Please refer to the Electronic Data and System Risk Classification Policy which will help you to assess and classify your data.

Other than your local computer, the storage services listed below are the only approved storage systems for NYU data.

Storage
Services
Available
NYU Drive &
Team Drives
NYU Box NYU Stream Research
Workspace
File Sharing
(Windows)
Links   NYU Drive NYU Box NYU Stream Research
Workspace
File Sharing
(Windows)
Storable
Files
Moderate &
Low Risk
High, Moderate,
& Low Risk
Low Risk
Moderate &
Low Risk
High, Moderate,
and Low Risk
Type of
Storage
Cloud Cloud NYU IT
Local Server
NYU
Datacenter
NYU Datacenter
& Cloud
Storage
Capacity
Unlimited Unlimited 50 GB Up to 2TB free,
additional space
is fee-based
Fee-based
Permission
Settings
View, comment, edit
& temporary access to comment & view
Permissions
granted by
NYU IT
Administrator
Options to
restrict access
to content by
individual
or group
Options for fully
private, read only, or editable
Options for read only, modify, or remove.
Activated in NYU's
Active Directory
security groups via
role-based access.
Eligibility Students
Faculty
Staff
Administrators
Researchers
Faculty
Staff
Administrators
Researchers*
Students
Faculty
Staff
Full-time Faculty;
or Staff/Student
with full-time
faculty sponsorship
NYU Departments
Faculty, Staff,
Administrators, & Researchers
Use Case Storage of NYU
data with moderate
security & the
ability to collaborate
with external
associates
Storage of NYU
data with high
security & the ability
to collaborate with
external associates
Video and
audio
Storage of NYU
research data &
collaboration
with non-NYU
researchers
NYU departments
that want to store
& share files of low
& moderate security
Sharing Available Available Available Available Available
Limitations Drive: max upload
is 5 TB for individual files.
Team Drives: only
files can be shared externally
Max upload is
5 GB for
individual files
User must have
nyu.edu account;
Student must be
activly enrolled
Requires a full-time
faculty, staff; or
student with
full-time NYU
faculty sponsorship
Basic service,
100 GB
additional increments
of 100 GB available;
Workstations will
have to be joined
to NYU's Active
Directory
Synchronous
Access
Drive: Up to 100
users can edit &
comment
simultaneously
Team Drive: up to
600 users/groups
can access files
simultaneously
Up to 20 users
can edit and
comment
simultaneously
Not Available Not Available Unlimited access to
the file share but files
can only be editable
by one person unless
the application allows
otherwise.
Alumni
Access
Available Not Available Not Available Not Available Not Available
Backup Retains last 30 days
or 100 revisions
Retains up to 100
previous versions
of a single file
Indefinite Retains last 30 days
Backed up daily, retains last 30 days;
monitored 24x7

* Researchers need to request access for NYU Box.