Visa for NYU Prague

There are a number of factors that need to be considered when determining if a faculty member or researcher needs to obtain a visa in advance of traveling to the Czech Republic. These factors include: country of citizenship, duration of the trip, prior recent travel to the Schengen region, and the purpose or activity required during the trip. If in doubt, please contact the Office of Global Services (OGS) as early as possible.

Prepare for Your Stay in the Czech Republic

Before beginning STEP 1, be sure to have a valid passport.

A valid passport should have at least six months beyond expected return date and at minimum, two blank visa pages.

STEP 1

Complete the Immigration Assistance Request Form

Typical Timeframe: 0-1 Days

Faculty member completes the Immigration Assistance Request Form.

STEP 2

Book an Appointment with OGS

Typical Timeframe: 1-10 Days

OGS identifies proper immigration path for the intended trip and contacts faculty member.
- If OGS determines a visa and Czech Employment Card are needed, faculty member books an appointment with OGS.

STEP 3

Gather Documents and Share with OGS

Typical Timeframe: 30-90 Days

Faculty member gathers their immigration and travel documents and shares with OGS via NYU Box.

Typical Documents Required to Prepare for Your Stay in the Czech Republic

Original Passport(s)
- Passports should have at least six months beyond expected return date and at minimum, two blank visa pages
US Immigration Documents if you are not a US Citizen (i.e. permanent residence card, DS20-19, copy of visa and I-94, etc.)
Valid identification document showing proof of address within consulate jurisdiction, such as a driver’s license or tax return
Original highest held degree
Updated and current CV
Relevant course syllabus for program abroad
Travel itinerary - even if it is tentative
2 Passport style photos. If you are in New York and in need updated photos, the NYU StudentLink Center offers passport photo services.
Business invitation, assignment and/or appointment letter(s)
Marriage Certificate and/or Birth Certificate(s) if spouse/partner and/or dependent children will be traveling
The Czech government requires certain documents be legalized and translated into Czech prior to submitting at the consulate. OGS staff will discuss which documentation is needed with you depending on your situation:
1. Medical history or medical reference letter
2. Criminal History Report(s)/Police Clearance
  - Required for non-US applicants applying in the US and for applicants who have lived for six months or more in another country during the past three years.
3. Felony Affidavit (US citizens only)
4. Proof of sufficient global health insurance (NYU to provide)
5. Proof of certain immunizations
6. Proof of Czech accommodations

STEP 4

OGS Prepares Work Authorization

Typical Timeframe: 30-60 Days

If work authorization is required, OGS works with the faculty member, their department or school, and outside counsel to file work authorization application.

STEP 5

OGS Prepares Proof of Accommodations and Czech Health Insurance

Typical Timeframe: 15-30 Days/Concurrent with STEP 4

OGS works with NYU Prague site staff to obtain proof of accommodations and Czech health insurance for the faculty member, both of which are required for the Czech visa.

STEP 6

Book Consulate Appointment

Typical Timeframe: 1-30 Days/Concurrent with STEP 5

Faculty member books consulate appointment, if relevant.
- Email Czech Consulate (visa.ny@mzv.cz) requesting a visa appointment for a long-stay Schengen visa for work.

STEP 7

Review Visa Application Materials with OGS

Typical Timeframe: 1 Day

Prior to consulate appointment, faculty member returns to OGS to have visa application materials reviewed.

STEP 8

Attend Consulate Appointment

Typical Timeframe: 1 Day

Faculty member attends consulate appointment to submit visa application.

STEP 9

Check Status of Visa Processing

Typical Timeframe: 90-120 Day

Faculty member checks status of visa processing via the online New York Czech Consulate long term visa approved list.

STEP 10

Pick up Visa and Passport

Typical Timeframe: 1 Day

Faculty member returns to consulate to pick up visa and passport.

STEP 11

Travel to Destination

Typical Timeframe: N/A

Faculty member travels to destination and enters showing their passport and visa.

STEP 12

Register with the Ministry of the Interior

Typical Timeframe: 1 Day

If applicable, faculty member registers with the Ministry of the Interior within three days of arrival.

STEP 13

Register with the Czech Labor Office

Typical Timeframe: 1 Day

If applicable, faculty member registers with the Czech Labor Office.

STEP 14

Complete Suggested Travel Practices

Typical Timeframe: Prior to travel

Suggested travel practices

For NYU related short-term travel (less than 90 days) - register before departure for Geo Blue, the global short-term health insurance and put your travel details into NYU Traveler.
- Visit the Geo Blue website, click on Register Now, and use NYU Group Access Code: QHG99999NYU2.
Download Safe NYU App.
- If an emergency arises during travel, for overseas emergencies contact NYU’s Department of Campus Safety at +1 212-998-2222. Campus Safety regularly assists with international emergencies.
Visit the U.S. Department of State website to learn of any travel advisories or warnings for your destination country.
Register with your local Consulate or Embassy.
- For US citizens: Register your trip with the US Bureau of Consular Affairs by going to the Smart Traveler Enrollment Program (STEP) website or by calling the Office of Overseas Citizens services at +1 202-501-4444.
- For all other citizenships: Find out if you can register with your home country's consulate or embassy. For worldwide embassy locations, go to the GoAbroad.com Embassies website.
Leave a copy of your passport bio page and visa/letter with whomever you would think to contact in an emergency. We suggest uploading a copy of your passport bio page and all immigration documents to NYU Box for your own secure access while traveling.
Visit Center for Disease Control (CDC) for information about necessary immunization prior to travel. Some immunization services available at NYU Student Health Center - Faculty and Staff Services at SHC.

Additional Resources

Czech Ministry of the Interior
Missions of the Czech Republic Abroad
New York Czech Consulate
- Approved Czech Translation Services
- Blank Visa Application Form
Czech Employee Card
Tax information - This information is made available as a resource for individuals traveling abroad that are not being supported under the NYU Global Assignment Tax Protection Policy. Anyone seeking personal tax advice should seek consultation outside NYU.
- For individuals supported by the NYU Global Assignment Tax Protection Policy OGS will provide a brief in-person overview orientation of this Global Assignment Benefit.
Schengen Information via US DOS
Schengen Brochure
Schengen Calculator