Updates and Announcements

Tracking COVID Related Costs in i-Buy NYU

In order to track costs related to COVID-19, a required field has been added to requisitions. The field is a dropdown selectable field with YES or NO as the two selectable values. The field must be completed in order for the requisition to be submitted and the only possible values are YES or NO. The requestors will need to complete before the Submit Order will be active.

Please pass along to anyone that requires this information.

By Definition, A COVID-related expense is an expense that would not have been incurred if not for the virus.  

i-Buy NYU Supplier On-Boarding Policy

Effective October 1, 2018, suppliers will only be able to update their address, contact, payment, tax and insurance information through the i-Buy NYU Supplier Portal. Please read the Supplier On-Boarding Policy (PDF) for more information.

Individuals reimbursed for guest travel will not be asked to register.

For additional information on how NYU conducts business with Suppliers please see How to do Business With NYU on the Supplier Information page.  

How to Do Business with NYU

The Supplier Information page has been updated with information on how to do business with NYU. It offers helpful information on subjects such as registering as an NYU supplier, new supplier requests, the University’s Procure to Pay process, payment terms and more.

May 24, 2018

i-Buy NYU Enhanced Notifications Available

Enhanced notifications in i-Buy NYU for supplier registrations are now available. The notifications are intended to update requestors of new suppliers of progress that invited suppliers are making in their registration in i-Buy NYU. Notifications are now available when a supplier is invited, when they begin their registration, and when they complete their registration.
To enable the notifications in i-Buy follow these steps:

  1. When in i-Buy NYU click on your name on the upper right side of the home screen.
  2. Select “View My Profile.”
  3. Once in your profile, on the left side click “Notification Preferences” and then “Supplier Management” from the drop-down menu
  4. Now under ‘Notification Preferences: Supplier Management,’ click the “Edit Section” link under “Supplier Administration.”
  5. Choose the ‘Override’ radial button and a drop-down menu appears. From the drop-down select your notification preferences.

Note: Completed supplier registrations need to be reviewed by the Supplier Onboarding team before they can be activated in i-Buy NYU.

For any questions please contact us at askfinancelink@nyu.edu or 212-998-1111.

November 17, 2017

Amazon Business for Education

NYU has partnered with Amazon Business for Education in the creation of a centralized NYU Amazon Business for Education account for any purchases made on Amazon on behalf of the University using your P-Cards.

Find out more about how to order from Amazon Business for Education and setting up an account by contacting Wayne Cook (wayne.cook@nyu.edu) in Procurement.

November 15, 2017

Treezero: Tree-Free, Carbon Neutral Paper

Staples is now offering Treezero copy paper which  is the only premium 100% tree free, carbon neutral multipurpose paper made from sugarcane waste fiber available in North America.

October 31, 2017

New Video: How to Procure and Pay at NYU!

Procurement and Accounts Payable are excited to announce the premiere of a new Procure to Pay video. This helpful video outlines the Procure to Pay process at the University and features stars from the Procurement and Accounts Payable teams. It is essential viewing!

July 19, 2017

Supplier Request Form for Guest Reimbursements

The new Supplier Request Form for Guest Reimbursements is available in i-Buy NYU effective June 12. 2017.   The Supplier Request Form for Guest Reimbursements should be used only when NYU has agreed to reimburse an individual for costs they incur for coming to the University for an engagement.

The form is available in the i-Buy NYU Supplier Request dropdown along with the New Supplier Request and Supplier Update Request.

Please visit our step-by-step instruction/Tip Sheet on how to fill out the Supplier Request Form for Guest Reimbursements.

Find Out More Information About the Supplier Request Form

2016 Supplier Expo

Friday October 7th brought the 14th Annual Supplier Expo to the Kimmel Center. 600 plus attendees from the NYU Community were treated to the latest products and services of over 50 presenters. Plans have already begun for the 15th Annual Expo!

October 28, 2016

Crowd on the floor of the Supplier Expo from above

Two women from Procurement department at supplier table

Procurement Road Shows

Were you aware that Procurement conducts “Road Show” visits? These visits give Procurement the opportunity to meet our end users and learn how we can best be of service and meet your various needs. Procurement looks forward to informing you of our newest services and cost saving programs and opportunities. We can also tailor our presentation to your specific requests. If you have a question about the Road Show or want to schedule one, please email askfinancelink@nyu.edu.

May 18, 2016

Found It Cheaper?

Have you found a cheaper price than what is currently offered to NYU for goods and services? Procurement would like to know about possible price saving opportunities. On Procurement webpages you will find the Found It Cheaper link. Just fill in just a few bits of information and a Procurement staff member will look into the item you have found cheaper. Your interest in informing Procurement about possible savings is appreciated. Thank you.

January 22, 2016

Be Aware of "Toner-Phoner" Scam

There have been instances of NYU departments being contacted by unauthorized companies selling toner for photocopiers, fax machines and printers. This is a scam. These companies are not authorized suppliers for the University. Their prices are inflated, misrepresent the price of the supplies as a discounted price, deliver an inferior product, ship short (or not at all) and invoice for the full amount. These firms often claim to represent the manufacturer of the equipment/supplies and act as if they are familiar with the equipment in your office.

Please do not order any supplies from these telemarketing companies. These supplies should be obtained through Staples on i-Buy NYU. In addition, copier supplies are included as part of your copier agreement under the University's master copier agreement with TGI. If you have any questions, please contact Procurement at askfinancelink@nyu.edu.  

January 22, 2016