Visitors, vendors, and affiliates are important members of the NYU community, and as with all community members, must adhere to NYU COVID safety protocols. Regardless of your role, all visitors, vendors, and affiliates must be sponsored by an NYU employee or student and must be in compliance with the University’s COVID-19 vaccination requirements in order to enter an NYU building or participate in an NYU-sponsored activity.

If you are an NYU employee or student who wants to sponsor a visitor, vendor, or affiliate, follow the Sponsor Requirements instructions below.



What Role am I?

  • Visitors do not have an NYU NetID or an NYUCard and can be one-time guests, visiting scholars, guest lecturers, conference attendees, or NYU alumni.
  • Vendors do not have an NYU NetID or an NYUCard and are companies and individual employees who provide goods or services to the University.
  • Affiliates are community members who need long-term recurring access to campus AND have a current NYUCard, but they are not current NYU students, faculty members, or employees. Affiliates are, among other things, family members of faculty members and employees, long-term contractors, and retirees.

Requirements to Visit Campus

All visitors, vendors, and affiliates must:

  1. Be sponsored by an NYU student, faculty member, or employee.
    • Visitors and Vendors must be sponsored in NYU’s visitor management system by a current NYU employee, faculty member, or student. See Sponsoring Visitors and Vendors for more information.
    • Affiliates must be sponsored in NYU’s affiliate management system by a current employee or faculty member. See Sponsoring Affiliates for more information.
  2. Adhere to the University’s COVID-19-related health and safety protocols;
  3. Show a valid government-issued photo ID (children under 18 can provide non-government identification); and
  4. Be in compliance with NYU’s COVID-19 vaccination requirements and be prepared to present proof of compliance if asked to do so (advanced upload is no longer required). All visitors, vendors, and affiliates older than one year of age must be fully vaccinated against COVID-19 and boosted (once eligible and by NYU’s deadline) with an FDA-authorized or WHO-listed vaccine. Note: proof of compliance with NYU’s vaccination policy is not required for minors before their first birthday.

Note: Visitors, vendors, and affiliates are no longer required to display a Violet Go pass to access campus. 

Sponsor Requirements

Visitors, vendors, and affiliates must be sponsored by a current NYU student, faculty member, or employee.

Langone/School of Medicine (SOM) employees and students may enter NYU downtown buildings using their Langone ID card and Langone Vax Pass.

Sponsoring Visitors and Vendors

Sponsors must submit an Access Request Form through NYU’s visitor management system each time a visitor or vendor needs access to NYU buildings or activities (including unexpected, last-minute visits). If you are sponsoring NYU alumni, you must use their non-NYU email for the request.

Sponsors and their vendors and visitors will be notified via email when their visit access request has been received and processed. If you don’t receive the email, search your email folders (including spam) for “NYU Campus Safety” or ”VEOCI”.

Vendors and visitors will then be added to the relevant Campus Safety visitor access list(s). Vendors and visitors will need to present a government-issued photo ID card to the Campus Safety officer for entry.

Sponsoring Affiliates

Current NYU faculty members and employees who want to facilitate long-term recurring access to campus may choose to onboard external guests as affiliates through NYU’s affiliate management system. Once your affiliate has their NYUCard, they only need to tap into their authorized buildings or present their NYUCard to a Campus Safety Officer.  

To update NYUCard access privileges for your affiliate (once their NYUCard has been picked up), please submit a request through CampusSafetyLink.

Sponsorship Options for Events

Event hosts may use either of the following options for managing building access for events involving external attendees:

  • Option 1: designed to accommodate larger events that are open to the public
    • Event hosts should write to CampusSafetyLink@nyu.edu, sending the event’s name, date, time, and location (building and, if applicable, room number).  
    • Event hosts must have staff placed at the entrance to the building where their event will take place to work alongside Campus Safety Officers to facilitate access.
    • Event staff should maintain a sign-in sheet.
  • Option 2: best for events using advance registration/RSVP
    • Event hosts use NYU’s visitor management system (Veoci) to sponsor the affiliates, vendors, and/or visitors who will attend the event. External attendees will present a government-issued ID to the Campus Safety Officer at the entrance to the event.
    • Event hosts may have staff placed at the entrance to the building where their event will take place to work alongside Campus Safety Officers to facilitate access.

Sponsor Responsibilities

  • If the activity takes place in an NYU building, sponsors must greet visitors and vendors at the entrance, escort them, and ensure they exit the NYU building at the end of their visit. (Affiliates with NYUCards do not need to be escorted.)
  • Individuals will only be allowed to enter the buildings specified by their sponsor on the Access Request Form.
  • If the building or activity does not have a Campus Safety Officer, or the activity is not located in an NYU building, the sponsor’s department/school is responsible for coordinating and verifying access of their vendors and visitors.  
  • Residence hall hosts and guests must also follow the residence hall guest policy.

Frequently Asked Questions


We recognize that COVID-19's effects have been disparate, and its impacts on poor communities and communities of color have been especially painful. In our response to the coronavirus, NYU is committed to mitigating those impacts as well as ensuring no one in our community is ostracized, bullied, or mistreated due to ignorance about this disease.

If any member of our community believes they have experienced harassment or discrimination, we encourage them to report concerns to the Bias Response Line.

Bias Response Line
(212) 998-2277

bias.response@nyu.edu

Questions?
Students, email StudentLink

Faculty and Employees, email PeopleLink

Urgent after-hours inquiries, call (212) 998-1155