Visitors, Vendors, and Affiliates

Visitors, vendors, and affiliates are important members of the NYU community, and as with all community members, must adhere to NYU COVID safety protocols. Regardless of your role, all visitors, vendors, and affiliates must be sponsored by an NYU employee or student and must be in compliance with the University’s COVID-19 vaccination requirements in order to enter an NYU building or participate in an NYU-sponsored activity.

If you are an NYU employee or student who wants to sponsor a visitor, vendor, or affiliate, follow the Sponsor Requirements instructions below.

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What Role am I?
Requirements to Visit Campus
Sponsor Requirements
Frequently Asked Questions

Updated: October 25

Related COVID-19 Pages

What Role am I?

Visitors do not have an NYU NetID or an NYUCard and can be one-time guests, visiting scholars, guest lecturers, conference attendees, or NYU alumni.
Vendors do not have an NYU NetID or an NYUCard and are companies and individual employees who provide goods or services to the University.
Affiliates are community members who need long-term recurring access to campus AND have a current NYUCard, but they are not current NYU students, faculty members, or employees. Affiliates are, among other things, family members of faculty members and employees, long-term contractors, and retirees.

Requirements to Visit Campus

All visitors, vendors, and affiliates must:

Be sponsored by an NYU student, faculty member, or employee.
- Visitors and Vendors must be sponsored in NYU’s visitor management system by a current NYU employee, faculty member, or student. See Sponsoring Visitors and Vendors for more information.
- Affiliates must be sponsored in NYU’s affiliate management system by a current employee or faculty member. See Sponsoring Affiliates for more information.
Adhere to the University’s COVID-19-related health and safety protocols;
Show a valid government-issued photo ID (children under 18 can provide non-government identification); and
Be in compliance with NYU’s COVID-19 vaccination requirements and be prepared to present proof of compliance if asked to do so (advanced upload is no longer required). All visitors, vendors, and affiliates older than one year of age must be fully vaccinated against COVID-19 and boosted (once eligible and by NYU’s deadline) with an FDA-authorized or WHO-listed vaccine. Note: proof of compliance with NYU’s vaccination policy is not required for minors before their first birthday.

Note: Visitors, vendors, and affiliates are no longer required to display a Violet Go pass to access campus.

Definition of Fully Vaccinated

Guidance citing “fully vaccinated” individuals means anyone who:

has completed their primary COVID-19 vaccination series with an FDA-authorized or WHO-listed COVID-19 vaccine, meaning they received both doses of a two-dose vaccine or one dose of a single-dose vaccine;
– AND –
for whom 14 days have passed since their final dose.

Booster Eligibility and NYU’s Deadline

NYU requires at least one booster in addition to the primary series of vaccinations. The deadline for receiving your booster shot depends on which vaccine you received for your primary series.

Individuals who received a one-dose primary series (i.e. Johnson & Johnson’s Janssen) two or more months prior are required to receive a booster.
For individuals five years of age or older who received a two or three dose primary series (e.g. Pfizer, Moderna), their eligibility for a booster is based on age. Please review the CDC criteria to determine when they become eligible for the booster.
- Individuals whose second vaccine dose was five or more months prior are required to receive a booster.
- Individuals five years of age or older who received a three-dose pediatric primary series and whose third vaccine dose was 5 or more months prior are required to receive a booster.

Visitor and Vendor Exemption Information

Medical exemptions may be claimed only if a licensed physician, licensed nurse practitioner, or licensed midwife (caring for a pregnant affiliate, vendor, or visitor) explicitly instructed you not to receive the COVID-19 vaccination because such vaccination may be detrimental to your health or is otherwise medically contraindicated.
Religious exemptions may be claimed only for genuine and sincerely held religious beliefs which are contrary to the practice of immunization.

Note: Social, political, or economic philosophies, or personal preferences with respect to immunization do not justify an exemption.

Visitors and Vendors claiming a valid medical or religious exemption must attest to their valid exemption and be able to present proof of a negative COVID-19 PCR test result upon request. The test must have been obtained within the 3 days (72 hours) prior to each date of access to NYU. If you cannot provide test results to these standards, you are not approved to access NYU buildings or NYU-sponsored activities (on or off campus).

Affiliate Exemption Information

Medical exemptions may be claimed only if a licensed physician, licensed nurse practitioner, or licensed midwife (caring for a pregnant affiliate, vendor, or visitor) explicitly instructed you not to receive the COVID-19 vaccination because such vaccination may be detrimental to your health or is otherwise medically contraindicated.
Religious exemptions may be claimed only for genuine and sincerely held religious beliefs which are contrary to the practice of immunization.

Note: Social, political, or economic philosophies, or personal preferences with respect to immunization do not justify an exemption.

Affiliates claiming a valid medical or religious exemption must be able to present proof of a negative COVID-19 PCR test result upon request. The test must have been obtained within the seven calendar days prior to each date of access. If you cannot provide test results to these standards, you are not approved to access NYU buildings or NYU-sponsored activities (on or off campus).

Sponsor Requirements

Visitors, vendors, and affiliates must be sponsored by a current NYU student, faculty member, or employee.

Langone/School of Medicine (SOM) employees and students may enter NYU downtown buildings using their Langone ID card and Langone Vax Pass.

Sponsoring Visitors and Vendors

Sponsors must submit an Access Request Form through NYU’s visitor management system each time a visitor or vendor needs access to NYU buildings or activities (including unexpected, last-minute visits). If you are sponsoring NYU alumni, you must use their non-NYU email for the request.

Sponsors and their vendors and visitors will be notified via email when their visit access request has been received and processed. If you don’t receive the email, search your email folders (including spam) for “NYU Campus Safety” or ”VEOCI”.

Vendors and visitors will then be added to the relevant Campus Safety visitor access list(s). Vendors and visitors will need to present a government-issued photo ID card to the Campus Safety officer for entry.

Sponsoring Affiliates

Current NYU faculty members and employees who want to facilitate long-term recurring access to campus may choose to onboard external guests as affiliates through NYU’s affiliate management system. Once your affiliate has their NYUCard, they only need to tap into their authorized buildings or present their NYUCard to a Campus Safety Officer.

To update NYUCard access privileges for your affiliate (once their NYUCard has been picked up), please submit a request through CampusSafetyLink.

Sponsorship Options for Events

Event hosts may use either of the following options for managing building access for events involving external attendees:

Option 1: designed to accommodate larger events that are open to the public
- Event hosts should write to CampusSafetyLink@nyu.edu, sending the event’s name, date, time, and location (building and, if applicable, room number).
- Event hosts must have staff placed at the entrance to the building where their event will take place to work alongside Campus Safety Officers to facilitate access.
- Event staff should maintain a sign-in sheet.
Option 2: best for events using advance registration/RSVP
- Event hosts use NYU’s visitor management system (Veoci) to sponsor the affiliates, vendors, and/or visitors who will attend the event. External attendees will present a government-issued ID to the Campus Safety Officer at the entrance to the event.
- Event hosts may have staff placed at the entrance to the building where their event will take place to work alongside Campus Safety Officers to facilitate access.

Sponsor Responsibilities

If the activity takes place in an NYU building, sponsors must greet visitors and vendors at the entrance, escort them, and ensure they exit the NYU building at the end of their visit. (Affiliates with NYUCards do not need to be escorted.)
Individuals will only be allowed to enter the buildings specified by their sponsor on the Access Request Form.
If the building or activity does not have a Campus Safety Officer, or the activity is not located in an NYU building, the sponsor’s department/school is responsible for coordinating and verifying access of their vendors and visitors.
Residence hall hosts and guests must also follow the residence hall guest policy.

Frequently Asked Questions

Can I show a negative COVID-19 test result instead of vaccination proof?

No, negative test results will not be accepted as an alternative to vaccination proof, except for those with a valid medical or religious exemption to vaccination.

Do I need to wait two weeks after my last dose to be compliant?

If you recently completed your primary series, you are considered fully vaccinated (and in compliance with NYU’s vaccination requirement) two weeks after you receive the final dose of your primary series vaccination.

If you are required to receive the booster (based on eligibility and NYU’s deadline), you are considered in compliance with NYU’s vaccination requirement immediately after receiving your booster dose.

What if my proof of vaccination is in a different language?

We can not accept documentation in languages other than English. We recommend that you get your documentation translated into English.

I misplaced my vaccination documentation, it is difficult to read, or it was destroyed. What are my options?

You need to obtain replacement documentation that meets the criteria above. Your options will depend on where you were vaccinated.

If you received your COVID-19 vaccinations in New York or New Jersey, you can download your vaccination details using the following free services or apps. Please download your full vaccination details (including your name, birthdate, and the vaccination dates and manufacturer), not the QR code pass.
Check to see if your state uses the Smart Health Card.
Obtain the EU Digital COVID Certificate.
Some state or regional districts have a vaccination portal that you can view and download vaccines administered in that state or region. Check with your local department of health.
Many pharmacy chains can provide an app or print out of your vaccination details.
Your medical provider or hospital may have an app or online medical record system that allows you to download, export, print, or review your vaccination record.

What happens if NYU’s vaccination policies differ from those of my region or country?

You must comply with NYU’s vaccination policy in order to access NYU settings and NYU-sponsored activities that take place off-campus, even if it differs from the vaccination requirements in your own country/region.

How can I get a booster shot when I arrive in New York?

COVID-19 vaccines, including booster shots, are widely available in the United States for free. You can use the US or NYC vaccine finder to schedule a vaccination appointment for when you arrive in the United States. If you are receiving a booster shot, you will need to show proof of primary series vaccination (in English).

We recognize that COVID-19's effects have been disparate, and its impacts on poor communities and communities of color have been especially painful. In our response to the coronavirus, NYU is committed to mitigating those impacts as well as ensuring no one in our community is ostracized, bullied, or mistreated due to ignorance about this disease.

If any member of our community believes they have experienced harassment or discrimination, we encourage them to report concerns to the Bias Response Line.

Bias Response Line
(212) 998-2277

bias.response@nyu.edu

Questions?
Students, email StudentLink

Faculty and Employees, email PeopleLink

Urgent after-hours inquiries, call (212) 998-1155