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Procurement Programs

Each Procurement Program has been designed to identify opportunities for cost reduction, while maintaining the highest quality product and service standards.  

Current Programs

Use the Commodity Locator and Buyer Locator to get assistance with a particular good or service. 

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Diversity

Diversity classifications include: Minority, Small Business, Women Owned and Disadvantaged business enterprises. MWBE stands for Minority and Women Owned Business Enterprise and is a business that is at least 51% Minority or Women owned, operated and controlled.

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Sustainability

The environmental performance of the University’s supply chain is promoted by the use of environmentally preferable products while also adhering to the principals of price, performance and availability. Refer to the Purchasing Policies and Procedure Manual for more information.

Catering

NYU approved catering firms have been awarded contracts to provide catering services ranging from the simple delivery of food to formal full service high profile events. All have been providing high quality food and excellent service to the University community for years.

Graphic of a chef’s hat with a dish and top with steam coming from it

Procurement is pleased to announce the addition of the Seamless Corporate Account as a preferred catering supplier to NYU.

For Small Events (under $500)

The NYU Seamless Corporate Account provides the ability to order for meetings and small events. Seamless offers a large selection of restaurants and the program gives access to suppliers who offer kosher, gluten-free, and healthy options.

Program Benefits
Streamlined payment - NYU users can now order as needed and all payments will be billed directly to the department chartfield associated with that user.
Quick and easy online ordering -  Once you receive a user name and password, you can login into a single account for food delivery orders from various vendors.

For full details on how to set up an NYU account and place orders please email askfinancelink@nyu.edu to request the Seamless Account Form. Return the completed form and allow 2-3 days to receive a user login and password.

For Larger Catered or Entertainment Events (over $1000*)

If the amount of your quote exceeds $1,000, submit a purchase requisition along with the quote obtained in order to receive a issue a purchase order. Learn more about creating Requisition & Purchase Orders

*Events events held in restaurants or other venues, i.e., the New York Public Library, Metropolitan Museum of Art, hotels, etcetera are exempt from the program.

Charter Bus Services

Academy Express, LLC. is the University’s designated supplier for charter bus services. Academy provides 15, 38 and 54 passenger buses. If you have an upcoming event that requires charter services, please click on the link below and fill out the Charter Request Form. NYU’s Transportation Services Team will receive your request, set up a quote and confirm your reservation. To best serve you, they require a minimum of one week, however, two weeks is preferred. Short notice reservations cannot be accommodated.

For questions regarding the Academy Express charter services, please contact the Department of Public Safety, Transportation Services at (212) 998-RIDE (7433) or transportation@nyu.edu

Coffee

If your department has a minimum of 25 employees and does not have a Keurig System, you are eligible to get one for free. Just order all your K-cups and related supplies (sweetener, creamer, etc.) via Staples on i-Buy NYU and Staples will provide your department a Keurig premium coffee system at no charge.

Coffee maker dripping coffee into a coffee cup and coffee pods next to it

All of your coffee supplies can be ordered at the same time you order your office supplies. Keurig units can function as a standalone unit, or Staples can install into existing plumbing lines. Staples also takes care of any machine maintenance. If you would like to learn more about this program or are interested in a free on-site demo, email askfinancelink@nyu.edu.

Image of TGI Identification tag

Above is what the TGI ID tag looks like.

In order to get support please have the TGI ID number of the machine. 

Copier and Multifunction Device (MFD)

NYU has completed a university wide agreement with TGI Office Automation for Multi-Functional device and services. The multi-year agreement offers standard device leasing as well as service and maintenance.

For details, view the TGI Standard Model Catalog (PDF) and review the Copier & MFD FAQ (PDF).

For any new or change requests involving copiers including moves, please contact Procurement or submit a ServiceLink request to coordinate with TGI. 

Training materials are located on the TGI website.

SERVICE:

Please contact your individual department IT administrator or place a service ticket with NYU IT, whichever is applicable if the computer is not printing to the copier properly (including driver setting or formatting issues) or if there is a problem scanning from the device. For service and supplies during business hours, you can contact TGI customer service by phone at 866-468-4462 or online at www.tgioa.com. For all other hours, including weekends, you must use the TGI website to place service call or order supplies.

Note: Registration is required to request service or order supplies on the TGI website.

EQUIPMENT MOVE:

Please contact Procurement to coordinate with TGI on the move details.

  • Within Same Building
    There will not be a charge for moving any equipment from one location to another within the same building provided there is an elevator available to transport machines among the floors.
  • Out of the Building
    For any out of building moves, there will be a $300 charge per pickup location. This includes dismantle, pickup, delivery and re-installation of equipment at new site. If there are multiple machines being moved simultaneously, there will be a $200 charge for each additional machine moved after the first one.

Destruction Services

NYU's two preferred destruction service providers are USA Shred and Shred It.

If you need destruction services or want to change service providers please contact Justin Szypot (justin.szypot@nyu.edu) in Procurement to assist with the account set up.

View the rate sheet for more information (PDF)

International Travel Voice/Data Options

The University offers many cost effective Voice and Data options and plans for NYU related International Travel. 

Please see the International Travel Voice/Data Options matrix (PDF) to learn what options an end user has to facilitate voice/video calling, messaging and data usage during global travel. If you have any questions please contact it.mobile@nyu.edu.

Moving and Relocation Services

In collaboration with OCM, Procurement has awarded new contracts for Moving and Relocation Services. The selected providers have extensive knowledge of the New York City market and how it relates to the field of higher education. Services include storage/warehousing, packing/unpacking, supplies, equipment, truck and specialty services.

All four of the preferred vendors include multiple moving transportation services. Services also include storage/warehousing, packing/unpacking, supplies, equipment, truck and specialty services.

These preferred vendors offer a discount based on the labor rate costs and associated project materials, with a guarantee that final pricing will be based on actual costs and not to exceed the initial proposal. Additionally, these four vendors only employ Teamster Local 814 union movers which are a requirement for NYC commercial building moves.

When planning any moves, we recommend requesting quotes from these preferred vendors. Please copy Justin Szypot, NYU Procurement Manager (justin.szypot@nyu.edu), on all requests to ensure the services’ spend is accurately captured and reported.

NYU APPROVED KEY PROVIDERS (CONTRACTUAL)
  1. Clancy Cullen, Dennis Barhydt (dbarhydt@clancy-cullen.com), 718-828-3000
    Recommended for: large ($10K and above) and specialty moves such as library relocation and storage, and lab equipment relocations.
  2. CBR/UMC, Bob Richardson (brichardson@cbrgogreen.com), 973-483-7600
    Recommended for: medium to large ($5K and above) moves.
  3. Graebel, Vincent Tripodi (vtripodi@graebel.com), 201.479.4644
    Recommended for: large ($10K and above) and specialty moves such as library relocation and storage, lab equipment relocations, planning, and technology support services. This includes global relocations.
  4. Hudson River Moving, Dan Belmonte (dan@hudsonrivermoving.com), 201.672.0734
    Recommended for: small to medium (up to $10K). The company owns and operates two commercial warehouses located just 7 miles from NYC.  

News Subscriptions

NYT and WSJ Educational Discounts

A program has been arranged with the New York Times and the Wall Street Journal so that NYU staff, faculty and students can take advantage of their educational rate. Even current subscribers can transition to the deeply discounted rate.

Map of  the United States with dots coming various points leading to images of packages

Packaging and Freight Program

To accommodate all your shipping needs, New York University has an agreement with United Parcel Service (UPS). UPS is NYU's preferred provider for ground and express air shipping services and offers significantly reduced pricing well below their published rates. As the world's largest express carrier and package delivery service, UPS is the choice for both domestic and international shipping.

Please remember that UPS does not deliver to a P.O. Box number address; only the U.S. Postal Service is authorized to deliver to post office boxes. Find out more about establishing an account with UPS please on the Special Services page within Mail Services. If you have a question or need assistance regarding mail or shipping, please contact NYU Logistics & Distribution Services at 212-998-1010.

Notepad with four color blocks displayed horizontally and the words “Printing Program” written

Printing Program

Print Requisitions and Purchase Orders

  • To order a print job costing more than $1,000, submit a purchase requisition containing or attaching the job's requirements.
  • For print work estimated at $10,000 to $25,000 at least two quotes required of the contract printers are required.
  • For all print work, estimated to cost $25,000 or more, quotes from at least three of the contract printers are required.
  • For orders over $10,000, submit a purchase requisition and an NYU Procurement representative will obtain the multiple quotes / negotiate prices on behalf of your department.

NYU Print Resources

NYU Reprographics (Copy Central) can assist you with the creation, copying and printing of publications. An in house graphic can work with you to create a brochure, flyer, poster or other publication.

The Office of Advertising & Publications is available to provide guidance should there be any questions regarding approved University logos.

  • Logos, templates and the University Identity Guides are available on the University Identity page
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Promotional Items

Jack Nadel International and Inkwell Global Marketing are two long time promotional suppliers to the University on i-Buy NYU. Each supplier can also create custom novelty items with University approved logos.

If you do not see what you are looking for or need additional ideas, they can assist with finding other promotional products.

Technology

Computer Programs

Images of laptop, iMac, and computer

Dell Laptops and Tower Bundles

NYU has negotiated prices on specific computer configurations and laptops for non-faculty administrative staff with Dell Computers. You can find the available models and configurations on with Dell on i-Buy NYU.

Apple Laptops and Towers

All Apple, Inc. products can be purchased through the NYU Computer Store, an Authorized Apple Reseller. The NYU Computer Store has a page on iBuy NYU.

IT Peripherals

B&H Photo and Video is the preferred supplier for general peripheral related technology products including adapters, converters, cables, camera equipment, connectors, keyboards, televisions, tablets, external hard drives, memory cards, memory readers, printers, scanners, Wi-Fi devices, and flash drives.

B&H can be accessed via the i-Buy NYU Marketplace.

Software Programs

NYU has negotiated prices on several desktop and server based software programs. You can find available software in the i-Buy NYU Marketplace under the Technology section on CDW, GovConnection and SHI catalogs. If you cannot find the software you are looking for you may submit a requisition through i-Buy NYU or email askfinancelink@nyu.edu

Adobe Creative Cloud and Acrobat Professional
NYU participates in a system-wide license that provides Adobe's Create Cloud software to a limited number of NYU owned computers and Acrobat Professional to all NYU owned Computers. It also makes a limited number of Creative Cloud products available via the Virtual Computer Lab (VCL). For more information visit the Software page from NYU IT.

Microsoft
Discounted Microsoft software can be purchased through Microsoft's Enrollment for Education Solutions (EES) program. This program covers faculty, non-faculty administrative staff and students. EES agreements offer term-based, low cost licensing and users are entitled to Office 365 EDU free of charge. Email askfinancelink@nyu.edu for further information.

Staffing and Temporary Services Providers

A program has been arranged for negotiated rates with leading Staffing and Temporary Services providers. Each offers a wide range of staffing services. 

ADECCO/MODIS

Modis has reduced their markup rate to a range between 20-42% depending on the type of engagement. With more than 1 million active candidate profiles in their database, Modis’ IT professionals offer a breadth of skills that can match a variety of client requirements. Their candidates specialize in many technical disciplines.

Contact: Kathleen Yeoman kathleen (yeomans@modis.com) 732.452.0438

GLOBAL EMPLOYMENT SOLUTIONS (GES)

GES has reduced their markup rate to a range between 21-39% depending on the type of engagement. GES specializes in resources in the critical areas of Life Sciences, Administrative, Human Resources, Creative (Editorial and Advertising), Finance and Accounting, Information Technology, Management Consulting and Strategic Operations.

Contact: Shira Gordon (sgordon@gesnetwork.com) 212.672.6572

Please contact Bonny Urban (bonny.urban@nyu.edu) in Procurement for more information.