Org Chart

Basic Info

Within the Organization Chart section of pages, units can update their department information, add key people in their office, and create biographies for key people. The Key Personnel component, Org Chart template, and Biography template are only available in this section of pages.

The Key Personnel component identifies a key person from the unit displayed and allows the person to provide an image and contact information. Clicking the component leads a user to the person's biography page.

Example

Please note that in these examples the employee name incorrectly appears as a Header 2. The Key Personnel component will display an employee name in a bold variation of the normal paragraph font.

Bobcat Mascot

University Mascot

212-998-1212

Bobcat Mascot

University Mascot

212-998-1212

Tutorial

  1. Navigate to and open your page.
  2. Add the Key Personnel component.
  3. A new Key Personnel component without content will appear on the page as a placeholder.
  4. To edit the component:
    1. Right-click on the component and select Edit; or
    2. Double-click on the component.
  5. In the Details tab, enter in the following information:
    1. For Full Name, enter in the full name of the Key Person. (required)
    2.  For Title, enter in the Key Person's University title. (required)
    3. For Phone Number, enter in the Key Person's University phone number. If the individual does not wish to have their phone number published, add in the unit's main phone number.
    4. For Email Address, enter in the Key Person's email address. If the individual does not wish to have their personal email address published, add in the unit's departmental alias address. If the unit does not have a departmental alias, you may request one by writing to: aliases@nyu.edu
  6. Click the Image tab to insert an optional image to be used with your Key Personnel component.
    1. Locate an image from the left-hand side DAM asset tray. Drag and drop it into the specified spot within the edit window.
    2. A crop is required for all images used in this promo.
      1. Images will crop at a 4:3 ratio and will resize accordingly due to the mobile friendly nature of the website, but will never display larger than 280 pixels wide x 210 pixels high.
      2. If uploading a pre-cropped photo for your Key Personnel component, we recommend creating it at the maximum display size of 280 pixels x 210 pixels.
      3. If your photo is not pre-cropped, we recommend using photos that are not too zoomed in so that you can apply the required 4:3 ratio crop without cutting off any key details.
    3. Alternative text is required if an image is added.
  7. Click OK.

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Edit Head of Unit

The Head of Unit is displayed within the Org Chart for the department they report to as well as within their own unit's page. On their unit's page, their information is displayed in two places (in a colored band at the top of page and on the right-hand side of the page) and must be updated in both places.

  1. From the Site Admin console's left-hand Navigation Pane, navigate from the top of the NYU content tree by clicking on the plus signs (+) next to the various pages until you find your unit's Organizational Chart page.
  2. Double-click to open your unit's Org Chart page.
  3. Click the page icon in the Sidekick and then select Page Properties.
  4. In the Basic tab of the Page Properties edit window there is field marked Head of Unit.
  5. Update the full name and title as necessary. Ex: Jane Doe, Director of Housing
  6. Click OK.
  7. Towards the right-hand side of the page is a Key Personnel component underneath a Head of Unit header. Update with the correct employee information.
    1. Note: If the Head of Unit Key Personnel component isn't appearing on the right-hand side of your page, it's most likely hidden. You can unhide this by following Step 4 and unchecking the appropriate box.


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Edit Unit Contact Info

Built into every Org Chart page is a Contact Us component that departments can use to provide office contact details.

  1. Towards the right-hand side of the page is a Contact Us component underneath the Head of Unit column.
  2. Add your department contact information.

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Edit Biography Page

New Biography pages are added as child pages of the unit those employees are in. Biography pages are not linked to any components or fields on the Org Chart template, so an employee's title and other information need to be added separately in their Biography page.

  1. From the Site Admin console's left-hand Navigation Pane, navigate from the top of the NYU content tree by clicking on the plus signs (+) next to the various pages until you find your unit's Organizational Chart page.
  2. Click once on your unit's Org Chart page so it's highlighted in green in the Navigation Page and its child pages appear in the right-hand side Details Pane.
  3. Add a new child page. Make sure to select the Personnel Bio template.
  4. Select the newly created bio page to edit.
  5. Edit employee title, photo, and key details.
    1. Click the page icon in the Sidekick and then select Page Properties.
    2. In the Basic tab of the Page Properties edit window there are three fields that can be edited:
      1. Designation Title
      2. Phone Number
      3. Email Address
    3. In the Image tab of the Page Properties edit window you can add an optional employee photo by locating an image using the left-hand side DAM asset tray.
    4. Click OK.
  6. Add the Rich Text component to the main section of the template and edit to include an employee bio.
  7. Towards the right-hand side of the page is a Links component that can be updated with related links. This component functions similar to the Shortcuts component.

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Screenshots

Component Tutorial: Key Personnel edit window

Available fields when updating the Key Personnel component

Component Tutorial: Head of Unit edit window

Available fields when updating the Head of Unit from Page Properties

Component Tutorial: Org Chart default components

Default components available in the right-hand side Head of Unit field on Org Chart pages

Component Tutorial: Head of Unit/ Key Personnel component

Component Tutorial: Head of Unit/ Contact Us component