Add an Image to Your Event

Follow these steps to add an image to your event listing. This image will also serve at the thumbnail image for your event when viewing the list of all events on the NYU Events Calendar. We recommend you use an image that is 290 pixels wide by 220 pixels high.

  1. Navigate to the Add a new event screen.
    1. For an event you've already created, click on the name of the event on the Your Events listing to get to the Edit an event screen.
  2. To add a new image or edit an existing image:
    1. Click the image icon; or
    2. Click the "Add/ change images" link.
  3. The Add/change images edit window will appear so you can manage the image associated with your event.
    1. Note: If you select more than one image to associate with your event only the first image listed will appear on your event listing and on all associated promos. This same image will also be used as the thumbnail for your event when viewing the list of all events on the NYU Events Calendar.
  4. Select an image to add to your event by:
    1. Uploading a new image; or
    2. Selecting a saved image.
  5. Upload a new image:
    1. Click the blue "Upload Images" button in the bottom left corner.
    2. Navigate to the image you want to upload and attach to your event.
      1. Note: Images should be in JPG, PNG, or GIF format and no larger than 10MB.
      2. We recommend using an image that's 290 pixels x 220 pixels so that it fits best in the space and, for CMS users, works well with the Events Calendar Promo component. Images need to be cropped before you add them to the Events Calendar platform.
    3. Click "Open" to confirm your image selection.
    4. In the details window that appears, you may edit or add content for the following fields:
      1. Image name (auto-populated with the filename)
      2. Caption field: "Enter a caption for this image..."
      3. Photo credit field: "Enter a credit for this image..."
      4. Image keywords: "Enter a comma-separated list of keywords for this image..."
    5. Click the blue "Save this image" button to save your image and metadata updates.
  6. Select a saved image:
    1. In the "Your image library" section, click once on an image so that it's highlighted in blue to attach it to your event.
      1. Images listed here include your previously saved images as well as images from the shared image gallery available to all users.
    2. You can also filter the images that are listed by keyword, date uploaded, or collection using the keyword field and "All images" dropdown that appear at the top of your list of images.
  7. Click the blue "Save changes" button to confirm attaching the image to your event.
Add/change images

Add/change images icon

Add/change images screen

Add/change images screen

Add an Image to Your Image Collection

  1. Select the "Toolbox" option on the right side within the purple admin banner.
  2. Select "Images" from the menu.
  3. You will be taken to the Image Collections screen which lists your saved images along with all of those publicly available.
  4. Click "Your Images" in the top menu bar just underneath the admin banner to get to the All Images screen.
  5. There are three ways to add images:
    1. Bulk add images
    2. Add a new image
    3. Quick upload
  6. Bulk Add Images:
    1. Click the blue "Bulk add images" at the top of the screen.
    2. An bulk upload window will appear. Note: There is a 10MB file size limit for all uploads.
    3. In the "Name" field provide a default name for your images. Each image will have the same name followed by a number. For example, commencement-001 and commencement-002.
    4. Complete the optional image metadata fields.
      1. Keywords
      2. Caption
      3. Credit
      4. Tags
    5. Click the blue "Select images" button at the bottom of the window.
    6. Select the images from your computer you want to upload and click "Open."
    7. In the details window that appears, you may edit or add to your images' metadata.
    8. Click the blue "Save these images" button to save your images and metadata.
  7. + Add a New Image:
    1. Click the blue "+ Add a new image" button at the top of the screen.
    2. In the Add a new image screen that follows, complete the following fields:
      1. Image name (required)
      2. Upload an image file (required)
      3. Collection
      4. Tags
      5. Keywords
      6. Date (required)
      7. Caption
      8. Credit
      9. Location
    3. Only the actual image, an image name, and the date of image upload (which is automatically filled in for you) are required to upload an image. All other fields are optional.
    4. Click the "Save this image" button at the bottom of the screen when you're done.
  8. Quick Upload:
    1. Drag and drop images from your computer to the bullseye icon on the right side of the page.
    2. In the details window that appears, you may edit or add image metadata for the following fields:
      1. Image name
      2. Caption field
      3. Photo credit
      4. Image keywords
    3. Click the blue "Save this image" button to save your image and metadata updates.