Last Updated: Wednesday, April 15, 2020
Whether it is a snow day, a scheduled absence, or emergency, offering classes remotely can help provide continuity or recover lost class time. This resource outlines steps and tools that can be used to connect with students remotely and deliver course materials. Below are some quick steps to start instructing remotely, best practices and guides, FAQs, and a schedule of upcoming training sessions.
Tip: For the best experience, please view this table on a tablet, laptop, or desktop computer.
Connect with Your Students
|Lectures/ Readings and Resources (Video)||
Q: Where can I learn about changes and updates to NYU Zoom?
A: A new NYU Zoom Service Updates article is now available in the ServiceLink knowledge base. It will be updated on an ongoing basis as changes are made to the service by NYU or by Zoom. We suggest that community members bookmark it for future reference.
In addition, you may wish to subscribe to the Zoom Blog for announcements directly from Zoom. Keep in mind that not all updates posted to that blog directly impact NYU’s version of Zoom; the new Service Updates article above provides additional context for the NYU community.
Q: Support Staff: How do I schedule Zoom meetings for my faculty?
A: Follow these Scheduling Privilege instructions on the Zoom support site.
Q. Can I use my personal Zoom account to host my classes?
A: With your NYU NetID, you have access to the NYU Pro Account that will provide a better audio or video conference experience for teaching and learning remotely and meets all of the necessary compliance compared to a personal account. To access your NYU account, visit nyu.zoom.us. By default, the Pro Account can host meetings of up to 300 participants and have virtually no time limit for a lecture or class.
Q. Where do I access my NYU Zoom account?
A. Visit nyu.zoom.us to access your account, click the "Login to Join" button and it will automatically open your account.
Please Note: If you are logged into your browser, particularly Chrome, with a non-NYU account you may inadvertently log into Zoom with the wrong account. Check your browser to see what account you are logged into. On Chrome, this is at the top right corner of the browser window. We also recommend any of the following actions to help ensure that you're logging into NYU Zoom:
Q. How do I request the ability to record in Zoom? Who can record the session?
A. Due to campus closures, recording privileges have been granted to all faculty. The session host can click the record button anytime during the lecture. Here is a quick guide on how to record: NYU Classes: Recording a session using Zoom.
Q. How can I view or listen to my recorded sessions and share with students?
A. If faculty have scheduled and recorded the Zoom session through NYU Classes, the recording will automatically appear for students in the Zoom tool in NYU Classes. Faculty can find more information in this article. If a Zoom session was scheduled outside the Zoom tool in NYU Classes, the host will need to share the recording manually. To share recordings, go to nyu.zoom.us to login and to download the recorded file. Then, upload it to NYU Stream to view or listen to the recording. Here are the instructions for exporting from NYU Zoom and importing to NYU Stream Media Gallery.
Q. Why is my Zoom recording requiring a password?
A. As part of an April 2020 security enhancement by Zoom, shared recordings now require a password by default. If you wish, you can follow these instructions to disable this feature on a specific recording or on all future recordings, or to customize the password when you share a recording. As part of this security change, only the meeting host can now share the link for their recording from their NYU Zoom account; the NYU Zoom service team is no longer able to assist with this process.
Q. How can I secure my Zoom meetings and class sessions and avoid Zoom intruders?
A. See the Secure Your Zoom Meetings page for best practices and settings to help protect the security of your NYU Zoom meetings and class sessions.
Q. Can I save in-meeting chats and/or let my meeting or class attendees copy chats?
A. Yes, both of these are possible. The host can save the in-meeting chat, and the host can grant participants the permission to copy in-meeting chats.
Enabling the second setting also allows attendees to copy a link from the in-meeting chat and paste it into a web browser to open it, which can be useful since Zoom has disabled link-clicking in chats.
Q. How do I host a large Zoom meeting, event, or class of 300+ people?
A. Visit the ServiceLink knowledge base to learn about NYU Zoom's webinar and large meeting features, review best practices, and complete the request process.
Q. Is web conferencing included in my NYU Classes course site?
A. Yes, Zoom, NYU's audio and video conferencing tool, is automatically available in the left menu for all course site(s) in NYU Classes. Please see the Zoom Guide for Instructors.
Q. Is NYU Stream available in my NYU Classes course site?
A. Yes, the NYU Stream Media Gallery is automatically available in the left menu of your course site(s).
Q. How should students work on their group projects?
A. We recommend using NYU Drive to collaborate, build documents, spreadsheets, or presentations remotely.
Q. How do I upload a video or audio file to NYU Stream?
A. Visit NYU Stream: Uploading media for quick steps to upload any media file.
Q. How do I share a video or audio with my students?
A. Once uploaded to Stream, visit NYU Classes: Embedding NYU Stream videos in Classes for quick steps to connect your media file to your course.
Q. How do I record a video with NYU Stream?
A. NYU provides two methods to record video content while using Stream; webcam and screen recording. Visit these articles for more information: NYU Stream: Recording your webcam with Express Capture and NYU Stream: Kaltura Capture Tool
Q. How do I add captions to my video?