Request for Proposal (RFP) Guidance
How to Determine if an RFP is Needed
Once a need for a good and/or service has been identified ask the following question(s):
- Is the total cost of this requirement over $10k in value?
If under $10k:
Is this a purchase that can be made via Low Dollar Purchase, iBuy, or P-card? If any of these 3 methods are not possible, please submit a requisition.
Over $10k: Contract vs. Non-Contract?
- If there is a current contract and/or pricing agreement in place proceed with submitting a requisition, no RFP is needed.
- If there is NOT a current contract in place, contact email procurement with a project overview and the recommended documents below if applicable / possible:
- Scope of Work (A detailed description of the project with milestones)
- Specs / Drawings
- Any Preliminary Quotes
- Bid Vendor List
If Over $100k, engage Strategic Sourcing team with the above documents for guidance. The Strategic Sourcing team will evaluate the need and work with the requester to help determine an appropriate strategy.