The University has established a number of long-term, competitively awarded preferred suppliers for the supply of goods and services to the University.
These agreements are competitively negotiated to streamline the purchasing process for commonly purchased items and to achieve the best value for the University by consolidating expenditures with fewer suppliers.
The University actively manages these relationships through regular meetings with suppliers, measurement of key performance indicators and the prompt follow up of issues. University faculty and staff are encouraged to report any concerns related to pricing or service to the Procurement team for investigation and action.
Choose Commodity /Find a Buyer
- Architectural/Engineering Services
- Arts & Crafts/Portraits
- Awards & Plaques
- Banners & Flags
- Boat & Bus Charter
- Car Services
- Car, Van & Truck Rental
- Carpeting & Flooring
- Coffee Services
- Computer Hardware & Peripherals
- Conference Registration
- Consulting Services
- Courier Service
- Dental Supplies
- Design Services
- Drapery & Window Blinds
- Electrical Supplies
- Elevator Maintenance
- Engineering Equipment & Supplies
- Exterminating Services
- Facilities Misc.
- Film/Video Rental/Purchase
- Fire Equipment & Safety
- Fuel Oil
- Furniture (all types)
- General Contracting & Construction Services
- Group Travel
- Hardware & Tools
- Hardware Licences/Maintenance Agreements
- Industrial/Mechanical Equipment & Supplies
- IT Consulting and Staffing
- Janitorial Supplies
- Lab Animals
- Lumber, Hardware & Supplies
- Medical/Dental Equipment, Maint/Repair
- Medical/Dental Supplies
- MFD's, Document Management/Imaging
- Misc. Office Equipment
- Moving Services (All)
- Multimedia Equipment, Supplies & Services
- Musical Instruments
- Network Hardware
- Network Services
- Paints & Painting
- Party Rentals
- Photo Equipment & Supplies
- Plant & Plant Care
- Professional Services
- Promotional Items
- Public Relations
- Real Estate Leases
- Restaurant Supplies & Equipment
- Restaurants & Catering Services
- Rubbish Removal
- Security Equipment, Supplies & Services
- Software Licences / Maintenance Agreements
- Sound Systems
- Space Rentals
- Temporary Staffing Services
- Training/EDU Materials
- Vehicle Leases, Purchases & Maintenance
- Vet Supplies
- Waste Removal
- Water Filtration Systems/Bottled
- Water Treatment/Testing
- Web Design
- Window Repair/Replacement
- Window Washing
Use the Commodity Locator and Buyer Locator to get assistance with a particular good or service.
We have negotiated prices for general peripheral related technology products including adapters/converters, cables, camera equipment, connectors, keyboards, televisions, tablets, external hard drives, memory cards, memory readers, scanners, Wi-Fi devices, and flash drives.
The discounts are already preloaded into i-Buy NYU. Free shiping is available anywhere in NYC and in stock items ship next day.
Procurement is pleased to announce the addition of the Seamless Corporate Account as a preferred catering supplier to NYU.
For Small Events (under $500)
The NYU Seamless Corporate Account provides the ability to order for meetings and small events. Seamless offers a large selection of restaurants and the program gives access to suppliers who offer kosher, gluten-free, and healthy options.
• Streamlined payment - NYU users can now order as needed and all payments will be billed directly to the department chartfield associated with that user. The department chartfield is set up when the NYU user registers for a Seamless Account. It is important that the chartfield is correct as all orders will be billed against it.
• Quick and easy online ordering - Once you receive a user name and password, you can login into a single account for food delivery orders from various vendors.
For full details on how to set up an NYU account and place orders please email email@example.com to request the Seamless Account Form. Return the completed form and allow 2-3 days to receive a user login and password.
For Larger Catered or Entertainment Events (over $1000*)
If the amount of your quote exceeds $1,000, submit a purchase requisition along with the quote obtained in order to receive a issue a purchase order. Learn more about creating Requisition & Purchase Orders.
*Events events held in restaurants or other venues, i.e., the New York Public Library, Metropolitan Museum of Art, hotels, etcetera are exempt from the program.
Academy Express, LLC. is the University’s designated supplier for charter bus services. Academy provides 15, 38, and 54 passenger buses. If you have an upcoming event that requires charter services, please click on the link below and fill out the Charter Request Form. NYU’s Transportation Services Team will receive your request, set up a quote and confirm your reservation. To best serve you, they require a minimum of one week, however, two weeks is preferred. Short notice reservations cannot be accommodated.
For questions regarding the Academy Express charter services, please contact the Department of Public Safety, Transportation Services at (212) 998-RIDE (7433) or firstname.lastname@example.org.
If your department has a minimum of 25 employees and does not have a Keurig System, you are eligible to get one for free. Just order all your K-cups and related supplies (sweetener, creamer, etcetera) via W.B. Mason on i-Buy NYU and W.B. Mason will provide your department a Keurig premium coffee system at no charge.
All of your coffee supplies can be ordered at the same time you order your office supplies. Keurig units can function as a standalone unit, or W.B. Mason can install into existing plumbing lines. W.B. Mason also takes care of any machine maintenance. If you would like to learn more about this program or are interested in a free on-site demo, email email@example.com.
K-Cup Recycling Program
Coffee Sustainability Program – Keurig Grounds To Grow On
If your department uses a Keurig coffee machine then you are strongly encouraged to sign up for the composting and recycling program, Grounds to Grow On. Information about the program is available online on the Keurig website.
Interested departments should reach out to the Keurig representative handling the NYU account, Brian DePaul, (Brian.DePaul@gmcr.com) and include:
- Complete the Grounds To Grow On Setup Form (XLS) with your information
- The number of Keurig brewers you have in your area
- The total number of people in your area
Brian will then set you up with an account to request the boxes and once you fill them up with used K-cups, you can schedule a UPS pick-up with the pre-paid label provided. All K-cups and the used grounds get properly disposed of – helping NYU further its sustainability initiatives!
In order to get support please have the TGI ID number of the machine.
Training materials are located on the TGI website.
Please contact your individual department IT administrator or place a service ticket with NYU IT, whichever is applicable if the computer is not printing to the copier properly (including driver setting or formatting issues) or if there is a problem scanning from the device. For service and supplies during business hours, you can contact TGI customer service by phone at 866-468-4462 or online at www.tgioa.com. For all other hours, including weekends, you must use the TGI website to place service call or order supplies.
Note: Registration is required to request service or order supplies on the TGI website.
Please contact Procurement to coordinate with TGI on the move details.
- Within Same Building
There will not be a charge for moving any equipment from one location to another within the same building provided there is an elevator available to transport machines among the floors.
- Out of the Building
For any out of building moves, there will be a $300 charge per pickup location. This includes dismantle, pickup, delivery and re-installation of equipment at new site. If there are multiple machines being moved simultaneously, there will be a $200 charge for each additional machine moved after the first one.
NYU's two preferred destruction service providers are USA Shred and Shred It.
If you need destruction services or want to change service providers please contact Justin Szypot (firstname.lastname@example.org) in Procurement to assist with the account set up.
View the rate sheet (PDF) for more information.
The University offers many cost effective Voice and Data options and plans for NYU related International Travel.
Please see the International Travel Voice/Data Options matrix (PDF) to learn what options an end user has to facilitate voice/video calling, messaging and data usage during global travel. If you have any questions, please contact email@example.com.
In collaboration with OCM, Procurement has awarded new contracts for Moving and Relocation Services. The selected providers have extensive knowledge of the New York City market and how it relates to the field of higher education. Services include storage/warehousing, packing/unpacking, supplies, equipment, truck and specialty services.
All four of the preferred vendors include multiple moving transportation services. Services also include storage/warehousing, packing/unpacking, supplies, equipment, truck and specialty services.
These preferred vendors offer a discount based on the labor rate costs and associated project materials, with a guarantee that final pricing will be based on actual costs and not to exceed the initial proposal. Additionally, these four vendors only employ Teamster Local 814 union movers which are a requirement for NYC commercial building moves.
When planning any moves, we recommend requesting quotes from these preferred vendors. Please copy Stacey Davis, Category Lead for Facilities & Operations (firstname.lastname@example.org or 212-998-1380), on all requests to ensure the services’ spend is accurately captured and reported.
NYU APPROVED KEY PROVIDERS (CONTRACTUAL)
- Clancy Cullen, Dennis Barhydt (email@example.com), 718-828-3000
Recommended for: large ($10K and above) and specialty moves such as library relocation and storage, and lab equipment relocations.
- CBR/UMC, Bob Richardson (firstname.lastname@example.org), 973-483-7600
Recommended for: medium to large ($5K and above) moves.
- Graebel, Vincent Tripodi (email@example.com), 201.479.4644
Recommended for: large ($10K and above) and specialty moves such as library relocation and storage, lab equipment relocations, planning, and technology support services. This includes global relocations.
- Hudson River Moving, Dan Belmonte (firstname.lastname@example.org), 201.672.0734
Recommended for: small to medium (up to $10K). The company owns and operates two commercial warehouses located just 7 miles from NYC.
NYT and WSJ Educational Discounts
A program has been arranged with the New York Times and the Wall Street Journal so that NYU staff, faculty and students can take advantage of their educational rate. Even current subscribers can transition to the deeply discounted rate.
To accommodate all your shipping needs, New York University has an agreement with United Parcel Service (UPS). UPS is NYU's preferred provider for ground and express air shipping services and offers significantly reduced pricing well below their published rates. As the world's largest express carrier and package delivery service, UPS is the choice for both domestic and international shipping.
Please remember that UPS does not deliver to a P.O. Box number address; only the U.S. Postal Service is authorized to deliver to post office boxes. Find out more about establishing an account with UPS please on the Special Services page within Mail Services. If you have a question or need assistance regarding mail or shipping, please contact NYU Logistics & Distribution Services at 212-998-1010.
Exemptions to the Print Program
Exemptions to the Print Program are:
- Photocopy jobs
- Wide format printing (posters, window displays)
- Projects costing less than $1,000 (via LDO, Purchasing Card, AP Workflow, or Business Payment form)
Print Requisitions and Purchase Orders
- To order a print job costing more than $1,000, submit a purchase requisition containing or attaching the job's requirements.
- For print work estimated at $10,000 to $25,000 at least two quotes required of the contract printers are required.
- For all print work, estimated to cost $25,000 or more, quotes from at least three of the contract printers are required.
- For orders over $10,000, submit a purchase requisition and an NYU Procurement representative will obtain the multiple quotes / negotiate prices on behalf of your department.
- Learn more about creating a Purchase Order & Requisition
- Learn more about creating a Purchase Order & Requisition
NYU Print Resources
NYU Reprographics (Copy Central) can assist you with the creation, copying and printing of publications. An in house graphic can work with you to create a brochure, flyer, poster or other publication.
- Learn more at the Print Services page.
The Office of Advertising & Publications is available to provide guidance should there be any questions regarding approved University logos.
- Logos, templates and the University Identity Guides are available on the University Identity page.
W.B. Mason Promotional Products and Inkwell Global Marketing are two long time promotional suppliers to the University on i-Buy NYU. Each supplier can also create custom novelty items with University approved logos.
If you do not see what you are looking for or need additional ideas, they can assist with finding other promotional products.
Are you looking for a way to cut down on the use of paper cups and plastics bottles?
Procurement and the Office of Sustainability are excited to announce the availability of a new green program surrounding the use of mugs and water bottles, as part of the University’s sustainability goals and initiatives.
University departments can now order an NYU branded mug and reusable water bottle as a set.
Using reusable beverage containers will reduce the amount of waste that paper/Styrofoam cups and plastic water bottles can cause. Estimates show that 15, 134 plastic bottles and jugs are trashed every day by New Yorkers. Estimates show that one 500-milliliter (0.53 quarts) plastic bottle of water has a total carbon footprint equal to 82.8 grams (about 3 ounces) of carbon dioxide.
A switch to reusable mugs and bottles is an easy way to make a beneficial environmental impact. Both items are recyclable and the water bottle can be filled at University water fountains.
To order, please go to Inkwell on i-Buy NYU.
NYU has contracted with Fastenal to procure tools and safety equipment.
Available product lines include:
Abrasives; Adhesives, Sealants, and Tape; Cutting Tools and Metalworking; Electrical; Electronics and Batteries; Fasteners; Fleet and Automotive; HVAC and Refrigeration; Hardware; Hydraulics; Janitorial and Cleaning; Lighting; Lubricants, Coolants, and Fluids; Machinery; Material Handling, Lifting and Rigging; Motors; Office and Breakroom Supplies; Outdoor Products and Equipment; Packaging and Shipping Products; Paint and Painting Supplies; Plumbing; Pneumatics; Power Transmission; Pumps; Raw Materials; Safety; Security; Test and Measurement; Tools and Equipment; Welding.
Dell Laptops and Tower Bundles
NYU has negotiated prices on specific computer configurations and laptops for non-faculty administrative staff with Dell Computers. You can find the available models and configurations on with Dell on i-Buy NYU.
For specific recommended models please visit:
Apple Laptops and Towers
All Apple, Inc. products can be purchased through the NYU Computer Store, an Authorized Apple Reseller. The NYU Computer Store has a page on iBuy NYU.
B&H Photo and Video is the preferred supplier for general peripheral related technology products including adapters, converters, cables, camera equipment, connectors, keyboards, televisions, tablets, external hard drives, memory cards, memory readers, printers, scanners, Wi-Fi devices, and flash drives.
B&H can be accessed via the i-Buy NYU Marketplace.
The NYU community can now use Wayfair or Crate & Barrel to purchase furniture and furnishings for faculty apartments or offices if the purchase is $10,000 or less. A Purchase Order can be issued to these suppliers through i-Buy NYU to each of these suppliers.
Wayfair Professional provides NYU with discounts on their multiple sites.
Contact Wayfair rep to set up an account: Ian Hannwacker, 617-502- 7109, email@example.com
Crate & Barrel
Crate & Barrel provides NYU with a corporate discount of 15% off of the prices.
Contact for a quote with product description and SKU #: Jill Lyons (firstname.lastname@example.org), 630- 753-8136.
For questions or assistance on the Small Purchase Furniture Program please contact Stacey Davis, Category Lead (email@example.com), 212-998-1380.
NYU has negotiated prices on several desktop and server based software programs. You can find available software in the i-Buy NYU Marketplace under the Technology section on CDW, GovConnection and SHI catalogs. If you cannot find the software you are looking for you may submit a requisition through i-Buy NYU or email firstname.lastname@example.org.
Visit the NYU IT Software Library for additional software products that are licensed for distribution and use by eligible NYU community members.
Adobe Creative Cloud and Acrobat Professional
NYU participates in a system-wide license that provides Adobe's Create Cloud software to a limited number of NYU owned computers and Acrobat Professional to all NYU owned Computers. It also makes a limited number of Creative Cloud products available via the Virtual Computer Lab (VCL). For more information visit the Software page from NYU IT.
Discounted Microsoft software can be purchased through Microsoft's Enrollment for Education Solutions (EES) program. This program covers faculty, non-faculty administrative staff and students. EES agreements offer term-based, low cost licensing and users are entitled to Office 365 EDU free of charge. Email email@example.com for further information.
A program has been arranged for negotiated rates with leading Staffing and Temporary Services providers. Each offers a wide range of staffing services.
Modis has reduced their markup rate to a range between 20-42% depending on the type of engagement. With more than 1 million active candidate profiles in their database, Modis’ IT professionals offer a breadth of skills that can match a variety of client requirements. Their candidates specialize in many technical disciplines.
Contact: Kathleen Yeoman (firstname.lastname@example.org) 732.452.0438
Ettain has reduced their markup rate to a range between 21-39% depending on the type of engagement. Ettain specializes in resources in the critical areas of Life Sciences, Administrative, Human Resources, Creative (Editorial and Advertising), Finance and Accounting, Information Technology, Management Consulting and Strategic Operations.
Please contact Bonny Urban (email@example.com) in Procurement for more information.
W.B. Mason is NYU's primary office supply vendor. W.B. Mason was chosen based on cost savings, coupled with a pledge to improve our service, delivery, and overall end-user experience while partnering on sustainability initiatives.
Same day delivery option for orders placed before 12:00pm. Any orders placed after 12 noon will be delivered next-day.
- Competitive pricing
- A dedicated customer support team
- Easy ordering and a customized NYU shopping experience (through i-Buy NYU!)
- Sustainable products and offerings
- NYU specific contracted products
- A comprehensive coffee services solution
For more information, please review the W.B. Mason Ordering FAQs.