Accounting & Reporting
Financial Accounting and Reporting at NYU
The primary goal of accounting is to present financial data in a logical and meaningful way to provide anyone with the ability to evaluate how the organization is performing. For NYU, this could include the President, Faculty, Students, Donors, Staff, Alumni, New York City, the Federal Government and the Global community.
Accounting also impacts when a transaction will be shown on a report, and what must happen in order for a transaction to be considered reportable. Knowing why reports are organized a certain way, and what drives the numbers that are shown on the reports, will help increase the effectiveness of using and interpreting the reports.
Chartfield Maintenance Application (CFM)
Chartfield Maintenance is an application with forms and workflows that automates and streamlines all requests for creating, modifying, and inactivating chartfield segments (Account, Org, Program, Project) in FAME. The application includes built-in review and approval flows. Additionally, requests are easily searched and tracked in both ServiceLink and the Chartfield Maintenance application.
- To request access: email AskFinancelink@nyu.edu
- Chartfield Maintenance FAQs
- Chartfield Maintenance Presentation
Journal Entry Management System (JEMS)
The Journal Entry Management System (JEMS) was developed through a collaboration between the Office of the Controller and NYU IT to improve the internal controls relating to the creation, approval, and validation of "Actuals" journal entries posted in the University's general ledger (FAME).
- JEMS Access Form (requires NYUHome login)
A JEMS User Guide is available in the "Help" section of the "JEMS" application.
Financial Aid Item Type Request Form
The Financial Aid Item Type is required to award students in the Student Information System (SIS). Fiscal Officers and other designated submitters may request new financial aid item types or request a change to the description, the chartfield, and both for an existing item type.
- Financial Aid Item Type Request Form in ServiceLink (NYUHome login required)
- School Process Documentation
- Support and FAQs
- Fund Contact List
If you have questions about the Item Type Request Form, please contact email@example.com.
- Chartfield Access Authorization Form (requires NYUHome login)
- Journal Entry Management System (JEMS) Access Form (requires NYUHome login)
- Request To Establish A Fund 20 Project (MDP1000) (Instructions for Completing Form MDP1000)
- Submit Cash Claims Form
The Account Lookup Tool has been moved to Tableau. For access, please email firstname.lastname@example.org
Petty Cash Forms
Please review the Petty Cash Policy before using forms
Guidelines for Accounting and Reconciliation
Guidelines for Accounting and Reconciliation (Google Doc)
FIN 106: Journal Entry Management System (JEMS) User's Guide
Open FIN 106: Journal Entry Management System (JEMS) in iLearn (NYUHome login required)
This tutorial provides a step-by-step users' guide for the Journal Entry Management System (JEMS). It covers the following topics: getting access and logging in to JEMS, preparing a journal entry, the approval process and submission to FAME, and searching for a journal entry.
Who should take this course: Anyone with financial functions who needs to use JEMS to make a journal entry.
Course Duration: 15 minutes.
FIN 108: Chart of Accounts (WSQ)
Open FIN 108: Chart of Accounts in iLearn (NYUHome login required)
This tutorial is a general overview of the New York University’s chart of accounts. It is designed to provide basic information on the University’s accounting structure to assist in the accurate recording of financial transactions in the University’s financial system.
Who should take this course: Anyone with financial functions who uses Brio to run the standard financial reports.
Course Duration: 7 minutes
FIN 111: The ABCs of Transfer Accounts
Open FIN 111: The ABCs of Transfer Accounts in iLearn (NYUHome login required)
This tutorial is designed to help you understand the appropriate use of transfer accounts; the basics of transfer accounting; and how to choose the correct transfer accounts. It will introduce you to the online transfer account tools.
It is strongly recommended that you take FIN 108: Chart of Accounts as a prerequisite to this course.
Course Duration: 5 minutes.