Commuter, FSAs, Dependent Coverage FAQs
I have a WageWorks Commuter or Parking Credit Card. What if I’m switching my means of commuting to work? For example, driving instead of taking mass transit.
Please contact the HealthEquity|WageWorks Member Services team at 866-735-8195. They will review your circumstances, and if you are a full-time employee and qualify, your pre-tax balance can be credited to your account to be used for future transit or parking orders. Any post tax dollars included in your balance will be returned directly to you. For example, if you have a $200 balance on your WageWorks Commuter Credit Card, once the funds are converted to credits to your account, you can use the $200 credit to load a Parking Credit Card for an upcoming month.
Please note, if your balance is converted to credits on your account, any future orders will be deducted from the credit (up to $270/month) thus offsetting the deduction from your paychecks until the credit is depleted.
I have a WageWorks Commuter Card for parking or transit, and I have balance with post-tax funds. Can those post tax funds be refunded to me?
Yes, you can contact HealthEquity|WageWorks and request your post-tax balance be refunded. Your monies can be returned either as a direct deposit or physical check. Per IRS regulations, pre-tax funds cannot be refunded. Please note, this refund option is only available if the post-tax funds are on the commuter parking or transit card.
I understand WageWorks has several ways to pay for mass transit expenses. What are they?
- Buy My Pass: Tell WageWorks which pass you want to buy from which transit or vanpool agency and it will be delivered to your home.
- Smartcards: WageWorks loads contributions directly onto Transit Agency smartcards where available.
- WageWorks Commuter Card: Works at points of purchase such as ticket machines/windows that accept MasterCard® credit cards.
WageWorks also offers three ways to pay for parking:
- Pay My Parking: Tell us how much and when to pay your parking garage and we'll send a check directly from your account.
- Pay Me Back: Pay to park and then get reimbursed via check or direct deposit
- WageWorks Parking Card: Works at parking providers who accept MasterCard® credit cards.
What are eligibile commuting expenses?
Only parking and mass transit costs incurred by you in connection with travel between your residence and your work place are eligible. Examples of eligible expenses include:
- Mass transit fares, including tickets, passes, tokens, vouchers or other fares for riding buses, trains, Para-transit vans or other mass transportation vehicles;
- Official vanpool* fees;
- Parking fees at or near your work place; or
- Parking fees at a location from which you commute to your work place via mass transportation or a carpool (ex: park-and-ride lot).
*Vanpool is defined as a vehicle with seating for 6 or more adult passengers, excluding driver; 80% of mileage is to transport employees and 50% of seating capacity used for employee transport.
Can’t WageWorks just open an account for me?
Since WageWorks offers a variety of monthly commuter choices, you must open an account and tell WageWorks how to fulfill for your qualified transit and/or parking expense requests.
What is a Smart Card?
A Smart Card is a plastic, credit card size card with an imbedded chip imbedded that stores cash or fare balances. Banks have used them for some time for their credit card holders and now New Jersey transit riders can use their SmartLink SM cards at all of their 13 PATH station entrances. The logic of the card is similar to E-ZPass and all you do is swipe the card at the turnstile. It is so strong, it can read your account even through a leather wallet or handbag. This also helps keep your wallet or bag safe since you don’t have to remove your smart card to use it. New York’s MTA is working on a similar project and WageWorks will let us know when that becomes available.
How can I buy a Smart Card through WageWorks?
The SmartLink cards can be purchased through WageWorks. You can elect a WageWorks commuter debit card and use it to fund your SmartLink card.
How do I find the transit agencies in my area?
To review the transit agencies in your area, please go to the WageWorks home page and follow the instructions for first-time user. Once logged into your account, go to the Commuter Tab, Select "Place Commuter Order" under the "Manage My Account" section, then click on the "Transportation" button to review your options.
I live in University housing and park my car in a University subsidized parking garage for use on weekends and holidays. Am I eligible for a reimbursement of my parking expenses?
No. The following is a partial list of ineligible expenses for reimbursement under a commuter spending account: Tolls; Traffic tickets; Fuel; Mileage or other costs you incur in operating a vehicle; Taxis; Payments to a fellow participant in a carpool or to a friend who drives you to work; Parking at your personal residence; Parking at your spouse's place of work; Parking at a mall or similar location where you stop on your drive to or from your place of work; Costs that have been or will be paid by your employer, such as for a business trip; and Parking at an airport for taking an airplane to work.
I ride the Long Island Railroad (LIRR) and use their “Mail-n-Ride” program for both my train pass and my MetroCard. How do I avoid receiving two passes – one from the LIRR and one from WageWorks?
You will not need to do anything. WageWorks coordinates elections with the Long Island Railroad’s Mail-n-Ride program to ensure that participants do not receive multiple orders. At the time you make your election, you will provide specific information about your mail-n-ride account. Payment to your account (partial or full) will be made from WageWorks directly to LIRR. You will continue to receive your ticket via the mail-n-ride program. NOTE: Elections for the Long Island Railroad (and MetroNorth Railroad) mail-n-ride program must be completed by the 4th of the month. This is regardless of the deadline of your employer.
Can I get my transit pass/commuter cards automatically without having to come back to the Commuter Spending Account Web site every month?
Yes. By selecting Every Month when you configure your transit selection, you will automatically receive your transit pass/commuter cards and you will not need to come back to the Commuter Spending Account unless you wish to make a change to the monthly frequency or to the type of pass.
What if I get a reduced fare MetroCard? Will that be an option with WageWorks?
Yes, WageWorks offers the sale of reduced fare MetroCards on their site. Or you can sign up to load funds onto a WageWorks commuter card to purchase your reduced fare MetroCard directly from the transit agency.
Will this new program work if I buy a Senior Discount MetroCard?
Yes, you can sign up to load funds onto a WageWorks commuter card to purchase your Senior Discount MetroCard directly from the transit agency.
What if my monthly expenses are over the IRS limit? How will that work?
If your monthly transit expenses exceed the IRS pre-tax limits, we will deduct the maximum before tax benefit from your paycheck. Any remaining balances will be deducted from your pay check as an after tax deduction. This gives you the convenience of paying the full cost of your commute by convenient payroll deductions with no outlay of cash by you.
What if my transit pass gets lost in the mail?
WageWorks makes every effort to ensure that passes are mailed out in time so they can be received by the first of the benefit month. If you do not receive your order by the first of the benefit month, please contact WageWorks within the first three business days of the month. You will be instructed to purchase your exact order directly from your public transportation or vanpool service and will be provided with a Special Handling Form with which you can request reimbursement. The Special Handling Form must be received no later than the 10th of the benefit month to be accepted for reimbursement up to the cost of your regular WageWorks monthly order. There is a lifetime maximum of two replacement cards.
Are the transit passes I order through WageWorks insured?
No, they are not insured the way some transit authorities insure transit passes purchased by using a debit or credit card. However, if you don’t receive your pass by the first of the month you should call WageWorks who will tell you how to replace the card. If you lose the card during the month you use it, there is no insurance to replace it. If this is a concern, you may use the WageWorks commuter card to purchase an unlimited MetroCard to benefit from the MTA’s insurance policy. Rather than delivery of the pass each month to your home, you will need to purchase the pass directly from the MTA.
I really like the idea of paying my parking provider. How do enroll in this benefit?
After logging into your WageWorks account, click on “Place Commuter Order” from the menu on the main Commuter page, and then select the Parking option. Choose “I have contracted a space and pay a monthly fee to part there throughout the month.” The site will return a list of parking providers in your area. Choose your provider from the menu.* Confirm your garage’s information, input your monthly expense and parking garage account number, and then complete your order. Remember to cancel your existing parking deduction if you already have one.
*This should pull up your garage’s information. If it does not, there is a link that will take you to a page where you can manually input your garage’s information.
How long do I have to file a “pay me back” claim?
You have six months from the end of the month to file claims for reimbursement from your Pay Me Back account. Be sure to check the deadline for each benefit month on the Account Activity page for this account. If you have a balance remaining after the deadline, you will receive a credit in that amount which will automatically be applied toward your next Commuter deduction. For transit, a benefit month is defined as the month in which the transit pass is useable. For parking, it is the month in which you can actually park.
Flexible Spending Accounts (FSAs)
What are Flexible Spending Accounts?
NYU's Flexible Spending Accounts (FSAs), administered by WageWorks, allow you to set aside money on a pre-tax basis, to pay for eligible health care or dependent care expenses.
There are two different types of FSAs:
- Health Care FSA: used to reimburse out-of-pocket medical expenses for you and your eligible dependent(s).
- Dependent Care FSA: used to reimburse expenses related to the care of eligible dependents in order for you and your spouse (if you are married) to work. You are also eligible to use the account if your spouse is a full-time student, is disabled, or is actively seeking work. Note: Health care (medical) expenses for a dependent are not reimbursable from a Dependent Care FSA.
The amount you set aside is placed in the type of account (health care or dependent care) that you choose to open. You can then reimburse yourself for eligible expenses you incur during the calendar year, up to the lesser of the amount deducted from your paycheck or the allowable maximum.
Keep in mind that contributions for an FSA are taken out of your paycheck before taxes are applied, reducing your taxable income and your take-home pay.
What expenses are eligible for tax-free reimbursement from a Health Care FSA?
The Health Care FSA can be used for out-of-pocket health care expenses incurred by you or your eligible dependents.
To be eligible for tax-free reimbursement from your Health Care FSA, expenses cannot be covered by any other benefit plan. In general, expenses that are eligible for reimbursement are medical, dental, and vision expenses incurred for the diagnosis, treatment, cure or prevention of disease, a physical or mental condition, or an injury.
Examples of ineligible expenses: Any amount that is eligible for reimbursement from another source, such as other insurance or Medicare; expenses for which you take an itemized deduction on your federal income tax return; personal care items, cosmetic services and supplies, including hair transplants, cosmetic orthodontia, liposuction, or other cosmetic surgery; weight reduction programs for general health; marriage/family counseling.
What expenses are eligible for tax-free reimbursement from a Dependent Care FSA?
The Dependent Care FSA can be used to pay for eligible daycare expenses for a dependent under age 13, in order for you and your spouse (if you are married) to work. You are also eligible to use the account if your spouse is a full-time student, is disabled, or is actively seeking work.
Examples of eligible expenses include: Care at a day care center with six or more children that meets state and local regulations, babysitters (over age 19), nursery school expenses for the care of a child under age six, and before- and after-school programs.
You also can use the dependent care spending account for eldercare, provided you are responsible for at least 50-percent of the support of the elderly parent, or any person living with you, who is physically or mentally incapable of self-care and this person is noted on your income tax statements as a legal dependent.
Examples of ineligible expenses: Educational expenses (kindergarten or higher), overnight camp, round-the-clock nursing home care, transportation to and from a dependent care location, services provided by your spouse or a person you claim as a dependent on your income tax return, and expenses that are not work-related.
Note: Health Care (medical) expenses for a dependent are not reimbursable from a Dependent Care FSA.
When can I enroll in an FSA?
Each fall, during the designated Annual Enrollment Period, you will have an opportunity to enroll in a Health Care FSA and/or a Dependent Care FSA. FSA elections made during Annual Enrollment become effective on January 1 of the following year.
Flexible Spending Account (FSA) elections do not "roll over" from year to year. Therefore, if you want to participate, you must make a new election for your FSA every year, even if you want to contribute the same amount.
Special Health Care FSA Mid-Year Enrollment Opportunity for 2021:
For the 2021 plan year, new elections or election changes to a HCFSA can be made without evidence of a qualifying life event. Beginning on April 1, 2021, you may enroll in a HCFSA. Your coverage effective date will be the date you submit your enrollment in the Benefits Resource Center. Please note you may only submit claims for reimbursement of expenses incurred on or after your coverage effective date. The minimum annual election is $120 and the maximum election is $2,750. Elections will be pro-rated and deducted from the remaining 2021 paychecks.
Can I change my election or stop contributing money to my FSA at any time during the year?
For the 2021 plan year there is a Special Health Care FSA Mid-Year Enrollment Opportunity beginning on April 1, 2021. New elections or election changes to a HCFSA can be made without evidence of a qualifying life event. Contribution changes are prospective; no retroactive changes are permitted. Elections cannot be reduced to an amount less than your year-to-date contributions or reimbursements. The effective date of the change will be the date you submit your election in the Benefits Resource Center. A change submitted to decrease a current HCFSA election will be in a pending status until reviewed and approved by PeopleLink.
To enter or make changes to a HCFSA, login to NYUHome, select the Work page, and choose Go on the Benefits Resource Center card, then navigate to the Report a Qualifying Change card, select Declare an Event, and choose Change to Health Care FSA Election.
At the end of the year, if there is unused money in my Health Care FSA, do I get to keep it?
HCFSAs are ordinarily subject to an IRS “use it or lose it” rule that requires unused DCFSA balances at the end of a plan year to be forfeited and permits a maximum of $550 unused HCFSA funds to be carried over into the following plan year.
The Consolidated Appropriations Act allows for all unused HCFSA and DCFSA funds from plan years 2020 and 2021 to automatically carry over to the following plan year.
Even if you did not re-enroll in a HCFSA for 2021, you will still be able to use the funds remaining in your account from 2020. Carryover funds from 2020 will be posted to participant accounts on or about April 15, 2021.
Can I transfer money from my Dependent Care FSA to my Health Care FSA, or vice versa?
No. The Health Care FSA and the Dependent Care FSA are two separate plans. IRS regulations do not allow you to transfer money between these two accounts.
If you are unsure of how much to save, be conservative.
When can I get a reimbursement from my FSA?
You may file a claim for reimbursement as soon as you have "incurred" a qualified expense. Out-of-pocket expenses under any of the medical plans, the Caremark Prescription benefit, and the NYU Dental Plan administered by MetLife will be automatically submitted to your FSA for reimbursement.
Remember that according to IRS guidelines, a qualified expense is "incurred" at the time the service is provided, not when you are billed or when you actually pay for the service. This is important to note when filing claims at the end of a calendar year.
- For Health Care FSA Expenses: When you submit an FSA claim for health care expenses, you will be reimbursed for your claim, up to the full amount of your annual election, regardless of the amount of money that has been deposited into your account.
- For Dependent FSA Expenses: You can reimburse yourself on a monthly basis for dependent care expenses incurred during the calendar year, up to the amount available in your account. If you submit a claim for more than the balance in your FSA, you will only be reimbursed for the amount of money available in your account at that time. The remainder of your claim will be held for reimbursement once future contributions are deposited into your account.
What are the filing deadlines for the FSA accounts?
The deadline for submitting claims for your prior year's FSA expenses to WageWorks is March 31.
How can I file a claim for reimbursement from my FSA?
For health care FSA: WageWorks will issue a debit card that you may use at the point of service for eligible expenses. If you activate your debit card you will be able to use it at any provider when you have services that result in you paying out of pocket (i.e., a copayment at the doctor or pharmacy). The amount you charge using the debit card will automatically reduce from the annual election amount.
The debit card should not be used in the case where you do not know your exact out of pocket costs (i.e., using an out of network doctor). In that type of situation, you should pay out of pocket as required. When the claim is processed by your carrier, you will receive an Explanation of Benefits (EOB) that will clearly show what your out of pocket cost is. You may then submit that EOB statement along with a claim form to Wageworks. Wageworks will then reimburse you via check and the amount will be deducted from the annual election amount.
If you choose not to activate your debit card when received, your out of pocket expenses will be reimbursed via an auto rollover feature in two possible ways:
-- All medical carriers, Caremark and Metlife Dental send reports to Wageworks on a routine basis that will list all out of pocket expenses you incurred. Wageworks will reimburse you via check and deduct the amount from your annual election.
-- You may file a Wageworks Pay-Me-Back Claim form along with documentation of your expense and you will receive reimbursement via check and the amount will be deducted from your annual election.
You must choose to use the auto rollover feature or the debit card, you cannot have both systems active.
For dependent care FSA: You must first pay the facility or caregiver, and then complete a Spending Account Claim Form and send it to Wageworks. You will need to include a canceled check, a receipt or an itemized bill.
What is a "Pended Claim"?
At times, a medical or dental claim might not be processed. The claim could be "pended" for additional information, either from you or from the provider of services. If a claim is pended, it won't roll over to your FSA until it is fully processed and the amount of the charges that you are responsible for is determined.
It is very important to review your FSA account periodically to determine whether all of your medical, dental, and prescription drug claims have been processed. If any of your claims are pended, you need to be sure to take any additional steps required to properly resolve your claim.
Can I cover my spouse?
Yes, you can cover:
- your legal spouse
- your domestic partner whom you registered with the Benefits Office
If you are divorced, you cannot cover your divorced spouse.
Can I cover my domestic partner?
You can cover your opposite sex or same sex domestic partner if you:
- agree to be jointly responsible for each other's common welfare and to share financial obligations
- live together in a long-term relationship of indefinite duration
- are not related by blood to a degree of closeness which would prohibit legal marriage in the state in which you legally reside
To apply for coverage for your domestic partner, register your domestic partner with the NYU Benefits Office.
Can I cover my child?
You can cover:
- your natural child
- your stepchild
- your registered domestic partner's child
- your legally adopted child (or child placed with you for legal adoption)
- a child for whom you have been appointed legal guardian by a court of competent jurisdiction
- a child for whom you have been given temporary or permanent custody under an order issued by a court of competent jurisdiction
- a child for whom you have been appointed legal guardian by a court of competent jurisdiction or for whom you have been given temporary or permanent custody under an order issued by a court of competent jurisdiction.
For your child to be covered, he or she must be under age 26 (coverage ends at the end of the month in which age 26 is attained).
A newborn natural child is eligible for coverage at birth.
If at any time your child isn't considered a dependent child under this plan, your child's coverage will stop. (See also, "Continuation of Coverage under COBRA".)
How long can I cover my dependent child?
Generally, you can't cover your child as a dependent once your child reaches age 26. You may be able to extend coverage for your dependent child if your child was found to be physically or mentally handicapped, mentally ill, or developmentally disabled before the age of 26 and continues to be fully dependent on you for support and unmarried.
When does my dependent cease to be eligible for coverage under an NYU medical plan?
- Once your child no longer meets the requirements to be your dependent, your child's coverage will stop (See also "Continuation of Coverage under COBRA")
- at the end of the month of your divorce or revocation of your domestic partnership
- at the end of the month in which the child reaches age 26
Can I cover my disabled child after they are over age 26?
You can cover your disabled child after age 26 if the child is unmarried and fully dependent upon you for support and found to be physically or mentally handicapped, mentally ill, or developmentally disabled before the age of age 26.
Note: In order to cover your disabled child past age 26, the child's disability has to begin before the date eligibility would otherwise end and you will need to provide proof of the disability.
Can I cover my married child who is still dependent on me?
You can cover a married child as long as he or she is under age 26.
What happens if my spouse also works for the University?
You can cover your spouse as a dependent under your plan, or your spouse can cover you as their dependent, or you and your spouse can elect separate employee coverage, if eligible. Neither you nor your spouse can be covered as both an employee and a dependent under the plan.