This Notice supplements NYU’s Data Privacy Notices for Students, Employees and Vendors in the E.U. (the “Notices”) by describing the practices of NYU, with global headquarters at 70 Washington Square South, New York, NY 10012, as well as to its affiliated legal entities and branches (collectively “NYU,” “us” or “our”) with respect to COVID-19 screening.  All terms used but not defined herein will have the meanings set forth in the Notices.  You can contact the Data Protection Officer (“DPO”) or your local data protection contact as set forth in the Notices with any questions about this notice, our data collection practices, or your rights. 

Questions?

You can contact NYU’s Data Protection Officer with any questions about this notice, our data collection practices, or your rights. You can reach NYU’s Data Protection Officer, Peter Christensen, at:

Peter Christensen
c/o Data Protection Officer’s Office
70 Washington Square South
Room 1201
New York, NY 10012
+1 212 992 7256
Email

Contact information for NYU’s local data protection contacts for NYU’s EU Global Sites is provided in Annex A.

This general notice may be supplemented by additional notices at the point of any data collection.  In addition to this notice: 

  • NYU’s Annual FERPA Notice provides information about your rights under the Family Educational Rights and Privacy Act
  • The NYU Student Health Center Notice of Privacy Practices describes how your health information may be used and disclosed by the Student Health Center

If you have specific questions about any of the data processing activities described in this or any other notice, please contact the DPO.

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The Information We Process About You.

We process information about your health and about the health of those with whom you have been in close contact (the "Covered Information") directly through a screening questionnaire that you complete.

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Purposes and Legal Basis for Processing Your Data

We process the Covered Information for the purpose of determining whether it is appropriate for you to report to work (if you are an employee), for you to attend classes (if you are a student), or for you to perform services on campus (if you are a vendor), or whether you may be sick with or have been exposed to COVID-19 and should stay home to maintain a safe and healthy environment for others. The information may also be used to monitor and respond to the presence of the disease on campus and to comply with legal reporting obligations.

Our legal basis for processing the Covered Information is that we have a legitimate interest in maintaining a safe and healthy campus and in complying with laws and regulations that govern our conduct in the countries where we operate.  We may process special categories of data (i.e., health information) because such processing is necessary to protect the health and safety of our employees in the workplace and to comply with laws and regulations issued in response to the COVID-19 pandemic.

 

 

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Recipients of Your Personal Information

The covered information will be received only by NYU employees at the Global Site at which you are located who need access to ensure we are enforcing appropriate public health guidelines. In certain countries in which sharing results with non-medical personnel is restricted, results will only be shared directly by you when you seek to access an NYU facility. The screening questionnaire is hosted by a third party software provider who has agreed to process the Covered Information only to provide services to us and to protect your Covered Information from unauthorized use, access, or disclosure.

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Data Retention

The Covered Information will be retained for a period of six months.

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Your Rights

Your rights under GDPR with the respect to the Covered Information are set out in the Notices.  Any questions about these rights may be directed to the DPO at:

Peter Christensen
c/o Data Protection Officer’s Office
70 Washington Square South
Room 1201
New York, NY 10012
+1 212 992 7256
Email

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Annex A: NYU Local Data Protection Contacts

Czech Republic (NYU Prague)
Jiri Pehe, Site Director
NYU Prague
Male Namesti #2
Prague, CZ 1100 00
E-mail

+420 2 2422 6874

France (NYU Paris)
Valerie Michelin, Associate Director
NYU Paris
57 Boulevard St. Germain
Paris, FR  75005
E-mail

+33 1 5373 21812

Greece (NYU Athens)
Maria Lampraki
Operations Administrator
Email
34 Tsakalof Str., Kolonaki 106 73, Athens
Phone: +302161001050

Germany (NYU Berlin)
Gabriella Ekmektsoglou, Site Director
NYU Berlin
Schnhauser Allee 3
Berlin DE 10435
E-mail

+49 30 290291006

Italy (NYU Florence)
Lorenzo Ricci, Site Director
NYU Florence
Villa La Pietra
120 Via Bolognese
Florence IT 50139
E-mail

+39 055 5007 205

Barbara Bonciani
NYU Florence
120 Via Bolognese
Florence IT 50139
E-mail
+39 055 5007 201

Spain (NYU Madrid)
Hector De Solo, Associate Director
NYU Madrid
Calle Segre, 8
Madrid ES 28002
E-mail
+34 91 590-2927

United Kingdom (NYU London)
Ruth Tucker, Associate Director
NYU London
6 Bedford Square
London
WC1B 3RA
E-mail

+44 20 7907-3306

Annex B: National Data Protection Authorities

Czech Republic
The Office for Personal Data Protection
Urad pro ochranu osobnich udaju Pplk. Sochora 27 170 00 Prague 7
Tel. +420 234 665 111
Fax +420 234 665 444
E-mail
Website

Germany
Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit
Husarenstraße 30 53117 Bonn
Tel. +49 228 997799 0; +49 228 81995 0
Fax +49 228 997799 550; +49 228 81995 550
E-mail
Website

Jurisdiction for complaints is split among different data protection supervisory authorities in Germany. Competent authorities can be identified according to this list.

Spain
Agencia de Protección de Datos
C/Jorge Juan, 6 28001 Madrid
Tel. +34 91399 6200
Fax +34 91455 5699
E-mail
Website

France
Commission Nationale de l'Informatique et des Libertés - CNIL
8 rue Vivienne, CS 30223 F-75002 Paris, Cedex 02
Tel. +33 1 53 73 22 22
Fax +33 1 53 73 22 00
Website

Italy
Garante per la protezione dei dati personali
Piazza di Monte Citorio, 121 00186 Roma
Tel. +39 06 69677 1
Fax +39 06 69677 785
E-mail
Website

United Kingdom
The Information Commissioner’s Office
Water Lane, Wycliffe House Wilmslow - Cheshire SK9 5AF
Tel. +44 1625 545 745
E-mail
Website

This list is provided for your reference, but you may file a complaint with the data protection authority in any Member State where you habitually work, live, or believe an infringement of EU data protection law occurred. You may consult a list of data protection authorities.

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