Frequently Asked Questions

Illustration of computers and electronics

We've compiled a list of some of the most frequently asked questions about Asset Management at NYU.

Barcode Identification

NYU Barcode Scanner

The barcode shown is our current barcode identification tag.

Tagging and Inventory of New Equipment

Inventory Illustration

Purpose

  • Record and tag new capital equipment acquired by the University
  • Satisfy government requirements for reporting of assets
  • Provide accurate capital equipment inventory reporting for all departments

Notification

Asset Management is notified of capital equipment acquisitions via:

  • Purchasing Services (Purchase Order)
  • Treasurer’s Office (donations)
  • Government Agencies (title transfers)
  • Asset Management Staff (when inventorying untagged capital equipment)

Fabricated Equipment

Fabricated equipment is assembled on NYU premises (i.e. laboratory) from components valued less than $5,000.00. Fabricated items are considered capital equipment when expenses total $5,000.00 or more and the final product has a useful life of at least one-year. Asset Management must be notified of all fabricated equipment.

Tagging

Asset Management staff locate and affix an inventory barcode tag to each piece of capital equipment, recording the physical location and providing a detailed description of each item.

Inventory

Asset Management staff prepare detailed equipment acquisition records for all items tagged and the inventory database is updated accordingly. These acquisition records consist of NYU inventory number, purchase order number, building name, room name, manufacturer, serial number, model number, description, date purchased, and cost.

Request for Tagging

Departments that need to have capital equipment tagged can contact Asset Management at 212-998-1040 or email asset.management@nyu.edu to schedule an appointment with a staff member.

Tag by Mail

Occasionally, capital equipment is located off-campus (i.e. a faculty member’s home). An Asset Management staff member will contact the individual to confirm receipt of the item. Asset Management will fill out an Off-Campus Inventory Form including the recipient’s name, address, phone number, item description, etc.

This form will then be sent to the individual along with a copy of supporting documents (i.e. Purchase Order) and an inventory barcode tag. Asset Management requests that the form be signed by the recipient confirming that the tag has been affixed to the item. The form is then returned to Asset Management.