NYU community members traveling and processing expense reports.

What is Travel and Expense?

The Travel and Expense solution brings best-in-class tools to employees who request and book travel, submit/review/approve expenses, and use payment cards. Through a single solution, faculty and staff can access a seamless and paperless process. Mobile capability provides on-the-go access and puts expense receipt management at your fingertips through a photo upload.

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How can I learn more?

Visit our Training and Resources for more information or view the Readiness Deck.

What changed?

Process/Application Current State Future State
Travel booking tool Egencia Travel and Expense (SAP Concur)
Expense reimbursement system AP Workflow Travel and Expense (SAP Concur)
Card reconciliation tool BofA GRAM Travel and Expense (SAP Concur)
Travel Management Company Egencia Collegiate Travel Planners (CTP)
Travel and Expense card BofA CTA & P-Card, AMEX, Personal Cards BofA (preferred), Personal Cards

Why did we change?

The new Travel and Expense solution will unify these processes into a single integrated platform that combines travel, expense, card program, and traveler safety. Travel and Expense provides an improved user experience that can be accessed via a website or mobile app. It will enable NYU’s policies to be applied through the technology, automate key financial controls and fraud prevention, and improve visibility into expense tracking and reporting.

Who is impacted?

NYU Faculty, staff, administrators, and students with active NetIDs will be able to book on behalf of non-employees, guest speakers, alumni, and other guests. These guests do not have access to the travel feature.

What’s in it for me?

  • Book and change reservations on the go, share itineraries, and get travel updates
  • Track receipts easily​ with mobile receipt capture
  • Prepopulated payment card transactions reduce manual data entry time and effort
  • Status updates are provided throughout the reimbursement process
  • University billed/paid cards eliminate the need for payment remittance to the bank by cardholders
  • Built-in T&E policies make it easy to stay compliant

Accessibility

The Office of Equal Opportunity (OEO) serves as New York University’s (NYU) coordinator for compliance with the employment provisions of the Americans with Disabilities Act and other federal, state, and local analogues. Collectively, these laws require employers to provide reasonable accommodations to qualified prospective and current employees with disabilities, unless doing so would cause undue hardship. Contact equal.opportunity@nyu.edu for more information.