Time and Absence

Employees should record time at clock devices by holding their badge once in front of the device. Employees should not repeatedly wave their badge in front of the device as this may cause the device to create extra punch in and out times which can result in improperly recorded time. Please wait at least 30 seconds before trying to clock in again. You may also reference these time clock instructions.

Check with your manager to determine how to properly record your time and validate your hours. Your manager must submit your hours.

It is recommended to maintain schedules using the “Assign Work Schedule”’ for ongoing changes or the “My Team’s Schedule” for ad hoc changes. This is important for clerical and technical employees to ensure their time entry is accurate, and to ensure that other employee populations’ are able to request time off on their scheduled days.

Employees that appear in “My Team” sections are your direct reports.  To find employees assigned to you as “Timesheet” or “Time Off Approver”, either search by name or use the “Employees by Organization” section to find them listed under your TSA/TOA org.

You must request an absence and select both dates that your shift covers and then select “Edit Quantity Per Day” within PeopleSync. You then enter the amount of hours for each date. When working an 8-hour shift that falls on two separate days, you should divide the time between the days they fall on. (e.g., On an 8-hour shift working 10pm-6am Mon-Tues: 2 hours on Monday and then 6 hours on Tuesday)

This is known as taking “holiday in lieu of”. Your manager or approver can assist with approving and entering this.

Make sure the appropriate work schedule is assigned.

In order to take action on timesheets for employees delegated to you, you must first switch accounts to the account as their assigned approver. To do so, click on the menu in the top right corner and select “Switch Accounts”, then choose the assigned approver to act as. You will then be able to access timesheets, enter time and absence, and other tasks for those employees you have been delegated. 

No, you do not. You can approve a timesheet whenever you like, but you must approve the timesheet at the end of the pay period. Submitting a timesheet before the end of the pay period does not lock the timesheet.

Employees who enter time manually are encouraged to review and submit timesheets at the end of each pay period. This helps ensure the time worked is correctly recorded. However, if an employee forgets to submit a timesheet; all the time entered for the pay period will be paid.

From the menu in the top-right corner in PeopleSync, click “My Account”, then “Change Preferences”. The section at the bottom controls notifications. You can elect for daily, immediate or never for the different notification types. “Approvals” and “Tasks” are the relevant types for notifications relating to time and absence.

An employee must be scheduled to work on a day in order to take that day as a vacation or a sick day. HR, a manager, or an approver can update their schedule. This applies to all types of employees.