Payment Forms & Resources

Forms for NYU Students

Student expense reimbursements and other payments (e.g. awards, gifts) are now online. Please review our tip sheet that answers frequently asked questions (FAQs).

If you are a student, please visit Bursar Student Reimbursements.

i-Buy NYU Payment Forms

To use i-Buy NYU, log in to NYU Home, search for the Buying and Paying channel in the Work tab, and click on the i-Buy NYU link.

Graphic of i-Buy NYU hand shaking icon with words “i-Buy NYU”

Payment forms for businesses and individuals have been migrated to multiple forms hosted on i-Buy NYU, the University's system for procuring goods and services and paying suppliers.

Payment forms for the following services are available on i-Buy NYU:

Guest Travel / Reimbursable Expenses

To be used to reimburse out of pocket expenses incurred by guests of NYU for meals, travel, lodging, and cab fare.

Honoraria & Limited Engagement

To be used to accommodate engagements for speaker fees and honoraria, as well as, additional expenses including meals, travel, lodging, cab fare, and alcohol.

New Legal Requirements for Honoraria Payments
The Requestor must submit the Honoraria/Limited Engagement Form in i-Buy NYU to initiate payment and attach the signed Honorarium Agreement at the “Internal Attachments” step.

Memberships

To be used to pay approved NYU membership expenses only.

Non-NYU Prizes or Awards

To be used to pay for prizes and awards presented to non-NYU individuals.

Royalties & Licensing for Suppliers

To be used to pay for royalties and licensing fees due from NYU to an individual (including NYU employees).

Payments via Check

Checks held for pick-up can be picked-up from receptionist on 3rd floor of 105 East 17th Street, New York, NY, 10012. Checks not picked up within 2 weeks of notification will be mailed.

NYU Tax-Exempt Form

If you need a tax exempt form to send to a supplier, please contact askfinancelink@nyu.edu.

Please include the supplier name, address, and email address or fax number.

NYU is tax exempt in the following states: Florida; Illinois; New York; New Jersey; Massachusetts; Missouri; and the District of Columbia.

Related Training

FIN 001: The Fundamentals of Business Expenses

Open FIN 001: The Fundamentals of Business Expenses in iLearn (NYUHome login required)

This tutorial is an overview of New York University's standardized Travel and Expense Policy. It summarizes which types of expenses are permissible and non-permissible under University policy. For an in-depth look at the expenses for business travel, please refer to FIN 002: All About Business Travel.

Who should take this course: Anyone who would like a summary of the NYU standardized Travel and Expense Policy or users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses.

FIN 002: All About Business Travel

Open FIN 002: All About Business Travel in iLearn (NYUHome login required)

This tutorial is an overview of New York University's standardized Travel and Expenses Policy as it pertains to business travel. It will summarize which types of expenses during business travel are permissible and non-permissible under University policy.

Who should take this course: Anyone who would like a summary of the NYU standardized Travel and Expenses Policy as it pertains to business travel or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses related to travel.

PUR 007: i-Buy NYU Key Features and Functionality

Open PUR 007: i-Buy NYU Key Features and Functionality in iLearn (NYUHome login required)

This course provides a brief overview of the following key processes within i-Buy NYU:

Customizing Profile and Setting Favorites
Requesting a New Supplier
Submitting Non-Catalog Order
Creating Standing Orders
Submitting Catalog/Punch-out Orders
Receiving Goods and Services
Approving a Requisition
Returning/Rejecting Requisition
Change Orders
Searching Documents

Course Duration: 54 minutes.

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