Individual Computers and Printers
Visit your colleagues at their desks and verify that their computers are
configured to save energy
. (Work with your colleagues to actually make these configuration changes.)
Remind your colleagues that the best way to save energy is to turn things off. NYU staff are encouraged to fully shut down their computers at the end of each work day.
Visit all your colleagues at their desks and verify that their default computer printer settings are set to
(duplex) on all installed printers. (Work with colleagues to actually make these configuration changes, except where they offer a specific reason: e.g. single-sided default printing is essential to their job role, or their printer lacks the ability to duplex, which is uncommon.)
Note: all printers and computers are different so this may take a bit of trial and error. Contact the ITS helpdesk at ext 8-3333 if you have questions.
Enter numeric values:
Total number of computers in office area
Computers configured for hibernation
Computers configured for printing double-sided
Total number of individual deskside printers in office area (do not include shared printer/copiers in this count)
Shared Computers and Printers
Meet with the staff member in charge of managing any shared computers in your office area to discuss energy efficiency and paper waste.
Work with that staff member to:
Confirm that all shared computers (e.g. in public labs, lobbies, work-study stations, etc.) are configured for
with every printer that is installed.
Confirm that all shared printers and fax machines are enabled to enter sleep mode after five minutes of inactivity and to hibernate after two hours.
Note: To change settings on shared printer/copiers, you may have to do this directly on the printer’s control panel. All printers are different. Please consult your printer manual. For additional help, contact the helpdesk at ext 8-3333
Enter numeric values:
Total shared printers/copiers in office area
Total shared computers in office area
Shared computers configured to save energy and print double-sided
Shared printers configured to save energy and print double sided
Ensure your colleagues are using power strips for computers, speakers, telephone chargers and other "vampire" appliances that draw energy when turned off.
Note: We recommend putting the power strips on your desk instead of the floor, for easy access.
Work with colleagues to relocate power strips to desktops, wherever feasible.
Email your colleagues with
information about "vampire" appliances
and how to use power strips to save energy. If they must leave their computer on overnight in hibernation mode, consider looking into buying "smart" power strips from Staples i-buy. These have separate outlet controls so the appliances and chargers and be turned off at the end of every workday while computer or something else can stay on.
Work with your team member in charge of purchasing to order extra power strips for your office (if needed) on i-buy.
Visit your colleagues at their desks to install and explain how to correctly use and switch off power strips.
At the end of every work day and especially on weekends, turn off power strips for shared equipment, or find someone who will take responsibility for these areas.
End-of-day/Holiday Office Closing procedure
Ensure that a resource-conserving procedure is in place for evenings and extended office closings.
Discuss implementing the office closing procedure at your next staff meeting. Agree on the number of days per week this will be put in place.
Email your colleagues about
saving energy overnight
by shutting down the office at the end of each day: Ensure all lights are turned off (including bathrooms), copiers are turned fully off, manual thermostats set back (85° summer, 55° winter), computers are shut down or hibernated, printers and other office equipment turned off, power strips for desktop loads turned off, blinds or curtains shut.
Establish an office contact formally responsible for emailing staff before holidays and breaks with an
energy saving reminder
and checklist or take on this role yourself.
Complete a lighting audit of your office.
Do you suspect that lights are unnecessarily left on during the daytime and/or in the evening?
Work with your building manager to reduce unnecessary light usage, either by installing occupancy sensors in partially occupied areas, or timers that switch off lights after working hours, wherever possible. If you are unsure of who to contact, email
Check to see if every office, single bathroom, copy room and classroom has an occupancy sensor installed. If not,
submit a work order
Are energy-efficient bulbs (ie compact fluorescents) used whenever possible? If not,
submit a work order
. If you are unsure what type of lights you have, email
and ask for a walk through.