Employee Reimbursement, Advances & Reconciliation

Effective May 24th, when you request an expense reimbursement or cash advance by using AP Workflow, it will pull your name, address and banking information from PeopleSync (Workday).
To avoid delays in your next expense reimbursement or advance, you must update your contact and/or banking information in PeopleSync.

AP Workflow

AP Workflow is a web-based service that allows NYU employees to process and track requests for reimbursements and cash advances. All NYU employees can access AP Workflow via the Work tab of NYUHome.

If you are a student, please visit Bursar Student Reimbursements.

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Training Courses

FIN 001: The Fundamentals of Business Expenses

Open FIN 001: The Fundamentals of Business Expenses in iLearn (NYUHome login required)

This tutorial is an overview of New York University's standardized Business Expenses Policy. It will summarize which types of expenses are permissible and non-permissible under University policy.

When taken in conjunction with FIN 002, this course is intended to give AP Workflow users guidance on when it is appropriate and permissible to request reimbursement or request an advance for business expenses.

Who should take this course: Anyone who would like a summary of the NYU standardized Business Expenses Policy or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses.

Course Duration: 14 minutes

FIN 002: All About Business Travel

Open FIN 002: All About Business Travel in iLearn (NYUHome login required)

This tutorial is an overview of New York University's standardized Business Expenses Policy as it pertains to business travel. It will summarize which types of expenses during business travel are permissible and non-permissible under University policy.

When taken in conjunction with FIN 001, this course is intended to give AP Workflow users guidance on when it is appropriate and permissible to request reimbursement or request an advance for business expenses during travel.

Who should take this course: Anyone who would like a summary of the NYU standardized Business Expenses Policy as it pertains to business travel or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses related to travel.

Course Duration: 15 Minutes.

FIN 003: All About AP Workflow

Open FIN 003: All About AP Workflow in iLearn (NYUHome login required)

This online course gives users an introduction to AP Workflow: it will answer the question: "What is AP Workflow?"; it will illustrate the key features of AP Workflow; it will explain the roles and responsibilities of AP Workflow users; and it will guide you step-by-step through requesting a reimbursement or an advance, reconciling an advance, setting up out-of-office routing, and searching for a request. At the end of the course, you will find a frequently asked questions section that you can browse at your own pace, contact information, and resources.

It is recommended that users review courses FIN 001 and FIN 002 prior to taking this course.

Who should take this course: Anyone with AP Workflow access who would like to review the basic functionality of this application.

Course Duration: 45 minutes for all 7 modules.

Employee Reimbursement, Advances & Reconciliation

AP Workflow

Seeking Reimbursement or an Advance but you are not an NYU Employee?

Related Resources

Tip Sheets

Training Courses