Personnel and Affirmative Action

reviews University personnel policies and practices, including affirmative action, that affect the faculty.

Committee Chair, 2011-2012: Molly Nolan

Representation of Non-Tenure Track Full-Time Faculty

In October 2010, President John Sexton asked the Faculty Senators Council to make a recommendation regarding the participation of  non-tenure track full-time faculty (NTTF) in university governance. While NTTF, often referred to as clinical or contract faculty, participate in governance to varying degrees within departments and schools, NYU’s by-laws grant university-level representation to tenure and tenure-track faculty (TTF) only. The electorate and the members of Faculty Senators Council is comprised only of tenure and tenure-track faculty.

To undertake its review of the issue, the FSC and its Personnel and Affirmative Action first requested new, detailed data on the number and distribution of NTTF and TTF for the past decade. The data was provided by the administration in May 2011. It offers a reasonably comprehensive picture of the absolute and relative size of NTTF and TTF for the university as a whole and for each school, as well as general trends in the number and allocation of faculty lines.

This was not the first time the FSC had turned its attention to the issue. In 2007-8, the FSC prepared a report: Non-Tenure Track Faculty at NYU, which offers a comprehensive review of the roles and responsibilities of NTTF across NYU’s schools, with particular attention to their participation in governance. Its main finding is that the nature and level of NTTF participation in governance including, for example, voting rights and committee membership, varies substantially from school to school across NYU, and from department to department within each school. The 2008 report led to three broad recommendations: first, that with respect to the role of NTTF as members of the NYU academic community, greater attention should be given to the appointment and renewal procedures of NTTF and to their rights and privileges under academic freedom; second, that each individual school clarify the role of non-tenure track faculty in its own governance procedures; third, that in accordance with existing NYU by-laws only tenure and tenure-track faculty should serve as University Senators.

The 2008 recommendations reflected two perspectives that have animated FSC’s review of the issue. First and foremost, FSC remains deeply concerned about the erosion of tenure as a general, long-term trend at American universities. FSC has never wavered from the view that a robust tenure and tenure-track faculty is vital to the university’s academic mission. At the same time, FSC commitment to tenure as a core principle of academic life does not preclude it from recognizing the integral contribution made by non-tenure track faculty to the university’s academic endeavors. The two perspectives – a commitment to tenure as a core principle and an abiding respect for our non-tenure track faculty colleagues – go hand in hand.

The immediate question before FSC concerned NTTF participation in university governance. At its January 2012 meeting, FSC voted overwhelmingly to endorse the principle that NTTF should have representation in university governance, a recommendation that requires a change in the University’s by-laws to be implemented. The FSC then turned its attention to the form this representation might take. We considered two basic options: membership on the FSC or the establishment of a separate NTTF Council. Of the two, FSC concluded that a separate NTTF Council offers the best foundation for meaningful participation in university governance, providing the NTTF with greater latitude to establish and pursue an agenda framed around their particular needs and interests.FSC imagines that the two councils would cooperate on a number of standing university issues, with the likelihood of joint committees and other forms of ongoing collaboration.

  • At the January 26, 2012 meeting of the Faculty Senators Council, the Council approved the following resolutions:
    • IT IS RESOLVED: That should non-tenure track full time faculty (NTTF) seek to be eligible for representation, the FSC recommends that NTTF be eligible for representation in university governance.
    • IT IS RESOLVED: That should non-tenure track full time faculty (NTTF) seek representation, the FSC recommends that NTTF form a separate contract faculty council. 
    • View PDF of Resolution (January 26, 2012)

FSC’s recommendations are not the last word on the issue. In the first instance, they are premised on the assumption that NTTF would welcome such participation; we certainly do not presume to be speaking on their behalf. We are also aware that these recommendations will now be reviewed by the University Senate, first by committee and then by the Senate as a whole. FSC members will play an important role in those conversations where many of the details are still to be worked out.


Tenure Modifications

considers any proposals affecting tenure; examines problems experienced under tenure rules and considers alternative solutions.

Committee Chair, 2011-2012: Marie Monaco


The Committee met to discuss proposed revisions to the Policies and Procedures for Appointment, Promotion and Tenure at the School of Medicine. The revisions incorporate the establishment of a full-time non-tenure track for librarians. The Committee, along with PAAC, is waiting on more information on several issues before making a final recommendation.

In late spring of 2011, the Tenure Modifications Committee reviewed and made recommendations to the administration on the Institute for the Study of the Ancient World (ISAW)’s Tenure and Promotion Guidelines and the Institute for Fine Arts (IFA)'s Promotion and Tenure Guidelines. The Provost sent a response memo and addressed the FSC's recommendations, which were not incorporated in the final document.

Among its recommended changes, the Committee emphasized the general importance of requiring closed (i.e. secret) balloting for all tenure and promotion votes. While closed balloting is required by most school-level T and P guidelines, and common across much of the university, closed balloting is not a required condition for T & P procedures according to existing University policy. FSC believes that University policy should require closed balloting on tenure and promotion votes without exception and we are making efforts to have that view adopted by the administration.