Payment Forms & Resources
i-Buy NYU Payment Forms
To use i-Buy NYU, log in to NYU Home, search for the Buying and Paying channel in the Work tab, and click on the i-Buy NYU link.
Payment forms for businesses and individuals have been migrated to multiple forms hosted on i-Buy NYU, the University's system for procuring goods and services and paying suppliers.
Payment forms for the following services are available on i-Buy NYU:
Guest Travel / Reimbursable Expenses
To be used to reimburse out of pocket expenses incurred by guests of NYU for meals, travel, lodging, and cab fare.
Honoraria & Limited Engagement
To be used to accommodate engagements for speaker fees and honoraria, as well as, additional expenses including meals, travel, lodging, cab fare, and alcohol.
- New Legal Requirements for Honoraria Payments
The Requestor must submit the Honoraria/Limited Engagement Form in i-Buy NYU to initiate payment and attach the signed Honorarium Agreement at the “Internal Attachments” step.
To be used to pay approved NYU membership expenses only.
Non-NYU Prizes or Awards
To be used to pay for prizes and awards presented to non-NYU individuals.
Royalties & Licensing for Suppliers
To be used to pay for royalties and licensing fees due from NYU to an individual (including NYU employees).
Payments via Check
Checks held for pick-up can be picked-up from receptionist on 3rd floor of 105 East 17th Street, New York, NY, 10012. Checks not picked up within 2 weeks of notification will be mailed.
If you need a tax exempt form to send to a supplier, please contact firstname.lastname@example.org.
Please include the supplier name, address, and email address or fax number.
NYU is tax exempt in the following states: Florida; Illinois; New York; New Jersey; Massachusetts; Missouri; and the District of Columbia.
FIN 001: The Fundamentals of Business Expenses
Open FIN 001: The Fundamentals of Business Expenses in iLearn (NYUHome login required)
This tutorial is an overview of New York University's standardized Travel and Expense Policy. It summarizes which types of expenses are permissible and non-permissible under University policy. For an in-depth look at the expenses for business travel, please refer to FIN 002: All About Business Travel.
Who should take this course: Anyone who would like a summary of the NYU standardized Travel and Expense Policy or users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses.
FIN 002: All About Business Travel
Open FIN 002: All About Business Travel in iLearn (NYUHome login required)
This tutorial is an overview of New York University's standardized Travel and Expenses Policy as it pertains to business travel. It will summarize which types of expenses during business travel are permissible and non-permissible under University policy.
Who should take this course: Anyone who would like a summary of the NYU standardized Travel and Expenses Policy as it pertains to business travel or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses related to travel.
PUR 007: i-Buy NYU Key Features and Functionality
Open PUR 007: i-Buy NYU Key Features and Functionality in iLearn (NYUHome login required)
This course provides a brief overview of the following key processes within i-Buy NYU:
- Customizing Profile and Setting Favorites
- Requesting a New Supplier
- Submitting Non-Catalog Order
- Creating Standing Orders
- Submitting Catalog/Punch-out Orders
- Receiving Goods and Services
- Approving a Requisition
- Returning/Rejecting Requisition
- Change Orders
- Searching Documents
Course Duration: 54 minutes.