PeopleSync Organization Support Roles

While all employees will have access to PeopleSync, only employees with "Organization Support Roles" (the roles listed below) will have the ability to perform HR and Payroll-related transactions in the system.

One employee can have multiple roles in PeopleSync. For example, an employee can be both an HR Partner and HR Analyst.
Multiple employees from the same organization can fill the same role in PeopleSync. For example, there can be multiple people in the HR Analyst role in one school or unit.

PeopleSync Roles

ROLE Name of role in PeopleSync	DESCRIPTION Brief description of the role of responsibilities	TRANSACTIONS Examples of the types of transactions the role perform in PeopleSync
Absence Partner	The Absence Partner is responsible for initiating transactions related to employee leave in PeopleSync	Initiate Place Employee on Leave Return Employee from Leave
Academic Initiator	The Academic Initiator role is used to initiate Academic Appointments Appointments are used to track tenure and tenure eligibility Transactions initiated by the Academic Initiator are approved centrally by the Academic Partner role. Note: Security Partners should assign the Academic Initiator to both* the sup org and the academic unit.*	Initiate Add/End/Edit Academic Appointment
Academic Partner	The academic partner is already assigned to Office of Academic Appointments by PeopleLink. Schools and Units do not need to assign this role.	Initiate and Approve Academic Appointment
Additional Compensation Partner	The Additional Compensation Partner is responsible for initiating transactions related to additional comp, including: Activity Pay Additional Jobs Costing Allocations	Initate Manage Activity Pay Assignments Add Additional Jobs End Additional Jobs Assign Costing Allocation Change Organization Assignments
Budget Office Analyst	The Budget Office Analyst is responsible for approving compensation and budget related events. Note: This role has already been assigned to sup orgs on behalf of schools by PeopleLink. Contact PeopleLink if you have questions.	Approve Ad hoc Payments Change to default compensation to an open position or headcount group Change to costing allocations/chartfield on Organization Assignment page Override Budget Checks Create New Position
Costing Allocation Partner	The Costing Allocation Partner has visibility permission that is the same as the Finance Executive Costing Allocation Partner however can only initiate or approve costing allocation transactions. Note: This is commonly assigned in conjunction with the Payroll Adjustment Partner role.	Initiate and Approve Costing allocations
Finance Executive	The Finance Executive role is predominately used for approvals of salary and costing, related to employees in a supervisory org Finance Officers will usually have the Finance Executive role	Initiate Assign Costing Allocation Change Organization Assignments Approve Create Position Hire
HR Analyst	The HR Analyst role is used to initiate high- volume transactions HR Partner approval is required for transactions that involve compensation initiated by HR Analyst The same individual can fill HR Analyst and HR Partner, if desired	Initiate: Create Position* Job Requisition Hire* Request Compensation Change* Add Additional Job* End Additional Job* Switch Primary Job* Terminate* Assign PeopleSync Role** Change Contact Information Change Legal Name Assign Costing Allocation* Change Organization Assignments

* Indicates
HR Partner Approval Required
** Indicates HR Executive
Approval Required

ROLE Name of role in PeopleSync	DESCRIPTION Brief description of the role responsibilities	TRANSACTIONS Examples of the types of transactions the role performs in PeopleSync
HR Contact for Integrations (Primary) and HR Contact for Integrations (Secondary)	These roles are typically assigned to the HRO at the School or an HR Partner at the Unit Level. These are not transactional roles. They function as the defult contact(s) for system related issues and are referenced by systems administrators at NYU. Typically the same person holds both roles but you may select two different contacts. Note: These roles are used by our integrations with Liberty Mutual for Leave Management. If your leaves transactions are managed by PeopleLink, you should not change these roles.
HR Executives	The HR Executive is responsible for approving role assignments (i.e. approving the transaction to give a new HR employee the "HR Analyst" role so he/she can transact in PeopleSync)	Approve Assign PeopleSync Role
HR Partner	The HR Partner Role is the most common transactional role in PeopleSync HROs will have the HR Partner role A school/unit may have multiple HR Partners, if specific individuals support certain employee types The HR Partner is responsible for approving transactions submitted at the department level by the HR Analyst, and can also initate many transactions HR Partners have the most access to view and transact on employees; they can only see those they support within their supervisory org via primary or additional job	Initiate Create Position Job Requisition Hire Change Job Request Compensation Change Manage Activity Pay Assignments Add Additional Job End Additional Job Switch Primary Job Terminate Assign PeopleSync Role Change Contact Information Change Personal Information Change Legal Name Assign Costing Allocation Change Organization Assignments Approve Create Position Hire Request Compensation Change Add Additional Job Terminate Change Legal Name Assign Costing Allocation
HR Reporting Analyst	The HR Reporting Analyst does not transact in PeopleSync, but has visibility into employee's within their Supervisory Organization and the ability to run HR-related reports in the system
I-9 Partner	The I-9 Partner role is responsible for verifying I-9 documents during the onboarding process	Initiate Edit Government IDs Approval Edit Government IDs Complete I-9 Form
Merit Approvers	The Merit Approver is responsible for approving the distribution submitted by the Merit Partner during AMI There may be multiple levels of approval by school or unit. To accommodate this, you can assign multiple Merit Approvers (i.e. Merit Approver 1, Merit Approver 2, etc.) in PeopleSync	Approve Propose Employee Merit Award
Merit Partner	The Merit Partner is responsible for distributing the pool during AMI The Merit Partner may be HRO or may vary by school, unit, department	Initiate Propose Employee Merit Award
myTime Access	This role provides access to myTime to view, modify and approve time sheets (TS). This role is rypically granted to an HRO, HR Administrators or Payroll Administrators. It grants overall access to employee time sheets for TS exception, off cycle payment, and auditing purposes. Note: The role should not be confused with Time Sheet Approver (TSA) and Time Off Approver (TOA).
Payroll Adjustment Partner	The Payroll Adjustment Partner can initiate payroll accounting adjustments. Note: The user must also have an HR Partner, Finance or Costing Allocation Partner role in order to process these types of transactions.	Initiate Payroll accounting adjustments
Security Partner	The Security Partner is responsible for initiating role assignments in PeopleSync (i.e. initiating the transaction to give a new HR employee the "HR Analyst" role so he/she can transact in PeopleSync	Initiate Assign PeopleSync Role
UDW+ Reporting Other UDW+ Roles	This role grants access to UDW+ dashboards These roles control the type of information that a user can view For more information on UDW+ review the following:

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Non-Organization Support Roles These roles are built into the PeopleSync system but do not drive the ability to perform HR or Payroll-related transactions

ROLE Name of Role in People Sync	DESCRIPTION Brief description for the role of responsibilities
Manager	Employees are designated as Managers of Supervisory Organizations (sub org) in People Sync. The Manager role in PeopleSync may not reflect an employee's actual manager who oversees their day to day activities, but rather is designated to the person who oversees the entire Supervisory Organization. The manager's name is desplayed in PeopleSync after the sub org name. Example: PeopleSync University (WS1111) (Doe, John) Note: Managers are assigned to sup organizations by submitting a ticket to PeopleLink.
Manager View Compensation	This role is granted in addition to the Manager role and gives the manager visibility into compensation. Note: This provides access to compensation dataq for their direct reports and any employees in subordinate organizations.
Interfolio Access	For access to Interfolio, NYU's applicant tracking system for Faculty, first request access through your School's Interfolio Administrator. Next contact PeopleLink for access to the Interfolio login link on NYU Home.
iCims HRO Recruiter	For access to iCims NYU's the applicant tracking system for Administrative/Professional and Staff positions, contact PeopleLink.

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