News During the Calendar Year
2019 Position Management Updates
On September 1st, 2019, Position Management updates went live. The enhancements include new reports, dashboards, and improvements to the system and processes.
Enhancements to the Chartfield Access Authorization Form
There are two enhancements to the new Chartfield Access Authorization Form that required some system downtime later last month. The enhancements were:
- Migrating the application supporting the Chartfield Access Authorization Form to an updated and highly secure server. This will not change the appearance or functionality of the form.
- The approval workflow for the Chartfield Access Authorization Form is changing to ServiceLink and will now work in the same way as approvals for BudMod and AP Workflow.
These issues were resolved in fame and a solution has been implemented to ensure all transactions, including vouchers and encumbrances, show correctly on the UDW+ reports.
This would show in four ways:
- Voucher –Encumbrance has been corrected but the actuals were posted to the incorrect Budget year.
- Voucher –Encumbrance and Actuals were posted to the incorrect Budget year. ( Paid / Unpaid)
- Voucher –has been paid and the payment is posted to the incorrect budget year.
- Voucher—has not been paid but will need to be adjusted to correct budget year.
Please contact FinanceLink if you have any questions or issues.
The following communication was sent to the Fiscal Officers on April 29, 2019.
We are pleased to announce the new Chartfield Maintenance (CFM) application is now available. You may begin using this tool to request new chartfield segments.
As a reminder, submitting requests via email and ModTrak is no longer accepted. Please use the CFM forms to create, modify and inactivate the following chartfield segments:
- Organization unit
- Program for Undesignated Operating Funds (Funds 10, 12, 14, 16, including all Global, NYUAD and NYUSH Funds)
- Program and Project for Fund 20 (Management Designated)
- Program and Project for Fund 22 (Restricted Gift)
- Program for Endowment Funds (Funds 41, 42, 43, 45 and 46)
- Program for Fund 40 (Investment)
- Program for Fund 44 (Annuities and Life Insurance)
- Program for Fund 60 (Service Centers)
How to Access CFM:
- Navigate to the Chartfield Maintenance Forms card from the NYU Home > Work Tab
- Or via the CFM url: https://bpasprod.its.nyu.edu/cfm/jsp/home.jsp
- If you do not see the card in your Work tab, please contact AskFinanceLink@nyu.edu
- Until May 10: contact firstname.lastname@example.org for all questions
- After May 10: contact AskFinanceLink@nyu.edu or 212-998-1111 for all questions
The following will become available in the coming months:
- Processing mass requests
- Reporting on all submitted requests
We appreciate your support of this process improvement initiative.
April 29, 2019
The following communication was sent to the Finance Council on February 4, 2019.
Good Afternoon Finance Council,
We hope this message finds you well, and we are delighted to announce that the application for the NYU Finance Academy is now live. Special thanks to the working groups for their efforts on this program.
The target audience for this program is administrators in finance-related roles where 50% or more of their job responsibilities are related to finance or budget specific tasks. Please feel free to share broadly (or specifically, if you have someone in mind).
We will be accepting self-nominations until February 28th. Interested individuals can apply at http://bit.ly/nyu_finance_academy
If you have any questions, feel free to contact us.
Eric Loffsfold, project lead
Mike McCaw, project manager
February 4, 2019
2018 Form W-2’s are now available in PeopleSync. To access your 2018 Form W-2 online, please follow the instructions Accessing Electronic Form W-2 Quick Step Guide.
Additionally, a private kiosk is available at 105 East 17th Street, 3rd floor, for employees to view and print their 2018 Form W-2. There will be step-by-step instructions at the kiosk for those that need assistance.
Employees who have elected to receive a paper 2018 Form W-2 should receive it via the US Postal Service the week of January 28th. To consent to only receive an electronic copy of future Form W-2’s, please follow the instructions Opt Out of Paper Form W-2.
If you have questions, please contact PeopleLink at AskPeopleLink@nyu.edu or 212-992-LINK (5465).
January 23, 2019