Important notice about COVID-19: In light of the continued impact of COVID-19 on academic and professional organizations, the SGA Conference Fund will continue to modify its operation according to university guidelines for the 2021-2022 academic year. Funding support for conference travel will be allowed, though restricted according to the NYU Travel Policy, and updated accordingly. Funding support will also be allowed for the organization of conferences hosted by NYU student clubs, groups, and organizations, though restricted according to on-campus gathering regulations.
 

The Selection Committee takes into account the diversity of schools, fields, conferences, and degree enrollment at New York University when reviewing applications. While applications are reviewed independently and are not cross-compared to one another, the Committee strives to ensure that we have NYU student representation across a wide range of fields and professional development. This ensures that students are able to explore different fields and enrich the NYU community through their newfound perspectives at the end of the year colloquium. Thus, the Selection Committee is very intentional with funding multiple applications to the same conference. Please take this into account when deciding when to apply as we make funding decisions on a first-come-first-serve basis.

The Selection Committee reviews all applications in a holistic matter. Strong applicants will thoroughly and thoughtfully craft a professional letter of intent and resume/CV, and provide a detailed breakdown of expenses. In an effort to be good stewards of NYU dollars, applicants shall strive to choose the most economical options.


What is the SGA Conference Fund?

The Conference Fund is a source of funding for NYU students to participate in or organize an academic or professional conference. For all travel, please review the NYU Travel Policy for the most up to date information on necessary approvals. 

Who is eligible to apply to the Conference Fund?

All enrolled New York University students who are attending OR organizing a conference are eligible to apply.

How do I access the Conference Fund applications?

How can I submit my Note of Support?

  • Notes of Support can be submitted by the supporting advisor via email directly to the Committee at sga.conference.fund@nyu.edu. All Notes of Support should be submitted on an appropriate letterhead.

Where Can I travel?

  • Given the ongoing concern over the COVID-19 virus and its variants, the Conference Fund can only consider applications for travel that meets the NYU Travel Policy. Applicants should familiarize themselves with the 2021-2022 Travel Policy before applying in order to assess whether their travel is eligible for reimbursement according to NYU policy. Students should also be aware that the travel policy may be subject to update throughout the year, following developments in NYU's continued response to the pandemic. 

What types of expenses are eligible for reimbursement?

  • For the Conference Attendance Grant, allowed expenses generally include registration, lodging, and transportation (international and domestic). Legitimate and legible receipts are required. 
  • For the Conference Organization Grant, allowed expenses generally include conference materials or speaker honorariums. 

What types of expenses are NOT eligible for reimbursement?

  • Poster printing costs, membership dues, car rentals/ridesharing/gas/tolls, travel purchased with “miles”, or food or beverage expenses. No payments to individuals (i.e. Paypal, Venmo or paying another person directly).

How will I receive my award?

  • For the Conference Attendance Grant, awardees will be reimbursed up to the amount awarded - with supporting documentation. You will only be reimbursed for the amount you prove you spent for direct conference purposes, including travel, lodging, and registration. All receipts for travel, lodging, registration, etc must be itemized and in your name in order to be reimbursed for those expenses.You must submit all receipts and proof of payment for expenses, proof of travel (ie. boarding passes), and/or proof of attendance (ie. name badges) that will be covered by the funds awarded and will be reimbursed up to the amount awarded. All receipts must be submitted 14 days after the final day of the conference OR 14 days after you have received your award letter - whichever is the latest. If not, you will forfeit the award and not receive a reimbursement.
  • For the Conference Organization Grant, funds will not be disbursed directly to students. Any approved funds will be transferred to the student club or group’s authorized NYU advisor, who will distribute funds according to the conference proposal and itemized budget.

When will I receive my award decision?

  • You will receive an award decision within 6-8 weeks of your submission date.

Why is my award decision deferred or denied?

  • Your award decision may be deferred so that the selection committee may request supplemental information before making an informed decision.
    If your letter of recommendation is not submitted within two weeks of your application submission, your application will be denied.

When is the Application Deadline?

  • For conferences held between September 1, 2021 and December 14, 2021, all application materials are due by December 14, 2021, at 11:59 PM ET.
  • For all conferences held between December 15, 2021 and May 9, 2022, all application materials are due by May 9, 2022, at 11:59 PM ET.
  • Should funding still be available, consideration for conferences held and attended between May 10, 2022 and August 31, 2022, all applications are due August 17, 2022, at 11:59 PM ET.

Important Contacts

Patrick Angiolillo
Conference Funding Chair | NYU Student Government Assembly
patrick.angiolillo@nyu.edu

Selection Committee
sga.conference.fund@nyu.edu


Updated January 12, 2022