Take steps to protect the data on your devices, particularly data that is considered high risk. The higher the risk classification, the more secure the storage location must be. This page provides detailed information about each storage option.

Please refer to the Electronic Data and System Risk Classification Policy to assess and classify your data. Use that classification to determine proper data storage. Other than your local computer, the storage services listed on the this page are the only approved storage systems for NYU data.

Storage
Services
Available
NYU Drive
& Shared
Drives
NYU
Box
Research
Work-
space
File
Sharing
(Windows)
Secure
Research
Data
Environ-
ments
NYU
Stream
Links   NYU Drive NYU Box Research
Workspace
File Sharing
(Windows)
SRDE Pilot NYU Stream
Storable
Files
Moderate &
Low Risk
High,
Moderate,
& Low Risk
Moderate &
Low Risk
High,
Moderate,
& Low Risk
High,
Moderate,
& Low Risk
Low Risk
Use Case Storage of NYU
data with moderate
security & the
ability to collaborate
with external
associates
Storage of NYU
data with high
security & the ability to collaborate
with
external associates
Storage of NYU
research data &
collaboration
with non-NYU
researchers
NYU departments
that want to store & share files of low
& moderate security
Researchers using the HPC clusters to data analysis of simulations sharing data amongst group members Video and
audio
Limitations Drive: max upload
is 5 TB for individual files.
Shared Drives*: only
files can be shared externally
Max upload is
5 GB for
individual files
Requires a full-time faculty, staff; or
student with
full-time NYU
faculty sponsorship
Work-stations
will have to
be joined
to NYU's Active
Directory
Requires
secure data
stewardship knowledge
User must have
nyu.edu account;
Student must be
activly enrolled
Permission
Settings
View, comment, edit & temporary access to comment & view Permissions
granted by
NYU IT
Admin-istrator
Options for fully
private, read only, or editable
Options for
read only, modify, or remove.
Activated in NYU's Active
Directory
security
groups via
role-based access.
Project dependent,
role-based permissions, requires data steward role
Options to
restrict access
to content by
individual
or group
Eligibility Students
Faculty
Staff
Admin- istrators
Researchers
Faculty
Staff
Admin-istrators
Researchers**
Full-time Faculty;
or Staff/ Student
with full-time
faculty sponsorship
NYU Departments
Faculty, Staff,
Admin-istrators, & Researchers
Full-time Faculty; or Staff/ Student with full-time faculty sponsorship Students
Faculty
Staff
Sharing Available Available Available Available Available within Security group Available
Syn-chronous
Access
Drive: Up to 100
users can
edit &
comment
simul-taneously
Shared Drive: up to
600 users/ groups
can access files
simul-taneously
Up to 20 users
can edit and
comment
simul-taneously
Not Available Unlimited
access to
the file share
but files
can only be editable
by one person unless the application allows
otherwise.
  Not Available
Alumni
Access
Available Not Available Not Available Not Available Available with faculty sponsorship Not Available
Backup Retains last
30 days
or 100
revisions
Retains up to 100
previous versions
of a single file
Retains last 30 days
Backed up daily, retains last 30 days;
monitored 24x7
Not Available Indefinite

*Formerly known as Team Drives

** Researchers need to request access for NYU Box.