Visitors, Vendors, and Affiliates

NYU continues to require strict standards for access to NYU settings and NYU-sponsored activities that take place off campus. If you’re not a current NYU student or employee, please follow the policies and procedures on this page for visitors, vendors, or affiliates.

All visitors, vendors, and affiliates must be sponsored by an NYU employee. Advanced planning is required; same-day visit requests are not permitted.

Jump to

Where This Policy Applies
Requirements for Visitors, Vendors, and Affiliates
Frequently Asked Questions
Guidelines for Sponsors

Updated: May 11

Where This Policy Applies

The visitor, vendor, and affiliate policies and protocols outlined on this page apply to all NYU settings and University-sponsored activities. This includes:

Off-campus activities (e.g., events, meetings) sponsored by the University
On-campus activities (e.g., events, meetings) sponsored by the University
All NYU buildings and facilities, indoors and outdoors

What does NYU-sponsored mean?

NYU-sponsored means any activity funded by NYU, organized by NYU, or in any way officially sanctioned by NYU.

Requirements for Visitors, Vendors, and Affiliates

All visitors, vendors, and affiliates are required to adhere to the following:

Age

Must be 12 years of age or older.

Identification

Must show a valid government-issued photo ID (children under 18 can provide non-government identification).

Vaccination

Must provide proof of being fully vaccinated against COVID-19 and boosted (if eligible, based on CDC criteria) with an FDA-authorized or WHO-listed vaccine.

Documentation must include:

Name
Birthdate
Dates of doses
Vaccine manufacture
Documentation must be in English

Note: If the documentation proof you provide does not meet these requirements, you will not be allowed access to NYU settings and NYU-sponsored activities, including those that take place off campus.

Please follow your sponsor’s instructions for how to provide proof of vaccination. Depending on the specific setting or activity, you may be required to upload your proof of vaccination at least 5 business days prior to the first day of your visit. It is essential that you comply with these timelines and instructions.

Masks

Must wear an acceptable, well-fitted mask in accordance with NYU’s mask policy. Allowable masks include: disposable masks (surgical or medical procedure masks), and KN95, KF94, and N95 masks.

Health and Safety Protocols

Must comply with all COVID-19 health and safety protocols, University policies, codes of conduct, and building-specific protocols.

Daily Screener

Depending on the specific activity or venue, you may be required to show the Daily Screener. Please check the instructions you received from your sponsor about relevant procedures, including the use of the Daily Screener, for accessing the NYU campus and off-campus activities such as events or meetings.

Frequently Asked Questions

Can I show a negative COVID-19 test result instead of vaccination proof?

No, negative test results will not be accepted as an alternative to vaccination proof, except for those with a valid medical or religious exemption to vaccination.

When am I considered fully vaccinated?

You are considered fully vaccinated two weeks after you have received a second dose in a two-dose vaccine series (e.g., Pfizer, Moderna, WHO-listed vaccine) or two weeks after you have received a single-dose vaccine (i.e., Johnson & Johnson's Janssen). In addition to being fully vaccinated, NYU also requires that you receive your booster dose when eligible (based on CDC eligibility criteria).

How do I determine if I'm eligible for a booster shot?

NYU will allow a one-week grace period to schedule and receive the booster upon becoming eligible, after which point you are deemed non-compliant.

Recipients of the Pfizer (age 12+) or Moderna (age 18+) vaccines become eligible for a booster five months after their second dose
Recipients of the Johnson & Johnson vaccine become eligible two months after their single dose.
Anyone (age 12+) who has received all the recommended doses of another WHO-listed vaccine that is not approved or authorized by the FDA, or completed a mix and match series composed of any combination of FDA-approved, FDA-authorized, or WHO-listed vaccines, becomes eligible for a booster five months after their last dose.

Use our COVID-19 booster calculator to determine the day you are eligible. Learn more about who is eligible on the CDC website.

What if my proof of vaccination is in a different language?

We can not accept documentation in languages other than English. We recommend that you get your documentation translated into English.

I misplaced my vaccination documentation, it is difficult to read, or it was destroyed. What are my options?

You need to obtain replacement documentation that meets the criteria above. Your options will depend on where you were vaccinated.

If you received your COVID-19 vaccinations in New York or New Jersey, you can download your vaccination details using the following free services or apps. Please download your full vaccination details (including your name, birthdate, and the vaccination dates and manufacturer), not the QR code pass.
Check to see if your state uses the Smart Health Card.
Obtain the EU Digital COVID Certificate.
Some state or regional districts have a vaccination portal that you can view and download vaccines administered in that state or region. Check with your local department of health.
Many pharmacy chains can provide an app or print out of your vaccination details.
Your medical provider or hospital may have an app or online medical record system that allows you to download, export, print, or review your vaccination record.

What happens if NYU’s vaccination policies differ from those of my region or country?

You must comply with NYU’s vaccination policy in order to access NYU settings and NYU-sponsored activities that take place off-campus, even if it differs from the vaccination requirements in your own country/region.

How can I get a booster shot when I arrive in New York?

COVID-19 vaccines, including booster shots, are widely available in the United States for free. You can use the US or NYC vaccine finder to schedule a vaccination appointment for when you arrive in the United States. If you are receiving a booster shot, you will need to show proof of primary series vaccination (in English).

How can I pursue a medical or religious exemption?

Visitors, vendors, and affiliates may request an exemption from the vaccination requirements for medical or religious reasons through the Visitors Exemption Process. Those who are not vaccinated for reasons other than a valid medical or religious reason do not qualify for the COVID-19 vaccination exemption process. There is no guarantee your request will be approved.

What if I am not vaccinated for reasons other than a valid medical or religious reason?

You are not permitted to access NYU settings and NYU-sponsored activities that take place off campus.

What if I received my primary vaccine but have a medical reason to not get the booster?

Visitors, vendors, and affiliates may request an exemption from the booster requirement for medical reasons through the Visitors Exemption Process. There is no guarantee that your request will be approved.

Can I upload a vaccination document the same day and expect same-day access to NYU buildings or activities?

No, due to the volume of access requests, same-day submissions are not permitted. You must upload your documentation at least 5 business days (not including weekends) before the desired visit.

My vaccination documentation was rejected. What should I do?

Whenever a document is declined, the reason is provided in the email response. Please correct the issues with your vaccination document and resubmit for review.

Guidelines for Sponsors

Guidelines for employees who need to sponsor a visitor, vendor, or affiliate essential for University operations.

We recognize that COVID-19's effects have been disparate, and its impacts on poor communities and communities of color have been especially painful. In our response to the coronavirus, NYU is committed to mitigating those impacts as well as ensuring no one in our community is ostracized, bullied, or mistreated due to ignorance about this disease.

If any member of our community believes they have experienced harassment or discrimination, we encourage them to report concerns to the Bias Response Line.

Bias Response Line
(212) 998-2277

bias.response@nyu.edu

Questions?
Students, email StudentLink

Faculty and Employees, email PeopleLink

Urgent after-hours inquiries, call (212) 998-1155

Support
Support is Available

Back to Main Page