Introduction

NYU must follow all COVID-related health and safety guidelines in preparation for and during the Fall semester. Cleaning and sanitizing standards and best practices were researched and developed into these guidelines for NYU to use for the cleaning of different types of equipment.

Overview

General Guidelines

  • Adhere to strict hand cleanliness policies:
    • Wash hands for at least 20 seconds before and after entering a room with tech equipment that will be touched.
    • Use hand sanitizer before touching any tech equipment.
  • Ensure classrooms have signs for:
    • Hand washing etiquette: stating that hands should be washed for at least 20 seconds before and after going into a classroom.
  • FCM will provide spray bottles, EfferSan cleanser (tablets), and paper towels in all classrooms and computer labs.
    • Supplies will be refilled each night when CBS cleans each space.
    • If a school or unit has a special cleaning need that is not addressed by these supplies, the school or unit should work with Procurement to acquire the specific cleaning supplies.

General Cleaning Guidelines

  • Use a paper towel or, if available, a lint-free cloth (such as a screen wipe or a cloth made from microfiber), and spray the EfferSan disinfecting solution onto the paper towel. Alternatively, a disinfectant wipe or a wipe containing 70% alcohol can be used if on hand and if appropriate for the equipment.
  • Avoid excessive wiping and do not submerge equipment in any cleanser.
  • Unplug all external power sources and cables.
  • Do not use aerosol sprays, bleach or abrasive cleaners.
  • Ensure moisture does not get into any openings to avoid damage.
  • Never spray cleaner directly on an item. Instead, spray the paper towel or cloth.
  • Gently and carefully wipe the hard, nonporous surface of the item, e.g., the display, touchscreen keyboard, mouse, and the exterior surface of the item.
  • It is important to follow the specified contact time (how long the surface must remain damp for). EfferSan disinfectant solution and alcohol both have a contact time of five minutes. It may be necessary to use more than one paper towel or wipe to keep the surface wet for the recommended contact time.
  • If desired, use disposable gloves while disinfecting.
  • Wash hands with soap and water after disinfecting, if the solution contacts skin.
  • Do not use bleach on computers or electronics.

Who Is Responsible For Cleaning

  • Faculty, staff, and students will be responsible for cleaning the equipment that they will be in contact with. This may include keyboard, computer, mouse, control panels, printers and other equipment.
  • General cleaning will occur once per day at the end of the day. This will include disinfecting high touchpoint surfaces, such as writing surfaces, chairs, music stands, etc.

Personal Equipment

  • Cell phones – Ensure that personal cell phones are kept clean regularly.
  • Laptops – Ensure that personal laptops are kept clean regularly.

Environmental Protection Agency (EPA) Disinfectant Use

Six Steps for Safe & Effective Disinfectant Use (PDF):

  1. Check that your product is EPA-approved. [EfferSan is registered with the EPA as a disinfectant for use against COVID-19.]
    • Find the EPA registration number on the product.
    • Then, check to see if it is on EPA’s list of approved disinfectants at: epa.gov/listn
  2. Read the directions.
    • Follow the product’s directions.
    • Check “use sites” and “surface types” to see where you can use the product.
    • Read the “precautionary statements.”
  3. Pre-clean the surface.
    • Make sure to wash the surface with light soap and water if the directions mention pre-cleaning or if the surface is visibly dirty.
  4. Follow the contact time.
    • Contact time is indicated in the product’s directions. EfferSan and alcohol contact time is 5 minutes.
    • The surface should remain wet the whole time to ensure the product is effective.
  5. Wear gloves and wash your hands.
    • Discard disposable gloves after each cleaning.
    • For reusable gloves, dedicate a pair to disinfecting COVID-19.
    • Wash your hands for at least 20 seconds after removing the gloves.
  6. Store disinfectant products safely.
    • Keep lids tightly closed.
    • Store out of reach of children.

CDC Recommendations

The Centers for Disease Control and Prevention (CDC) state that the following should be done to plan and prepare:

  • Teach and reinforce healthy hygiene practices.
  • Intensify cleaning and disinfection efforts.

Overall guidelines

  • A/V equipment should first be cleaned, then disinfected, when possible.
    • Cleaning involves physically removing dirt and germs, which reduces the number of such impurities on the surface. This can be done with soap and water, where appropriate.
    • Disinfecting kills germs on surfaces only. This should be done with EfferSan or an alcohol solution that is 70% isopropyl alcohol.
  • Disposable gloves may be worn when cleaning and disinfecting.
  • Routine disinfecting must be practiced, especially for high touch surfaces.
    • High touch surfaces include tables/desks, touchscreens, light switches, handles, phones, keyboards, etc.
    • More frequent cleaning and disinfecting may be required based on level of use.
    • Surfaces and objects in public places, such as keypads, should be cleaned and disinfected before each use.

Suggestions

To minimize touching, use a stylus to operate touch screen devices, such as a Zoom Classroom control panel.

When printing at a touch screen kiosk, follow the touchless printing guidelines for how to use your NYU ID card to “touch” the screen instead of operating it with your finger.

Guidelines for NYU

What To Do:
  • Follow the specific manufacturer’s instructions and recommendations to ensure safe and effective use of the product or if there are concerns about the cleaning product being used.
  • Unplug all external power sources and cables.
  • Use the EfferSan tablet disinfecting solution, sprayed on a paper towel, to wipe the equipment’s surfaces to disinfect.
  • Follow the general cleaning guidelines for using EfferSan.
  • Consider using covers that protect the keyboards/keys or mouse but enable use to facilitate cleaning.
What Not To Do:
  • Do not allow moisture to get into any openings.
  • Never spray cleaner directly on an item. Instead, spray it onto the paper towel or cloth.
  • Do not wipe excessively or submerge items in cleansers. Doing so will cause damage.
  • Do not use aerosol sprays, bleach, or abrasive cleaners.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the computer or computer accessory.

Frequency of Cleaning


Before each use.

Signage

  • Ensure that shared computers have signs with instructions posted for:
  • Proper hand hygiene (washing of hands and using hand sanitizer) before and after use to minimize disease transmission.
  • Proper use of EfferSan disinfectant spray on equipment, including when to use it and what surfaces to disinfect.


Microphones

Guidelines for NYU

What To Do:
  • Thoroughly wash hands before and after cleaning or disinfecting a microphone.
  • Clean the microphone first, then disinfect it, when appropriate, to ensure that they are clean and germ free.
  • Use EfferSan disinfectant spray and lint-free cloths to disinfect microphones.
  • Follow the general cleaning guidelines for using EfferSan.
  • Store the microphone for several days after use to make sure that it is virus-free, if possible.
  • Have just one user per microphone (including accessories) between cleanings.
  • Clean all surfaces after or before use, i.e., microphone housings, head baskets, and accessories.
What To Do If Using A Microphone Cover:
  • Avoid having to clean the windshield after every use and to add protection by utilizing disposable accessories such as windshields and thin plastic film bags (secured neither too tightly nor too loosely), despite potential deterioration in audio quality.
  • Use extra caution when handling/removing covers to avoid the risk of droplets flying off the bag.
  • Pull the cover off carefully, turning it inside out.
  • Wear (ideally and if possible) face masks, safety goggles, and two pairs of disposable gloves, one on top of the other when disinfecting. The outer pair of gloves should be thrown away with the used plastic bag.
  • Replace the cover after each use.
What Not To Do:
  • Take great care to ensure that no liquid gets inside the microphone or reaches the diaphragm inside the microphone capsule to prevent damage.

Who Is Responsible For Cleaning


A/V Teams or those in charge of handling the microphones.

Frequency of Cleaning


Disinfect microphones after each use.

Signage


None

Lavalier Mics and Headsets

Guidelines for NYU

What To Do:
  • Remove the grid (if possible) and clean it with lukewarm water and soap.
  • Replace it on the capsule after drying.
  • Wipe down the surface of the rest of the mic with a cloth moistened with water and soap.
  • Leave the microphones to dry for 72 hours afterwards before reuse, if possible.
  • Wipe down the surface with a cloth moistened with Effersan solution to disinfect.
  • Follow the general cleaning guidelines for using EfferSan.
What Not To Do:
  • Make sure that no isopropyl alcohol comes into contact with the microphone membrane.

Who Is Responsible For Cleaning


A/V Teams or those in charge of handling the microphones.

Frequency of Cleaning


Disinfect microphones after each use.

Signage


None

Handheld and Pencil Mics

Guidelines for NYU

What To Do:
  • Rinse lavalier mics and headsets in demineralized water and wipe them gently with a damp cloth to clean.
  • Remove all grids, caps, and foam windscreens from microphones to clean properly. This allows for a proper rinse and for the water to evaporate fully when drying out. No cleaning fluids should be used - you will only need demineralized water.
  • Leave the microphones to dry for 72 hours afterwards before reuse.
  • Use a cloth moistened with the EfferSan solution to wipe them down on their surface to disinfect. This also applies to headsets, clips, booms, grids, and adapters.
  • Follow the general cleaning guidelines for using EfferSan.

Who Is Responsible For Cleaning


A/V Teams or those in charge of handling the microphones.

Frequency of Cleaning


Disinfect microphones after each use.

Signage


None

Microphone Cables

Guidelines for NYU

What To Do:
  • Rub cables gently with olive or coconut oil to remove residue like paint or sweat, which will leave the cable hygienic and fit for use, to clean.
  • Wipe them with lukewarm water and soap as an alternative.
  • Leave them to dry on their own for at least 72 hours afterwards (if possible), which allows time for any germs to die.
  • Be very thorough when cleaning cables to remove as many germs as possible.
What Not To Do:
  • Do not splash soapy water into connectors or microphones.
  • Do not disinfect cables with EfferSan solution, isopropyl alcohol solution, or other harsh chemicals, as this will make the cable jacket brittle over time.

Who Is Responsible For Cleaning


A/V Teams or those in charge of handling the microphones.

Frequency of Cleaning


Disinfect microphones after each use.

Signage


None

Print Devices

Guidelines for NYU

What To Do:
  • Moisten a clean, soft, lint free, cotton cloth with EfferSan solution.
  • Follow the general cleaning guidelines for using EfferSan.
  • Try to clean the device during a low use time due to the required contact time. More frequent cleaning is fine and can be done after each use, if needed.
  • Use EfferSan on all exterior touch surfaces.
  • Turn off the device and disconnect AC power (for printers, devices should be unplugged from the outlet). Remove batteries from items like wireless keyboards.
  • Start with the display or printer control panel (if applicable) and end with any flexible cables, like power, keyboard, and USB cables.
  • Wipe carefully in one direction, moving from the top of the display to the bottom, when cleaning a display screen or printer control panel.
  • Clean the glass again using an office glass cleaner sprayed onto a clean rag to remove streaking after cleaning copier/scanner glass with EfferSan.
  • Streaking on the copier/scanner glass could cause copy quality defects.

What Not To Do:

  • Do not use fibrous materials, such as paper towels.
  • Do not spray any liquids directly onto the device.
  • While the surface should be damp, it’s important that it is not wet. If you can see liquid droplets, it’s probably too wet. If this happens, wipe it clean to collect the excess, then give it a minute or two and then wipe it again.
  • Do not clean the inside of the device with cleaners.
  • Never clean a product while it is powered on or plugged in.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the print device.

Frequency of Cleaning


Before each use, if possible.

Signage


In addition to the cleaning guidelines, printers will have signs explaining how to use them without touching by using an ID card (touchless printing).

Printing Stations

Guidelines for NYU

What To Do:

  • Moisten a clean, soft, lint free, cotton cloth with EfferSan solution. It should be moist with no dripping.
  • Follow the general cleaning guidelines for using EfferSan.

What Not To Do:

  • Do not use fibrous materials, such as paper towels.
  • Do not spray any liquids directly onto the product.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the print device.

Frequency of Cleaning


Before each use, if possible.

Signage


In addition to the cleaning guidelines, printers will have signs explaining how to use them without touching by using an ID card (touchless printing).

Zoom Classroom Control Panel

Guidelines for NYU

What To Do:
What Not To Do:
  • Do not touch (in general) any of the Zoom Classroom equipment other than the control panel.
  • Do not spray disinfectant directly onto the Zoom Classroom control panel.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the Zoom Classroom control panel.

Frequency of Cleaning


Before each use.

Signage


Ensure that all Zoom Classrooms have signs with instructions posted for:

  • Proper hand hygiene (washing of hands and using hand sanitizer) before and after entering a classroom and especially before using Zoom Classroom equipment to minimize disease transmission.
  • Proper use of EfferSan disinfectant spray on equipment, including when to use it and what surfaces to disinfect.

A/V Control Panels

Guidelines for NYU

What To Do:
What Not To Do:
  • Do not touch (in general) any of the A/V equipment other than the control panel.
  • Do not spray disinfectant directly onto the A/V control panel.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the A/V control panel.

Frequency of Cleaning


Before each use.

Signage

Ensure that all classrooms with A/V control panels have signs with instructions posted for:

  • Proper hand hygiene (washing of hands and using hand sanitizer) before and after entering a classroom and especially before using A/V control panel equipment to minimize disease transmission.
  • Proper use of EfferSan disinfectant spray on equipment, including when to use it and what surfaces to disinfect.

Tablets

Guidelines for NYU

What To Do:
  • Use the EfferSan disinfecting solution to wipe the touchscreen surface of the tablet.
  • Follow the general cleaning guidelines for using EfferSan.
What Not To Do:
  • Do not spray disinfectant directly onto the tablet.

Who Is Responsible For Cleaning


The student, staff member, or faculty member (the end user) who is about to use the tablet.

Frequency of Cleaning


Before each use.

Signage

Ensure that all classrooms with tablets have signs with instructions posted for:

  • Proper hand hygiene (washing of hands and using hand sanitizer) before and after entering a classroom and especially before using tablets to minimize disease transmission.
  • Proper use of EfferSan disinfectant spray on equipment, including when to use it and what surfaces to disinfect.

Camera Equipment and Accessories

Guidelines for NYU

What To Do:
  • Wear disposable gloves to clean and disinfect, if available.
  • Unplug all external power sources and cables.
  • Wash hands when finished with disinfection.
For the entire camera body, high touch surfaces, handles, buttons, lens mounts, outside of lenses/filters, and all functional touchpoints,as well as tripods and camera/camera accessory cases:
  • Use a 70% (70% balances sanitization with low impact to electronics - lower than 70% will not effectively sanitize) isopropyl alcohol solution, sprayed on a cloth to wipe the equipment
  • Use a lint-free cloth (suggested brands: Scott Shop Towels for heavy duty surfaces (cases, tripods, etc.) & Kimwipes for delicate touch surfaces (lenses, monitors, etc.)).
  • Wipe down the entire camera body, and outer casing of lenses/filters and lens caps.
For monitors and touchscreens:
  • It is not necessary to wipe down the monitor screens regularly, but if needed, LCD and OLED monitors screens should be wiped down with a clean microfiber cloth and a PH neutral alcohol free, ammonia free, and solvent free cleaning solution free from fluorine.
  • Apply spray on cloth and clean as necessary with very light pressure.
  • Do not spray solution directly onto the LCD or OLED panel.
  • All exterior high touch surfaces as well as all button and connectors should be disinfected by wiping with alcohol.
For camera lenses:
  • It is not necessary to wipe down the glass as no one should normally be touching the front or rear element and the risk there is minimal. Follow standard lens cleaning protocol.
For camera batteries/battery levers:
  • Make sure all batteries are unplugged from the power source.
  • Spray the 70% alcohol solution onto cloth and wipe down the entire battery, charger, or accessory, while taking extra care to avoid getting any moisture on the metal parts of the battery charge terminals. Wipe down any travel cases or storage containers that are used.
What Not To Do:
  • Never spray cleaner directly on an item.
  • Never allow moisture to get into any openings.
  • Do not wipe excessively or submerge items in cleansers. Doing so will cause damage.
  • Do not use aerosol sprays, bleach, or abrasive cleaners.

Who Is Responsible For Cleaning


Staff will clean prior to distribution to students. Faculty and students will disinfect before and after each class before items are stored away. Students will be responsible for cleaning within in-field transfers.

Frequency of Cleaning


Before and after each class, before items are stored away.

Signage

Ensure that classroom spaces have signs indicating:

  • Maintain social distancing at all times.
  • Wear masks at all times.
  • Wear gloves prior to disinfecting equipment.
  • Never spray directly onto equipment, only spray onto a cloth or paper towel.
  • Dispose of wipes after each use.
  • Wash hands frequently.

Sound Equipment and Accessories

Guidelines for NYU

What To Do:
  • If available, wear disposable gloves to clean and disinfect.
  • Unplug all external power sources and cables and remove batteries.
  • Apply a 70% (70% balances sanitization with low impact to electronics - lower than 70% will not effectively sanitize) alcohol solution to a disposable, single-use lint-free cloth or cotton swab. Wipe all high touch surfaces of the product and avoid spraying any liquid solution directly on the product.
  • Use a lint-free cloth, such as a screen wipe or a cloth made from microfiber.
  • In some cases, soap and water is preferable to alcohol solution.
For connectors/antennas:
  • Wipe down with the solution and a clean lint-free, disposable cloth or disinfectant wipe as needed.
For Recorder, Mixers, Wireless Transmitters and Wireless Receivers:
  • Wipe down with the 70% alcohol solution and a clean lint-free cloth.
  • Carefully clean the terminals and switch areas with a cotton swab lightly moistened with 70% alcohol solution. Take care not to drip liquid into any of the openings.
  • Remove power source or battery from device before cleaning
For microphones:
  • Cleaning instructions vary widely, based on water resistance, whether the grills are removable, but the same general principle applies as other electronics.
  • Wipe down with the 70% alcohol with lint-free cloths or wipes, or cotton swabs. For individual types of microphones, follow Gotham Sound’s guidelines.
For Sound Cables:
  • Disinfectant alcohol is not recommended for some sound cables as it can make rubber brittle. Soap and water is suggested, or Goo-Gone can be used to remove tougher residue. Refer to Gotham Sound’s guidelines.
Carry bags, Covers and Cases:
  • Lightly spray with 70% alcohol mixture and allow to thoroughly dry, or wipe with alcohol disinfectant.
Straps and Pouches:
  • Wear gloves when handling, or machine wash.
What Not To Do:
  • Do not spray cleaner directly on an item.
  • Do not allow moisture to get into any openings.
  • Do not wipe excessively or submerge items in cleansers. Doing so will cause damage.
  • Do not use aerosol sprays, bleach, or abrasive cleaners.

Who Is Responsible For Cleaning


Staff will clean prior to distribution to students. Faculty and students will disinfect before and after each class before items are stored away. Students will be responsible for cleaning within in-field transfers.

Frequency of Cleaning


Before and after each class, before items are stored away.

Signage

Ensure that all classroom spaces have signs indicating:

  • Maintaining social distancing at all times.
  • Wear masks at all times.
  • Wear gloves prior to disinfecting equipment.
  • Never spray liquid or disinfectant directly onto equipment, only spray onto a wipe.
  • Dispose of wipes and gloves after each use.
  • Wash hands frequently.

Lighting & Grip Equipment and Stage Dressing

Guidelines for NYU


What To Do:
  • If available, wear disposable gloves to clean and disinfect.
  • Unplug all external power sources and cables and remove batteries.
  • Apply a 70% (70% balances sanitization with low impact to electronics - lower than 70% will not effectively sanitize) alcohol solution to a disposable, single-use lint-free cloth or cotton swab. Wipe all high touch surfaces of the product and avoid spraying any liquid solution directly on the product.
  • Use a lint-free cloth, such as a screen wipe or a cloth made from microfiber.
For lighting equipment:
  • Use the 70% Isopropyl Alcohol solution.
  • Do not use alcohol spray on the face of lights.
  • Using shop towels and alcohol spray, clean all lighting stands, knobs, switches, and handles.
  • Wipe down cables, quad boxes, lunch boxes, and switches on junction boxes.
For grip equipment:
  • Use the 70% Isopropyl Alcohol solution.
  • For set decoration, props, gels and diffusion:
  • Wipe down all high touch surfaces in any area of the standing set.
  • Spray down chairs before and after subjects sit in them.
  • Wear gloves when handling gels and diffusion (do not attempt to clean.)
What Not To Do:
  • Never spray cleaner directly on an item.
  • Do not allow moisture to get into any openings.
  • Do not wipe excessively or submerge items in cleansers. Doing so will cause damage.
  • Do not use aerosol sprays, bleach, or abrasive cleaners.

Who Is Responsible For Cleaning


Staff will clean prior to distribution to students. Faculty and students will disinfect before and after each class before items are stored away. Students will be responsible for cleaning within in-field transfers.

Frequency of Cleaning


Before and after each class, before items are stored away.

Signage

Ensure that all classroom spaces have signs indicating:

  • Maintaining social distancing at all times.
  • Wear masks at all times.
  • Wear gloves prior to disinfecting equipment.
  • Never spray liquid or disinfectant directly onto equipment, only spray onto a wipe.
  • Dispose of wipes and gloves after each use.
  • Wash hands frequently.

Products

Products Provided by NYU

NYU will provide and distribute the following products for general disinfecting:

  • Paper towels
  • Quart-sized spray bottles
  • Disinfectant spray (created using pre-measured EfferSan tablets that dissolve in tap water. Each tablet makes one quart of disinfectant fluid.)
  • The university purchased a vast quantity of tablets and spray bottles for campus use - no additional cost or ordering is necessary
  • So far, Purchasing has seen no supply chain issue with the tablets.

NYU will provide the following products for staffed computer labs only:

  • Disposable keyboard covers
  • Disposable computer mouse covers

Replacing Centrally Provided Products

CBS, NYU’s cleaning service partner, will ensure that there are enough supplies in a location (e.g., classrooms & computer labs). At the end of each day, cleaning teams will do a deep clean and will replace all products that NYU provides.

Products Not Provided Centrally by NYU

The following products have been identified for cleaning/disinfecting specialized equipment. Departments within schools or units that need these items must purchase them; NYU will not provide them centrally. Procurement has sourced these products and identified which are to be ordered through i-Buy NYU. Most products are available via punch out suppliers with the exception of Practicon which must be a non-catalog order. Such products will be funded by the school or unit.

  • Disposable gloves
  • Isopropyl alcohol (70%)
  • Lint-free cloths for disinfectant use
  • Disinfectant Wipes
  • Covers for computer keyboards/mice
  • Microphone covers:

Please reach out to Procurement for any questions.

Product Purchasing Guide

Supplier Product Number
Product Name
PKG/Order UoM
Price (as of 9/24/20)

Medline (i-Buy NYU punch out) 

CFKAW101CS


WIPES, CANISTER, 75% ALCOHOL


1440 CONTAINERS / CASE


(60 WIPES per CONTAINER)



$186.25 per case

Medline

CFKKAW102CS

WIPE, SOFT PACK, 75% ALCOHOL


2000 PACKS/ CASE


(50 WIPES PER PACK)


$174.56 per case

Medline

VJO098003

ALCOHOL, RUBBING, 70PERC ISOPROPYL


12 Bottles, 16 OUNCES EACH / CASE


$14.65 per case

Amazon Business Punchout 

KC0007


KC0003


UT0571

MagicFiber Microfiber cleaning cloths

Various sizes and quantities available

N/A

Practicon (non catalog order) 

71752110

Mouse Covers

500 EA/BX

$22.99 per box

Practicon (non catalog order)

7077010

Keyboard Covers

400 EA/BX

$58.99 per box

VWR (i-Buy NYU Punch out)

10861-036

Blue, Vinyl, Powder-Free Gloves, Size Small

100 EA/BX

$6.04 per box

VWR (i-Buy NYU Punch out)

10861-058

Blue, Vinyl, Powder-Free Gloves, Size Medium 

100 EA/BX

$6.04 per box

VWR (i-Buy NYU Punch out)

10861-046

Blue, Vinyl, Powder-Free Gloves, Size Large

100 EA/BX

$7.26 per box