Updated: August 1

Health and Safety Protocols

Traveling increases your risk of getting and spreading COVID-19, especially for those who are not fully vaccinated.

Travel Policy

Only travelers who are fully compliant with the University’s vaccination requirement will be considered for reimbursement under the NYU Travel and Expense Policy.

Reimbursement requests that don’t meet one of the following conditions are not eligible and will be rejected:

  • Individuals who are up-to-date with their COVID-19 vaccination can request reimbursements in accordance with the guidelines below. A copy of the individual’s NYU Vax Pass must be included with any reimbursement request in order for it to be considered.
  • Individuals who have both requested and received medical or religious exemptions from the University must submit any travel request to oeo.accommodation@nyu.edu prior to the anticipated travel. An approval, if granted, must be included with any reimbursement request in order for it to be considered.
  • Students who have both requested and received medical or religious exemptions from the University must submit any travel request to the Moses Center for Student Accessibility (mosescsa@nyu.edu).

This policy, and any exceptions that the NYU Travel Review Committee may issue, are solely based on health and safety concerns. Any travel expenditures are governed by the NYU Travel and Expense Policy and community members with any finance-related concerns should contact their Fiscal Officer. When practical, we also recommend purchasing refundable itineraries, given the potential for local conditions to shift rapidly and dramatically.

Travel by members of the NYU community—including faculty, students, and administrators—to most locations will no longer need to be approved by NYU’s Travel Review Committee, though per above, travelers must either be up to date on their vaccination, or have received an OEO or Moses accommodation specifically related to their trip.

In addition, due to increased safety and security concerns, some countries now require pre-approval from the University’s insurance/travel safety provider. That list is posted here, and is updated frequently, so please be sure to consult it prior to any travel. If you are seeking to travel to a country on the list, please complete this form to begin the process, and a member of the University’s travel safety team will be in touch within two business days. Please note that approval from our insurance provider can take 30-45 days. If you have any questions, please email travelsafety@nyu.edu.

All travel booked through NYU’s preferred travel service, Egencia, will be automatically registered in NYU Traveler, the University’s travel safety tool.

Booking Travel for Another Employee or Student

Employees who have their travel booked for them by another employee or student (i.e., a departmental administrator), must provide a copy of their NYU Vax Pass (or travel exception) to the person making the booking on their behalf. Employees should not book travel for another individual without first receiving a copy of the traveler’s Vax Pass (or travel exception).

International Travel to NYU Global Campuses and Academic Centers

Student travel for semester-long study away programs is permitted; all other trips to NYU campuses and centers will be permitted only if the traveler has received written permission from leadership at their intended destination to make the trip. Such trips do not need to be submitted to the Travel Review Committee (except as noted above). Travelers are strongly encouraged to register their trips in NYU Traveler.