Resources and Tools

Financial Operations and Treasury Related Resources

Below are guidelines and quick step guides for accounting, accounts payable, payroll, tax, as well as general resources related to financial operations and treasury.

Accounts Payable Foreign Wires Guide

Download the Foreign Wires Guide (XLS)

AP Workflow Quick Guides

Online Help & Tutorials

Bid Waiver Guidelines

Download the Bid Waiver Form Guidelines (PDF)

Cybersecurity Awareness and Prevention

Cybersecurity Awareness & Internet Safety Tips (PDF)

Cyber Fraud Prevention Reference Guide (PDF)

Fiscal Year End Calendar

Download the 2023 Fiscal Year End Calendar (PDF)

Google Email Signature Setup

Download the Google Email Signature Setup (PDF)

Hand Recognition Device Enrollment Instructions

Download the Hand Recognition Device Enrollment Instructions (PDF)

Journal Entry Management System (JEMS) Support

The Journal Entry Management System (JEMS) was developed through a collaboration between the Office4 of the Controller and ITS to improve the internal controls relating to the creation, approval, and validation of "Actuals" journal entries posted in the University's general ledger (FAME). The JEMS application is accessible from the Work tab in NYUHome.

JEMS Access Form (requires NYUHome Login)

A JEMS User Guide is available in the "Help" section of the "JEMS" application.

Journal Entry Prefixes

Download the Journal Entry Prefixes (PDF)

Nonresident Alien Tax Compliance Presentation

Download the Nonresident Alien Tax Compliance Presentation (PDF) requires NYUHome Login

NYU Fund Dictionary

Download the NYU Fund Dictionary (PDF)

NYU Guide to Payments Made to Nonresident Aliens

Download the NYU Guide to Payments Made to Nonresident Aliens (PDF) requires NYUHome Login

Payment Image Retrieval System: Guide to Accessing Online Paystubs

(For log-in assistance, call the FinanceLink Service Center at 212-998-1111)

1) Go to http://home.nyu.edu and login
2) Select the “work” tab at the top of the page
3) Follow the prompts to view your paystubs

Payment Image Retrieval System Manual (PDF, 1.1 MB)

Payroll & Stipend Cutoff Calendar

Supplier On-Boarding Policy

Download the i-Buy NYU Supllier On-Boarding Policy (PDF)

Taxable Tuition Remission Schedule

Download the 2019 Taxable Tuition Remission Schedule (PDF)

Download the 2018 Taxable Tuition Remission Schedule (PDF)

Toolkit for New Employees with Financial Functions

An updated version will be available soon.

Transfer Accounts Lookup Tool

Download the Transfer Accounts Lookup Tool (XLS)

Transfer Accounts Reference Table

Download the Transfer Accounts Reference Table (PDF)

Unit Market Value History

Download the Unit Market Value History (PDF) requires NYUHome Login

Unrelated Business Income Presentation

March 17, 2011 Unrelated Business Income Tax Presentation (4.2 MB) requires NYUHome Login

Update Employee Contact Information

Please be sure to keep your mailing address up-to-date for Payroll purposes. You can easily update it using PeopleSync. To do so, log in to NYUHome, click on the Work tab, and click PeopleSync Login.

Use the Managing Your Contact Information (PDF) on from the PeopleSync page.

The Account Lookup Tool has been moved to Tableau. For access, please email fsm.communications@nyu.edu