a six-foot radius between yourself and others.

We are putting these mandatory protocols in place for your health and the health of others; each of us has a responsibility to aid the overall effort to reduce the spread of COVID-19.

Noncompliance

The University has established a confidential email (covidcompliance@nyu.edu) where people can report noncompliance.

I am extremely grateful for your resilience and perseverance during this time.

Stacie Grossman Bloom
Vice Provost for Research

These are the buildings where science and laboratory research may take place, all of which will require individuals entering them to complete the daily symptom questionnaire. (Remember, as described above, that you can only return to work if your lab has received authorization from your dean):

  • 12-16 Waverly Place: 12-16 Waverly Place, New York, NY 10003
  • 137 East 25th Street: 137 East 25th Street, New York, NY 10010
  • 2 Metrotech: 2 Metrotech Center, Brooklyn, NY 11201
  • Rufus Smith: 25 Waverly Place, New York, NY 10003
  • 370 Jay Street: 370 Jay Street, Brooklyn, NY 11201
  • 665 Broadway: 665 Broadway, New York, NY 10012
  • 726 Broadway: 726 Broadway, New York, NY 10003
  • Basic Science: 433 1st Avenue, New York, NY 10010
  • Brown: 29 Washington Place, New York, NY 10003
  • Dibner Library: 5 Metrotech Center, Brooklyn, NY 11201
  • Meyer: 2-6 Washington Place, New York, NY 10003
  • Rogers Hall: 6 Metrotech Center, Brooklyn, NY 11201
  • Schwartz: 345 East 24th Street, New York, NY 10010
  • Silver Main: 100 Washington Square East, New York, NY 10003
  • Waverly: 24 Waverly Place, New York, NY 10003
  • Weissman: 421 1st Avenue, New York, NY 10010