Coronavirus-Related Update to Administrators and Staff
To: Full- and Part-time Administrators and Members of Local 3882 and Local 153.
Date: March 10, 2020
NYU’s administrators and staff have an excellent track record of effectively and successfully supporting and advancing the University’s academic mission. So, no doubt, you must have questions about how yesterday’s communication from President Hamilton will affect your work environment and how you can contribute to making remotely-held education work well for students and faculty. That’s why we are writing to you today.
The transition to remotely-held classes does not mean the University is closed. To the contrary: teaching, learning, and research will carry on, and our objective is to keep University operations and offices open and staffed. Should circumstances require that we largely conduct and manage our administrative and business operations remotely – a point we have not yet reached – the expectation is that employees will continue to do a full day’s work from home.
Given the dynamic nature of the public health situation, prudence requires that we make the appropriate plans now, even as we carry on our regular duties.
Schools and units have been preparing telework plans to enable our business continuity planning efforts. We ask that you be in touch with your supervisor or local Human Resources Officer or Business Partner if you have any questions.
In addition, all units should designate a day or two to test their telework plans to help employees prepare. Online resources regarding teleworking can be found here.
Employees Providing Essential, On-Campus Services
In the event that circumstances change and large numbers of administrative personnel are directed to work remotely, some employees will continue to be required to report to their workplaces. Your supervisors will inform you if you are among the employees providing essential services.
Keeping Our Workplaces Healthy
Another key goal is to ensure the health of our community. Accordingly:
If you feel sick:
Generally speaking, if you have a contagious illness, stay home. Please do not come into the office and risk making colleagues ill.
If you believe you might be at risk of infection with COVID-19:
The CDC has provided specific guidance to determine if you need to self-quarantine or take other “special management” steps. It says:
the "CDC does not recommend testing, symptom monitoring or special management for people exposed to asymptomatic people with potential exposures to SARS-CoV-2 (such as in a household), i.e., “contacts of contacts;” these people are not considered exposed to SARS-CoV-2."
If you have been advised to self-quarantine (no signs of illness) or self-isolate (you are sick): Employees that are advised to self-quarantine or self-isolate by qualified authorities should not come to work and should inform their supervisor. Employees who are required to self-quarantine or self-isolate will continue in their regular paid status, and the time will not be deducted sick-time or any other accrued balances.
If a colleague is self-quarantining or is sick: Based on guidance from health authorities, the fact that a colleague in your workplace is self-isolating does NOT automatically mean that the office is to shut down or that everyone in that office must likewise self-isolate. Generally speaking, the Health Department’s guidance is as follows:
At this time only those persons, excluding healthcare workers, who are considered close contacts (e.g., household contacts and intimate partners) and identified by public health will be instructed to self-monitor for 14 days.
In reality, every case is different and has its own complexities. If in doubt, contact your local HR Officer.
Continuity of Pay
Continuity of pay for our employees is a primary objective of our continuity planning. Employees may find it difficult to receive their check if access to campus is limited. If you are not already enrolled in direct deposit, you can choose do so now.
To set up direct deposit, please login to NYU Home and look for the PeopleSync tab. Once in PeopleSync, look for the Pay icon and select it, then select the box that says “Payment Elections”. Once there, choose the button that says “Add”, and from there you can enter your bank information to set up direct deposit.
Given that so many of our students rely on on-campus work to help support themselves in their studies, our goal is to allow both undergraduate and graduate students to continue in a paid status starting Wednesday, March 11 through Monday, March 30. We ask all students to work with their supervisors to determine whether they can continue their work remotely during this period. Federal work study students are not permitted to work during this period due to federal compliance; they will, however, remain in a paid status. More guidance on all student workers has been provided in the frequently asked questions. Should circumstances change that extend beyond March 30, we will provide later guidance at that time.
Some Concluding Thoughts
As administrators and staff, we all play a vital role in helping NYU fulfill its academic mission. This is a challenging and, in many ways, unprecedented moment in the University’s history. NYU needs your dedication, your resiliency, and your innovative spirit now more than ever.
Collectively, the two of us have been at NYU for 26 years. In that time, we have seen time and again how the devotion of administrators and staff has made a real and positive difference. We know you will now. It is a privilege to work alongside you, and we are ever grateful for your efforts.
Executive Vice President
Vice President, Human Resources