Emerging Instructional Technology: Tool Review Process
In order to protect student and faculty data, new technology tools for teaching and learning go through a review process before being introduced into courses. Many factors influence the level of review required for technology tools, but several common factors include: type of data, number of users, cost, integrations with NYU systems, and risks associated with using the tool.
Please note: NYU IT will no longer be accepting integration requests for NYU Classes (Sakai) as we transition to the new learning management system. All future requests will be considered for the new learning management system.
NYU IT Managed Tools
NYU IT managed tools for teaching and learning include tools and services that are funded and managed centrally, by NYU IT. These tools are generally available widely across the University and integrated with NYU Classes. Examples include VoiceThread, Gradescope, Zoom, and TurnItIn.
School Managed Tools
School managed tools for teaching and learning include tools and services that are funded and managed by individual schools at NYU. These tools are available for faculty or students of those schools. These tools are sometimes integrated with NYU Classes or NYU SSO. Examples include Chalk & Wire for Wagner OMHA, Panapto for NYU Law School, and Wet Ink for the School of Professional Studies.
Reviews for NYU IT and School Managed Tools
NYU IT and school managed tools for teaching and learning generally complete the following reviews or requirements:
- Governance Review: Tools and needs are identified by several teaching and learning governance committees. The committees are attended by faculty, instructional and design technologists, deans, and other leadership positions from schools. These governance committees identify and prioritize the technology needs for teaching and learning. In the case of school managed tools, requests will be submitted to teaching and learning governance committees in order to prioritize resources for project work. To submit a request for a school managed tool, complete the Emerging Technology School Project Request Form. More information about the committees can be found at the Teaching and Learning Committees website.
- NYU Digital Accessibility Review: The digital accessibility review is required for all technology tools used for teaching and learning.
- NYU IT Office of Information Security Review: The information security review is required for all technology tools that integrate with any other NYU system. This includes NYU Single-Sign-On (NYU SSO), NYU Classes, or any other NYU system. The review is highly recommended for any system in which student information or grades will be stored or transmitted.
- Project Review: The project reviews are required in order to reduce risks associated with launching a new pilot, service, or integration and require approval from the NYU IT Project Review Committee and the NYU IT Architecture Review Board. The committees review project planning, service management, and technical aspects of the tool.
- Legal Reviews: The legal reviews require cooperation from the NYU Office of General Council, the Procurement Office, and the Office of Insurance Programs. Legal reviews are required for all tools that are being purchased by the University or individual Schools.
Ad-hoc tools for teaching and learning include tools that are funded by an individual faculty member, require students to purchase a license, or are sometimes 'free' services. The tool is not managed by NYU IT or an individual school. These tools are not integrated with NYU SSO or NYU LMS (Brightspace), exceptions may be made for publisher platforms offered through the NYU Bookstore. Examples include Marketplace Simulations, McGraw Hill ALEKS, and Cengage MindLinks/MindTap.
Reviews for Ad-hoc Tools
Ad-hoc tools for teaching and learning generally complete the following reviews or requirements:
- Accessibility and Security Checklist: The accessibility and security checklist is required to start the ad-hoc tool review process. The accessibility and security checklist will guide the faculty or school based technology partner through a preliminary review of the tool.
- NYU Digital Accessibility Review: The digital accessibility review will be completed based on the information provided in the accessibility and security checklist. The digital accessibility review is required for all technology tools for teaching and learning.
- NYU IT Office of Information Security Review: Based on the information provided in the accessibility and security checklist, the information security review may or may not be required for the tool. The review is highly recommended for any system in which student information or grades will be stored or transmitted.