When You Arrive
Welcome to NYU!
Once you get to NYU, it’s important that you review the arrival checklist and make sure you understand how to maintain your J-1 status in the US.
As soon as you arrive in the United States, you must:
- Register with Scholar Services through our online check-in. Registration is mandatory.
- You will complete a registration form, and will need to upload copies of your DS-2019, visa stamp, and I-94 record, and health insurance confirmation. J-1 Student Interns will also need to upload a copy of the DS-7002.
- We will review your registration and validate your arrival with the US government.
- OGS requires that you register with our office as soon as possible after you arrive. We must validate your arrival in SEVIS within 30 days of your start date, or you risk termination of your J-1 status.
- Review the J-1 orientation guide and register for an orientation session. As a new international J-1 scholar, it is important that you understand your rights and responsibilities, as well as help you adjust to life in NYC. Please download and read the J-1 Scholar Orientation Guide (PDF: 16.3MB), then register for an orientation session.
- If you plan to travel internationally during your stay with NYU, you must obtain a travel signature on your DS-2019 before you leave the US. If any of your family members are here on J-2 visas, they will need their DS-2019 forms to be signed as well. Please contact firstname.lastname@example.org to arrange for a travel signature.
- Contact your academic department to let them know you have arrived.
- Visit the NYUCard Center after checking in with your academic department. Bring a valid form of identification (passport, State Photo ID, or State Driver License) to have your picture taken and receive your NYUCard.
- NYU Langone Student Interns: please speak with your faculty sponsor or department administrator about obtaining an ID card for access to the appropriate buildings/labs.
- Get mandatory insurance, if you have not done so already.
- Complete the following only if you are paid by NYU:
- Get a Social Security Number, if you do not have one already.
- Complete an I-9 (Employment Eligibility Verification Form) with the department administrator or the Human Resources contact in your school on or before your first day of employment (this is a federal legal requirement).
- Complete the tax information required through GLACIER, an Online Tax Compliance System used by NYU. You will receive an email soon, if you haven’t already, from email@example.com containing a password and instructions on accessing GLACIER.
- If you are a full-time employee eligible for benefits, learn about and sign up for your benefits by logging into NYU Home, clicking on the Work tab, then navigating to the Benefits Resource Center Login.
During your J-1 program you must take care to maintain lawful J-1 status, as failure to do so can have serious long-term consequences for you. Below are requirements for all J-1 scholars to maintain legal status while in the US.
Keep Your Immigration Documents Valid and Unexpired
You should keep the original and a photocopy of the following documents in a safe place at all times:
- Passports, valid for six months beyond the date of anticipated exit from the United States, unless you are a citizen of one of the countries who may waive this requirement. Ensure that your passport remains valid throughout your stay; contact your home country's Embassy or Consulate in the US for assistance;
- I-94 record marked "J-1 D/S";
- unexpired DS-2019 with a current travel signature, and;
- unexpired J-1 visa if you plan to travel and reenter the US. Your visa can expire while remaining in the US as long as your other documents are valid.
If you have lost your passport or DS-2019, please contact us immediately at firstname.lastname@example.org.
Inform Scholar Services of any Address Changes
SEVIS is the US government database that tracks all J-1 exchange visitors. Upon arrival in the United States, you must report your residential address to Scholar Services for validation within SEVIS. During your program, you are required to keep Scholar Services up-to-date regarding any changes to your contact information, including:
- residential address
- phone number
- email address
Please report any changes to your contact information to Scholar Services. Any address changes must be reported within 10 days of the move.
Comply with Health Insurance Requirements
All J-1 exchange visitors must maintain health insurance that meets the minimum requirements, as set by the State Department. Any J-2 dependents must also maintain adequate health insurance.
Engage Only in Authorized Employment
You are authorized for employment with NYU as specified on your DS-2019. Engagement in unauthorized employment may result in the cancellation of your J-1 status.
Certain activities, such as occasional lectures or consultations with other institutions, may be authorized. Written approval from your J-1 sponsor is required in advance of any incidental employment. Learn about incidental employment or contact email@example.com for more information and/or approval.
Inform Scholar Services of Early Departure
Should you leave NYU early for any reason, please contact firstname.lastname@example.org. It is important to correctly report your departure date, as it may impact your future visa eligibility with the United States.