There are a number of factors that need to be considered when determining if a faculty member or researcher needs to obtain a visa in advance of traveling to Italy. These factors include: country of citizenship, duration of the trip, prior recent travel to the Schengen region, and the purpose or activity required during the trip. If in doubt, please contact the Office of Global Services (OGS) as early as possible.

Prepare for Your Stay in Italy

Before beginning STEP 1, be sure to have a valid passport.

  • A valid passport should have at least six months beyond expected return date and at minimum, two blank visa pages.

STEP 1

Complete the Immigration Assistance Request Form

Typical Timeframe: 0-1 Days

STEP 2

Book an Appointment with OGS

Typical Timeframe: 1-10 Days

  • OGS identifies proper immigration path for the intended trip and contacts faculty member.
    • If OGS determines a visa is needed, faculty member books an appointment with OGS.

STEP 3

Gather Documents and Share with OGS

Typical Timeframe: 1-30 Days

  • Faculty member gathers their immigration and travel documents and shares with OGS via NYU Box.

STEP 4

Book Consulate Appointment

Typical Timeframe: 1-30 Days

STEP 5

OGS Works With NYU Florence Site Staff

Typical Timeframe: 30-60 Days/Concurrent with STEP 4

  • OGS works with NYU Florence site staff to complete in-country required pre-filing for entry clearance number.

STEP 6

Sign Secondment Letter

Typical Timeframe: 1-3 Days/Concurrent with STEP 5

  • Faculty member signs Secondment Letter from Academic Appointments via OGS.

STEP 7

Review Visa Application Materials with OGS

Typical Timeframe: 1 Day

  • Prior to consulate appointment, faculty member returns to OGS to have visa application materials reviewed.

STEP 8

Attend Consulate Appointment

Typical Timeframe: 1 Day

  • Faculty member attends consulate appointment to submit visa application.

STEP 9

Pick up Visa and Passport

Typical Timeframe: 1 Day

  • Faculty member returns to consulate to pick up visa and passport.

STEP 10

Travel to Destination

Typical Timeframe: N/A

  • Faculty member travels to destination and enters showing their passport and visa.

STEP 11

Apply for Residence Permit

Typical Timeframe: 6-8 Months for entire process

  • If applicable, faculty member applies for residence permit, including attending three immigration appointments.
a Attend Prefettura appointment to sign subordinate work contract. 1 Day
b File residency permit at the post office. Concurrent with a
c Receive receipt for residency permit filing. 10-15 Days
d Attend first assigned immigration Questura appointment, which may include fingerprinting. Dependent on Questura
e Attend second assigned Questura appointment, which includes additional biometrics. Dependent on Questura
f Attend third assigned Questura appointment to pick-up residence permit. 4+ Months

STEP 12

Complete Suggested Travel Practices

Typical Timeframe: Prior to travel


Additional Resources