Take steps to protect the data on your devices, particularly data that is considered high risk. The higher the risk classification, the more secure the storage location must be. This page provides detailed information about each storage option.

Please refer to the Electronic Data and System Risk Classification Policy to assess and classify your data. Use that classification to determine proper data storage. Other than your local computer, the storage services listed on the this page are the only approved storage systems for NYU data.

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Storage
Services
Available 		NYU Drive
& Team
Drives 		NYU
Box 		Research
Work-
space 		File
Sharing
(Windows) 		Secure
Research
Data
Environ-
ments 		NYU
Stream
Links   NYU Drive NYU Box Research
Workspace 		File Sharing
(Windows) 		SRDE Pilot NYU Stream
Storable
Files 		Moderate &
Low Risk
 High,
Moderate,
& Low Risk 		Moderate &
Low Risk
 High,
Moderate,
& Low Risk
 High,
Moderate,
& Low Risk 		Low Risk
Use Case Storage of NYU
data with moderate
security & the
ability to collaborate
with external
associates 		Storage of NYU
data with high
security & the ability to collaborate
with
external associates 		Storage of NYU
research data &
collaboration
with non-NYU
researchers 		NYU departments
that want to store & share files of low
& moderate security 		Researchers using the HPC clusters to data analysis of simulations sharing data amongst group members Video and
audio
Limitations Drive: max upload
is 5 TB for individual files.
Team Drives: only
files can be shared externally 		Max upload is
5 GB for
individual files 		Requires a full-time faculty, staff; or
student with
full-time NYU
faculty sponsorship 		Work-stations
will have to
be joined
to NYU's Active
Directory 		Requires
secure data
stewardship knowledge 		User must have
nyu.edu account;
Student must be
activly enrolled
Permission
Settings 		View, comment, edit & temporary access to comment & view Permissions
granted by
NYU IT
Admin-istrator 		Options for fully
private, read only, or editable 		Options for
read only, modify, or remove.
Activated in NYU's Active
Directory
security
groups via
role-based access. 		Project dependent,
role-based permissions, requires data steward role 		Options to
restrict access
to content by
individual
or group
Eligibility Students
Faculty
Staff
Admin- istrators
Researchers 		Faculty
Staff
Admin-istrators
Researchers* 		Full-time Faculty;
or Staff/ Student
with full-time
faculty sponsorship 		NYU Departments
Faculty, Staff,
Admin-istrators, & Researchers 		Full-time Faculty; or Staff/ Student with full-time faculty sponsorship Students
Faculty
Staff
Sharing Available Available Available Available Available within Security group Available
Syn-chronous
Access 		Drive: Up to 100
users can
edit &
comment
simul-taneously
Team Drive: up to
600 users/ groups
can access files
simul-taneously 		Up to 20 users
can edit and
comment
simul-taneously 		Not Available Unlimited
access to
the file share
but files
can only be editable
by one person unless the application allows
otherwise. 		  Not Available
Alumni
Access 		Available Not Available Not Available Not Available Available with faculty sponsorship Not Available
Backup Retains last
30 days
or 100
revisions 		Retains up to 100
previous versions
of a single file 		Retains last 30 days
 Backed up daily, retains last 30 days;
monitored 24x7
 Not Available Indefinite

* Researchers need to request access for NYU Box.