Statement of Policy


This Policy is intended to ensure proper use of global Payment Cards issued by New York University as a payment method for certain eligible expenses. All purchases must comply with the NYU Travel and Expense Policy, and Expense Reimbursement Policy as well as applicable law and terms and conditions of the Payment Card Issuer, as well as the Cardholder Agreement in NYU Travel & Expense. It is the responsibility of everyone involved in the expense reimbursement process, from the individual initiating a transaction to the individual approving or processing requests for reimbursement in NYU Travel & Expense, to know and understand all applicable policies. See Related Policies for a list of relevant University policies, guidelines, and other documents.

To Whom the Policy Applies


The Policy applies to any member of the University community including participating Student Clubs who seek to establish, maintain, approve or conduct transactions in or through NYU Global Payment Card Program. 

Policy and Procedures


Proper use of the Payment Cards is required to ensure appropriate stewardship of University funds. This document establishes the policy for New York University’s Global Payment Card Program. This Policy will be reviewed and revised annually by the Global Payment Card team and all other relevant teams including Internal Audit, to reflect current business needs as well as any changes to related policies at the University. All permitted exceptions are noted herein.


The Global Payment Card Program provides a card product to purchase certain approved goods and services with an alternative method of payment, intended for use only when the default method of payment requires a card. The Card Program is intended to provide a method of payment primarily for low-dollar items and/or purchases that cannot be completed through a contract and purchase order process. All purchases on behalf of NYU should be made in accordance with the Purchasing Policies and Procedures Manual.


This policy supersedes the NYU Global Payment Card Policy updated in September 2021. 

Changes include:

  • T&E Cards have been added to the Bank of America card program under university liability.  They replace the legacy AMEX personal liability T&E cards.
  • NYU Travel & Expense system (SAP Concur software) has replaced BofA GRAM portal for approval and reconciliation of payment card transactions.
  • Cardholder, Approver and Card Administrator roles updated.
  • Standard card limit changes approved and prohibited purchases updated.
  • Maintenance Responsibility Section updated.


Global Payment Card Program Manager

The Global Payment Card Program Manager or team manages the Payment Card Program, including Payment Card issuance, reporting, analysis, maintenance, spot audits, compliance, and training. The role also monitors the overall performance of the program against qualitative and quantitative goals, identifies revenue and savings opportunities, validates payments, and maintains relationships with the Procurement, Accounts Payable (A/P), Financial Reporting, Tax, Legal, and Internal Audit teams to ensure that related policies are in alignment. The Global Payment Card Program team can be contacted at inbox.

Card Administrator

This role evaluates the need, recommends, and approves the issuance of the Payment Card for the Cardholders in a particular school or administrative unit via NYU Travel & Expense Concur Workflow. This role also monitors the timeliness of Payment Card reconciliation in this school or unit.

Card Approver

The individual granted the authority to review and approve (or reject) transactions that require the use of University funds. The Card Approver must be either the direct Supervisor; the DOA representative of the Cardholder’s school or unit or a delegate of that Fiscal Officer. The Card Approver reviews the Expense Report or Statement Report submitted by the Cardholder of each Payment Card in the NYU Travel & Expense system, along with the supporting comments and documentation (i.e. attached receipts), to validate that each expenditure was a business expense in accordance with the Related Policies.      

The Card Approver uses NYU Travel & Expense on a regular basis, as outlined in the Responsibilities of Card Approvers Section.  NYU Travel & Expense will alert the Card Approver with multiple automated reminders of outstanding reports requiring review.


The individual named on the Payment Card who conducts transactions using the Payment Card on behalf of and for the use of New York University and its departments and/or schools, in accordance with the Related Policies. The Cardholder is responsible for reconciling charges on the Payment Card in NYU Travel & Expense system, attaching the required supporting documentation (i.e. uploading receipts) as well as the timely submission of an Expense/Statement Report on a monthly basis.

Payment Card Bank Issuer

Bank of America is the Issuer of all Payment Cards in the NYU Global Payment Card Program. The Card Issuer processes electronic transaction authorization, fraud protection, fraud alerts, transaction details, and statements for all purchases made on the Payment Cards. 


(See NYU Global Payment Card Manual for more detail)

Card Program Manager/ Senior Card Analyst

  • Oversee Payment Card Program performance and metrics
  • Manage all aspects of client service and continuous improvement for the program
  • Review and approve/send back new card applications, exception spending requests, limit change requests, name changes and other card requests submitted via NYU Travel & Expense
  • Submit Payment Card applications to Payment Card Bank Issuer
  • Develop and monitor Policy and Procedures
  • Distribute Payment Cards to schools and units
  • Monitor and report on compliance with this Policy
  • Execute Disciplinary Actions associated with this Policy
  • Assist Internal Audit with data gathering and mining to review compliance and conduct transaction testing with other internal Policies
  • Support Internal Audit and legal investigations with data on card usage
  • Develop training material and conduct training sessions
  • Cancel Cards
  • Develop and maintain MCC groupings
  • Manage Payment Card Bank issuer relationships

Card Administrator

  • Review and approve/deny new Cardholders in Administrator’s school or unit in NYU Travel & Expense
  • Request cancellation of Payment Cards for Cardholders leaving the University OR switching departments in NYU Travel & Expense
  • Review and approve/deny limit increases and spending exceptions in NYU Travel & Expense
  • Review and approve/deny requests for access to additional MCC groupings for Cardholders via the Global Payment Card Program Manager

Card Approver

  • Review expense descriptions, receipts, other supporting documentation, and chartfields charged, as submitted by the Cardholder on a monthly Expense/Statement Report in the NYU Travel & Expense system          
  • Validating that all purchases on each monthly Expense/Statement Report are in compliance with the Related Policies listed in this Policy and the appropriate payment method was used 
  • Sending back any Expense/Statement Reports to the Cardholder where additional information is required or suspected misuse has occurred (effectively denying the monthly approval request)
  • Identify and escalate any personal transactions generated by the Cardholder to initiate and track repayment to the University
  • Request additional MCCs via the Card Administrator


  • Use NYU’s Payment Card in compliance with the d Cardholder Agreement and all Related Policies listed in this Policy
  • Reconcile all transactions on the Payment Card using NYU Travel & Expense,at least weekly, uploading supporting documentation (i.e. detailed receipts) and expense descriptions to the Expense/Statement Report as required, modifying chartfields as necessary
  • Submit a monthly Expense/Statement Report no sooner than 6 days after each calendar month-end close; all Reports must be reviewed by the Card Approver by the end of the 10th calendar day after each monthly close     
  • Dispute suspected fraudulent transactions with the Bank
  • Report fraud, lost or stolen Payment Cards directly to the Bank      
  • Whenever possible in New York State and California and Washington, DC, ensure that tax-exempt status is announced to the Merchant to avoid sales taxes on the purchase
  • Request name changes, spending limit changes, and purchase exceptions using NYU Travel & Expense

Cardholders Initiating Purchases on Behalf of Others (Alternate Card Reviewer)

This role is relevant to two populations:

  • Administrative Professionals making purchases on behalf of senior NYU employees.
  • NYU Student Clubs - Students cannot be Cardholders; therefore an alternate individual who is an NYU employee that manages purchasing and reviewing on behalf of the Student Club will be the official Cardholder. However, the Club President or delegated Club member will have the responsibilities outlined above in the Cardholder section with respect to reconciling expenditures and preparing the monthly Statement Report in GRAM for NYU Student Clubs

Payment Card Bank Issuer (Bank of America)

  • Assist Cardholder to resolve suspected fraudulent card activity, lost, or stolen Payment Cards, handling all aspects of disputes with Cardholder
  • Invoice NYU for the monthly consolidated Global Payment Card Program invoices
  • Issue Payment Cards and Card Statements as well as provide regular reconciliation feeds to NYU Travel & Expense
  • Provide customer service on a 24/7 basis
  • Retain transactions on website for 3 years

Treasurer/ Assistant Treasurer

  • Approve/deny the following in NYU Travel & Expense:
  • New card requests     
  • Exception limit increases over Policy terms     
  • Exception purchases outside of Policy terms
  • Requests for Payment Card to be enabled for cash withdrawals for NYU Global Academic Centers
  • Recommend/enforce disciplinary actions for non-compliance with Policy

Additional Procedures



Applying for a Payment Card

Any new Payment Card applicant must complete the NYU Payment Card    Application Form in NYU Travel & Expense (see NYU Global Payment Card Manual). An NYU iLearn course is mandatory training for all new card applicants. Proof of completion of the course must be attached and uploaded to the new card request in NYU Travel & Expense.


Only a full-time employee of New York University or its affiliates is eligible to receive a Payment Card with authorization from the applicable Card Administrator and Card Approver. The most common applicant profile reflects an individual that is making purchases for a school or department, or arranging travel or events for their department. Frequent travelers will also be issued a T&E card for their own individual travel and entertainment expenses.

In limited circumstances, multiple Payment Cards may be issued within a cost center. Individual employees may receive multiple Payment Cards for different purposes or cost centers within their department in limited instances. For example, Administrative Assistants responsible for several cost centers may have multiple Payment Cards.           

New card requests will be considered in NYU Travel & Expense by a series of required approvers including the Card Administrator, the Payment Card Manager, and the Treasurer.

Prospective Cardholders are required to attend a Payment Card Program training iLearn course and electronically attest to a mandatory Cardholder Agreement before obtaining the card.

Payment Card Limits

The table below describes the standard monthly and single transaction spending limits, by card type. The standard limits below are denominated in US Dollars; the card limits will be different when covered to another currency. Certain Card Administrators may set lower limits for their unit.

In limited circumstances, Cardholders may request approval from the Card Administrator to increase credit limits in increments on their Payment Card.  Higher single transaction and monthly credit limits must be formally justified and submitted via NYU Travel & Expense for review by a series of required approvers including the Card Administrator, the Payment Card Manager, and the Treasurer.  Splitting purchases of goods or services with cost greater than the Cardholder’s single transaction limit into multiple smaller charges is prohibited. 



Purchasing (P-Cards)

Travel and Entertainment (T&E Cards)

Fleet Card (US only)

Student Club Cards (US only)

Corporate Travel Account (CTA) Card

Monthly Transaction Limit Amount $10,000 $10,000 $5,000 Determined by Club's Budget Administration Representative $20,000 based on the need of Department
Single Transaction Limit Amount $2,500 $7,500 $500   N/A
Daily Transaction Limit Amount Capped by single transaction and monthly limit onlyed $7,500 $1,000  

Capped by monthly limit only

Daily Transaction Limit Number 20 N/A 3   N/A
Cash Advance Limits (ONLY WITH INDIVIDUAL APPROVAL FOR CASH ACCESS) Determined by Treasurer / Assistant Treasurer N/A N/A N/A N/A



General Payment Card Guidelines

Payment Cards are issued to NYU employees that make business-related purchases, business travel or arrange group travel or events on behalf of New York University.

Payment Cards are university liability cards issued in an employee's name. Student Club Cards and Fleet Cards are exceptions to this guideline as those are departmental cards. In these programs, the card may be issued to a Club, a designated Public Safety Representative or a Department. Payment Cards should only be used for NYU business-related purchases. The Cardholder named on the Payment Card is the ONLY person authorized to use the Payment Card or account number. The Cardholder may process authorized purchases for other members of the department with the exception of. T&E Cards which are only to be used for travel and entertainment expenses of the individual Cardholder - CTA cards should be used to book travel on behalf of others.

Utilization of Card:

The Cardholder is responsible for each transaction on the Payment Card and must keep the Payment Card in a secure location at all times. A Cardholder may only use a Payment Card for valid NYU business purposes in accordance with the University's Buying and Paying Guide and the Related Policies listed in this Policy.

Note: Payment Cards CANNOT be used to purchase any items restricted under the NYU Travel and Expense Policy.

Examples of Prohibited Uses:

  • Any purchases of goods or services prohibited by Related Policies
  • Items or services for an employee's personal use or purposes that are not related to NYU business
  • Any purchase requiring a contract or Purchase Order e.g. professional services, consulting, temp agency
  • Salaries or compensation of employees, independent contractors and consultants may not be paid with a Payment Card
  • Purchase of Gift Cards (see below for exceptions)
  • Purchase of physical gifts                    
  • Controlled substances other than alcohol. Note that alcohol purchases are allowed only within the requirements of the University's Drug- and Alcohol-Free Workplace Policy and the NYU Travel and Expense Policy. Purchasing alcoholic beverages is prohibited on Student Club Cards
  • Laboratory animals
  • Office supplies, which are directed to be purchased through NYU's preferred supplier on i-Buy, except in emergency cases
  • Purchases over mobile payment apps such as PayPal, Venmo and Zelle and other similar payment methods
  • Uber for Business and Lyft Business accounts
  • Purchases from auctions and online auctions such as eBay
  • Student tuition, scholarships or stipends
  • Spending related to Fund 24 and 25 as well as Fund 72 are controlled with a separate approval chain Requests for cash advances for NYU Global Academic Centers only (ATM withdrawals) must be submitted in NYU Travel & Expense, pending approval from multiple parties including NYU Treasury.  If an exception is approved, ATM receipts must be uploaded to NYU Travel & Expense, details of spend and reconciliation in the audit log are mandatory.
  • When there are questions about prohibited uses of the P-Card, the NYU Travel and Expense Policy will instruct on required compliance.

Corporate Travel Account (CTA) Card - Examples

CTA Cards are only eligible for purchases with travel vendors including but not limited to: airlines, hotels, car rentals, rail travel, ground travel (buses, taxis, metro/subway tickets) and travel agencies.  When there are questions about prohibited uses of the CTA Card, the NYU Travel and Expense Policy will instruct on required compliance.

Prohibited purchases for CTA Cards include:

  • Cash advances
  • Personal purchases
  • When there are questions about prohibited uses of the CTA Card, the NYU Travel and Expense Policy will instruct on required compliance.

Specific Restrictions on Purchase of Gift Cards

Purchase of Gift Cards of any type is prohibited on all Payment Cards, Purchase of Gift Cards of any type is prohibited on all Payment Cards, including P-Cards, T&E Cards, CTA Cards, Global Payment Cards, Student Club Cards, and Fleet Cards.

Purchasing of non-cash gift cards, i.e. a gift card to be used at a specific vendor such as Starbucks, etc. is also prohibited on all Payment Cards.

Allowable Exceptions to Gift Card Restrictions:

  1. Purchasing Digital Amazon Gift Cards (e-cards) for research subjects for $200 or less (each) with an annual cap of $600, is allowed on the P-Card but must be approved in advance via a request submitted via NYU Travel & Expense.  Such gift card purchases must be compliant with research subject compensation guidelines including the Human Subjects Compensation: Financial Guidance Memo issued by the Associate Vice Provost, Research Compliance and Administration.
  2. Purchasing Digital Amazon Gift Cards (e-cards) on the P-card for survey or study participants who are non-US citizens is ONLY allowed for $200 or less (each) with an annual cap of $600 and must be identified in the NYU Travel & Expense advance request as alumni survey participant compensation along with other supporting documentation.
  3. Purchasing Gift Cards for non-US taxpayers living abroad and participating in various studies must be accompanied by detailed documentation backup in the NYU Travel & Expense monthly Statement Report submission and must comply with NYU's Anti-Bribery and Corruption Policy.

Instructions for purchasing Amazon gift cards with P-Card:

The process for ordering Amazon E-Gift Cards for research is the Amazon Incentives website where an NYU P-Card is an acceptable method of payment. Reminder: all other Amazon purchases must be accomplished via the punch-out on NYU i-Buy.             

Accidental Personal Charges on the NYU Payment Card

Payment Cards should not be used for personal expenses. Any and all personal transactions that are erroneously charged to a Payment Card must be flagged as such in NYU Travel & Expense by the Cardholder (see NYU Global Payment Card Procedure Manual).

Training and Cardholder Agreements

New Cardholders must complete mandatory training prior to receiving a Payment Card. Upon a Request for a new payment card via NYU Travel and Expense, a new Cardholder must attach the certificate of completion of the iLearn payment card training course to Travel and Expense.  The approved on-line card application will then be processed by the Card Administrator and the Bank.  Please note that the Cardholder Agreement is part of the on-line card application process of Travel and Expense. Cardholders are required to take a refresher training course and re-complete the on-line Cardholder Agreement every five years upon renewal of the card.

Policy Compliance and Transaction Audit

Payment Card transactions are subject to planned and spot audits and other monitoring activities.  The Global Payment Card Program team will utilize various reports by using NYU Travel & Expense and NYU's internal reporting systems to monitor compliance with the Related Policies listed in this Policy. Cardholders may be asked to provide appropriate backup documentation to support transactions that are selected for audit.

Important Information on Your Card

The following information is associated with your Bank of America card.

You may be asked to confirm this when speaking with the bank, or at the point of sale:

  • Card Address:  194-196 Mercer Street, 9th Floor, ZIP CODE 10012
  • Phone Number - your work phone extension: e.g., 212-998-XXXX
  • Verification ID - your  NETID, e.g., ab123
  • Employee ID - your Employee "N Number" (back of your badge):  e.g., N12345678

If Your Card is Lost or Stolen:

  • Call:  1-888-449-2273, which is the number on the back of the card. 
  • Do not pause to contact Payment Card Team or NYU FinanceLink
  • You should also use the BofA GCA App to Lock Your Card.

Disciplinary Actions for Violation

The card may be used to pay for approved NYU business and travel-related purchases only, in accordance with the Related Policies listed in this Policy and applicable law as well as terms and conditions of the Payment Card Bank Issuer, and the NYU Cardholder Agreement. If the Cardholder or Card Approver does not adhere to this Policy or any of the Related Policies identified in this Policy, such action(s) may result in disciplinary action, including termination of employment and/or criminal prosecution for the Cardholder.                          

Note: The Card Approver is responsible for the appropriate review of expenditures on the Payment Cards for compliance with Related Policies listed in this Policy and if the Card Approver inappropriately validates any purchases violating those Related Policies, the Card Approver may be subject to disciplinary action, including termination of employment and/or criminal prosecution.

A Payment Card will be canceled for lack of timely reconciliation or review by the Approver as well as any other violation.

P-Card, CTA Card, and T&E Card activity is subject to Internal Audit and other monthly monitoring activities.  Instances of non-compliance will be communicated and escalated up to and including the Chief Financial Officer (CFO) or Treasurer regarding violations. The CFO or Treasurer may revoke a Cardholder's Payment Card at any time for any reason in his or her sole discretion. The Cardholder must reimburse the University for all personal, non-approved transactions that they made on the Payment Card.

Addendum: NYU Student Club Cards - Special Features


The Center for Student Activities, Leadership and Service (CSL) oversees the NYU Student Clubs. There are additional Student Clubs that are directly tied to an NYU School e.g., Tandon School of Engineering, Stern School of Business, School of Dentistry, etc.

To create efficiencies for students participating in NYU Student Clubs, the University will offer Payment Cards to pay for approved club-related expenditures. The use of this Payment Card process will remove personal outlays of funds and reduce the frequency of reimbursements and payment of petty cash to the student.

The Clubs will be issued Payment Cards called Student Club Cards that will be shared by the President, Treasurer, and other students. Although the card will be issued to a full-time NYU employee in the club office, the participating students will be entitled with Alternate Approver with Reviewer Access roles to be able to upload receipts, modify chartfields, include the expense description and review the expenses. The students deemed as Alternate Approvers and Reviewers are responsible for reconciling all Student Club Card transactions in the NYU Travel & Expense as well as uploading all required supporting documentation.  The employee Cardholder will then review these reconciliation activities performed by the students and submit the monthly Statement Report to the Card Approver. 

The Single Transaction Limit and Monthly Credit Limit will be determined by the Club Student Affairs Representative         

If a personal or non-business charge is made using the NYU Student Club Card, or accidental or emergency charges are made on the NYU Student Club Card by a student, the student user is required to contact their Card Administrator to provide reimbursement to the University as described under the Accidental Personal Charges on the NYU Payment Card section in NYU Global Payment Card Manual.



These definitions apply to these terms as they are used in this policy:

Bank of America (BofA) Cards

Mastercards issued by Bank of America for the NYU University Liability corporate account. The University transitioned the P-Card and CTA programs to a global platform with a university liability Mastercard Program in 2014.  Bank of America was re-selected as our global card provider in 2022 after a competitive bank RFP.

Corporate Liability (University Liability)

Corporate payment cards used for the purchasing of University-related items and services where NYU is the account holder, with liability based on the full faith and credit of the University. NYU pays the card balance in full on a monthly basis. Cardholders are University employees who control one or more P-cards, CTA Cards, T&E Cards, Student Club Cards, Fleet Cards, and Global Cards (including USD Cross Border Cards and Global Local Currency Cards). The Cardholder is responsible for reconciling spending and submitting statement and expense reports to document valid expenditures.

Corporate Travel Account (CTA) Card

The Bank of America CTA Card is used for business travel expenses where a department employee is booking travel on behalf of department affiliates. This card should be used to book travel for infrequent travelers in a department (for example, those that travel 1-2 times/year); individuals who do not have a Travel Card, and University guests/visitors (e.g., job applicants, speakers). The CTA is a university liability card and does not impact the Cardholder's personal credit. 

Fleet Cards

These Bank of America university liability Payment Cards are issued to purchase fuel and fleet maintenance expenses for University-owned vehicles. Each card is linked with the vehicle in NYU’s fleet, not the employees who use the card. An employee designated as the Card Administrator for each fleet will reconcile the expenditures on each card associated with that fleet, on a monthly basis.

Global Payment Cards (“Global Cards”)

These Bank of America university liability Payment Cards are issued to Cardholders who are managing NYU programs and facilities at locations outside of the United States, including NYU Global Academic Centers, and who are living at these locations on a permanent basis or longer than six months at a time.  They are used for a variety of global site operational expenditures.

Depending on country regulations and complex legal entity requirements in that country, two types of Global Cards exist: USD Cross Border Cards for local currency expenses (converted to USD transactions at the time of purchase), and Global Local Currency Cards for local currency purchases (with no conversion to USD at time of purchase).       

Global Academic Centers

NYU locations outside of New York and Brooklyn.

Low-Dollar Item

Purchase of goods or services totaling $2,500 or less.

Merchant Category Code (MCC)

A system of four-digit codes, maintained by the card networks, (e.g., Mastercard, Visa), used to identify a merchant's principal trade, profession, or line of business; an MCC is assigned to a merchant by the merchant or merchant acquirer. Examples include: 4215-Fedex, 5942-Amazon Marketplace, and 8299-Schools and Educational Services.

Payment Card

A university liability payment card issued to an employee of NYU for the purpose of making authorized business and T&E purchases, including travel and entertainment, on the University’s behalf. This term does not refer to an individual’s personal liability credit card used as an exception expense reimbursement tool – which are not covered under this Policy. This is a generic term for any Bank of America Payment Card issued through the Global Payment Card Program, including the Purchasing Card (P-Card), T&E Card, Corporate Travel Account (CTA) Cards, Fleet Cards, Student Club Cards, Global Cards (including USD Cross Border Cards and Global Local Currency Cards), each of which are defined in this Section.

Payment Methods

As stewards of NYU’s funds, University employees are advised to use established University methods to incur business expenses in accordance with the University's Buying and Paying Guide. Payment methods include checks, wires, and payment cards. Payment systems include the NYU iBuy portal.      

Purchasing Card (P-Card)

The NYU Purchasing Card, commonly referred to as a “P-Card,” is a Bank of America university liability Payment Card issued to New York University employees who are responsible for procuring goods and services for their department. The P-Card is intended to be used for purchasing Low-Dollar Items generally not available on the NYU i-Buy marketplace. The P-Card provides University employees with a quick and convenient method of payment. The P-Card should not be utilized to book travel - only to procure the limited scope of goods and services outlined above.

NYU Travel & Expense

NYU’s system of record for travel booking, expense reimbursement, and Payment Card reconciliation as well as approvals related to the same. The NYU Travel & Expense portal is powered by SAP Concur software. 

Student Club Cards

These Bank of America University Liability Payment Cards are issued to fulfill the purchasing needs of selected NYU Student Clubs.


A commitment by the University involving the exchange of money or property, an obligation to perform services requiring payment or use of University resources, or the assumption of liability (e.g., indebtedness) or potential liability, currently or in the future (e.g., NYU agreeing to indemnify another party).

Travel & Entertainment Cards (T&E Cards)

These Bank of America University Liability Payment Cards are issued to a University employee to pay for that individual’s business travel and entertainment expenses.  T&E cards are provided to frequent travelers, defined as those traveling at least 2 times per year and/or those with annual estimated travel/entertainment spend of more than $2,500/year. The traveler is responsible for reconciling all expenditures on the T&E card using the NYU Travel & Expense portal, attaching/uploading all receipts, and submitting a monthly Expense Report for approval. The T&E card should only be used by the cardholder for travel and entertainment expenses of their own - not to book travel or entertainment for other NYU affiliates (see CTA Card for the latter).       

University Community (Expense Reimbursement Policy)

All NYU faculty, including visiting faculty; researchers, including persons participating in research at or under the auspices of NYU; employees; professional staff, including medical, dental, and nursing staff; volunteers; fellows, trainees, and postdoctoral appointees; students; consultants, vendors, and contractors.

University Funds (Expense Reimbursement Policy)

All funds received from internal or external sources and owned by the University, which carry fiduciary responsibilities for the University administration.

Key Contacts



Global Banking & Cash Management

194 Mercer Street, 9th Floor, New York, NY 10012

Veronica Neville

1 (212) 998-2848

Marcelle James

1 (212) 998-1035


24/7 Customer Service by region:


(including USD Cross Border) Toll Free: 1-888449-2273

Collect: 509-353-6556


International Free Phone: 00800 0456 7890

International Direct Dial: +44 (0)207 839 1481


Local Direct Dial: (61) 2 8066 2412





  1. Dates of official enactment and amendments: Dec 1, 2008
  2. History: Nov. 18, 2023 (corrected grammatical and formatting errors); Nov. 3, 2023 (updated links, office address; corrected formatting issues); Oct. 30, 2023 (revised Policy supersedes Sept. 1, 2021 version); previous updates made Sept. 1, 2021, Nov. 1, 2017, Apr. 15, 2015.
  3. Cross References: blank