Hiring Student Employees

Advertising On-Campus Positions

All on-campus positions (including Federal Work Study Program positions) should be posted on NYU CareerNet. Hiring departments are also strongly encouraged to attend career fairs to recruit potential employees. These fairs offer employers the convenient opportunity to meet many motivated candidates in-person as well as gain visibility on-campus. Career fairs are free of charge for NYU departments.

Hiring Forms

Prior to interviewing for on-campus positions, student employee applicants must complete an On-Campus Student Employee Application (“B” or “A”) available via Albert. This application form verifies the student’s enrollment for the semester and indicates the student’s Federal Work Study award balance.

Procedure for I-9 Forms

  • In order to comply with Federal Employment Eligibility Verification Form I-9 regulations, all new student employees must complete an I-9 verification process within three business days of being hired. This includes submitting the I-9 form through PeopleSync and bringing in acceptable forms of identification for approval. Students are prohibited from working more than 3 business days without completing their I-9.
  • Please allow at least 1-2 weeks (when possible) between hiring and start date to allow students to complete their paperwork at the Wasserman Center. International students may take extra time because of applying for a Social Security card. Please hold students accountable to deadlines for new-hire paperwork to avoid student pay errors.
  • The hiring department should follow the instructions listed on the On-Campus Student Employee Application form that outlines the steps the student needs to take to complete an I-9 form.

Student Pay

Hiring departments are responsible for submitting a PeopleSync transaction for each student employee that has been approved by Wasserman. This transaction should include the signed approved Wasserman On-Campus Application, NYS Labor Law 195 form, and the Student Appointment form. This step is critical as it ensures that each student employee is put on payroll and avoids paycheck delays. For any questions regarding PeopleSync transactions please contact PeopleLink at 212.992.5465 or ASKPeoplelink@nyu.edu.

Timesheets

Student employees submit time sheets to their supervisors and receive paychecks every two weeks. Provide them with a copy of their NYU Payroll schedule and Student Employees’ Guide to Using NYU myTime for their understanding of NYU Payroll/myTime. Time sheets are located on NYU myTime. They must be completed by the student and approved by the student’s time sheet approver. There is a two-week time period between work performed and work paid.

Paychecks

Student employees are encouraged to enroll in direct deposit. They can enroll through PeopleSync, ‘Payment Elections’. If student employees do not select direct deposit, paychecks are distributed at each hiring department.

Benefits of Work-Study Employees

One of the benefits of the Federal Work Study Program at NYU is that departments pay only 25% of a student’s salary and the federal government pays the remaining portion. Departments are encouraged to offer competitive wages to prospective student employees. This will greatly help in attracting and retaining student employees.