NYU Zoom Conference Room Guide

Host or Join a Meeting Using a Laptop or Tablet

Connect your laptop or tablet to access the Zoom app’s tools:

On your laptop or tablet, open a browser and go to the Zoom web portal: nyu.zoom.us. Click Login to Zoom, then log in with your NetID and password and NYU Multi-Factor Authentication (MFA)

Open the Zoom App (download at nyu.zoom.us/download). On the app’s home screen, click the three dot icon, then select “Join from Room” next to the meeting

Download the NYU Zoom Conference Room Guide (PDF).

If you are prompted for a sharing or pairing key, enter the code at the top right corner of the in-room display
If this method doesn’t work, try the options below

Host a Meeting That Isn’t in the Zoom App Calendar

Make sure your device is connected to NYU Wi-Fi
Open a browser and log in at nyu.zoom.us, then open the Zoom app (Download the Zoom app if you haven’t already: nyu.zoom.us/download)
Find your meeting. This could be in an email or Google Calendar

Open the Zoom app on your device. Click the Pairing icon next to your photo / initial / avatar

Enter the sharing key that is on the top right corner of the in room display
Select Join a meeting or New meeting
If you are joining you will need the meeting ID
If you select, “new meeting,” you will need to send your guests the Meeting ID

Join a Meeting Using Only the In-Room Equipment

You can also connect to a scheduled NYU Zoom meeting without your own laptop or device using only the in-room audio/visual equipment and details from the meeting invitation. To inquire about assigning your meeting to the conference room control panel, please reach out to askit@nyu.edu and the Zoom Team can provide guidance.

Option 1:

Tap the Home icon in the menu bar
Tap your scheduled topic in the meeting list
Tap Start to start the meeting

Zoom application layout as seen from a computer or laptop. Main menu items seen on the left with the list of meetings in the center.

Option 2:

Tap the Home icon in the menu bar
Tap the Join icon on the Home screen
Enter the Meeting ID
Tap Join to start the meeting

Pop-up window seen on a Zoom application on a laptop or computer seen when entering a meeting ID.

Everyone in the room will have 2-way access to the meeting’s other participants using the in-room equipment, but you won’t be able to access the full set of Zoom meeting controls or share your screen unless you connect a laptop or tablet and enter your host key.

NYU Zoom Conference Room: In-Meeting Tools

Troubleshooting

Screen Sharing

If you try to share a screen from laptop or tablet and it doesn’t automatically share the laptop or device’s screen to the Zoom Conference Room display:

Find the in-room control panel and tap Share Content
In the window that opens, make note of the Sharing Key and ensure the “Multiple participants can share simultaneously” option at the bottom is selected
In the Zoom app on your laptop or device, click Share Screen (#4 below) and enter the Sharing Key when prompted

Manage the Meeting Using the Zoom App

Use the toolbar in your device’s Zoom app to manage the meeting. Some options are only available to the meeting host. Popular tools and settings include:

Mute your device’s mic if you’ll be using the Zoom Conference Room’s mic. If there are any remote participants, be sure to mute the speakers on your device too
Start or stop your device’s video camera (this will not turn off the in-room camera)
Use Participants to admit people from the Waiting Room, if in use, and to manage their settings (host only)
Share your laptop screen or open a whiteboard for collaborative annotation. You’ll need a Sharing Key, as described above
Click Record to capture the meeting’s audio and on-screen video to share later (host only)
To stop or leave the Zoom meeting, click End (host) or Leave Meeting (participant)